Granville Community Calendar

Council Minutes June 1, 2016

VILLAGE OF GRANVILLE

COUNCIL MINUTES

June 1, 2016

CALL TO ORDER (by Mayor Hartfield at 7:31pm)

PLEDGE OF ALLEGIANCE

ROLL CALL 

Those responding to the roll call were Councilmembers Finkelman, Johnson, McGowan, O’Keefe, Vice Mayor Montgomery, Mayor Hartfield, Manager Stilwell and Law Director King. 

Councilmember McGowan moved to excuse Councilmember Lerner from the meeting.  Second by Councilmember Finkelman. 

The minutes reflect that Councilmember Lerner arrived at 7:34pm. 

APPROVAL OF AGENDA 

Councilmember McGowan moved to approve the June 1, 2016 agenda.  Second by Vice Mayor Montgomery.  Motion passed. 

CITIZENS COMMENTS (7:32pm) 

Jurgen Pape, 3 Parnassus Village Drive, expressed his support for the Village Roots development.  He understood there was an issue regarding the amount of sidewalks needed for the development.  He was generally in support of sidewalks as well as a narrower roadway; there were areas where sidewalks were not necessarily needed.   There were many locations existing in the Village where there were no sidewalks like along the southern portion of East Broadway in the four-hundred block.  Mr. Pape reminded Council about the second Arts Forum scheduled for Saturday, June 11, 2016 at the Bryn Du Mansion.   Mr. Pape also thanked Manager Stilwell for his tolerance, openness, humor and ability to work with people.  He appreciated all of his efforts and wished him the best of luck in his future pursuits. 

Darren Kennedy, 228 Sunrise Street, requested that Council install speed bumps on Sunrise Street.  Mr. Kennedy indicated that the school district would be shifting the student drop-off location from the back of the school to the front entrance of the school, which was accessed via Sunrise Street.  Mr. Kennedy had a petition signed by all but one of the Sunrise Street residents.  There were eight children that lived on Sunrise and many grandchildren, teenagers and walkers that used that area.  The speed bumps were needed to address the issue of teenagers using Sunrise Street to cut through the school parking lot to access North Granger Street heading to the high school.  Additionally, there were many parents trying to drop off children that speed on Sunrise when running late for school.  With the school district changing the general drop-off point, Mr. Kennedy felt this change would compound the speeding issue.  Mr. Kennedy requested that Council install speed bumps prior to the start of the next school year. 

Manager Stilwell responded that he understood from Superintendent Brown that the school’s alleyway access to North Granger Street would be closed.  Regarding speed bumps, the Village generally worked with Licking County to complete a speed study prior to installing traffic calming devices, but with summer upon us that study would not reflect regular traffic patterns. 

Councilmember O’Keefe asked if staff had considered a previous request from a resident for a speed bump on East Broadway.  Manager Stilwell indicated that he could not recommend a speed bump for that location due to the amount of traffic on East Broadway.  Councilmember Johnson suggested that rumble strips might be an alternative for that location.  Manager Stilwell commented that each location had to be accessed based on its own set of facts. 

Manager Stilwell indicated that he would meet with the school district to discuss their potential changes and advise Council of those findings. 

As no one else appeared to speak, Mayor Hartfield closed Citizen Comments at 7:53pm. 

PRESENTATION

Mayor Hartfield acknowledged that the Bryn Du Commission planned to present the Bryn Du Annual Report, but Executive Director Cramer was ill this evening.  Council could review the report and contact Mr. Cramer with any questions. 

Councilmember O’Keefe asked if renovations were occurring on the Laundry House.  She was not aware of any plans.  Manager Stilwell advised that the work on the Laundry House was being done in order to preserve the building and prevent additional damage.  Repairs were made to the basement to prevent water infiltration and new windows were installed.

PUBLIC HEARING

Ordinance No. 03-2016, An Ordinance to Amend Sections 1133.03, 1137.01, 1139.06, 1141.06, 1177.11, 1185.02, 1189.13 and 1191.03 of the Codified Ordinance of Granville, Ohio

As no one appeared to speak, Mayor Hartfield closed Citizen Comments at 7:55pm.

OLD BUSINESS

Ordinance No. 03-2016, An Ordinance to Amend Sections 1133.03, 1137.01, 1139.06, 1141.06, 1177.11, 1185.02, 1189.13 and 1191.03 of the Codified Ordinance of Granville, Ohio was introduced and moved for approval by Councilmember O’Keefe.  Second by Vice Mayor Montgomery. 

Discussion:

Vice Mayor Montgomery asked if any changes regarding alternatives were made to the Ordinance or was it still in its original form.  Law Director King indicated that he had not heard any clear direction to make changes to the Ordinance.  It was still in its original form. 

Mayor Hartfield commented that following the last Public Hearing, she was in favor of leaving the existing Appeal Hearing process in place.  She felt the process of allowing residents to appeal Planning Commission and BZBA findings to Council was a good safe guard for residents and the Village.  Law Director King responded that there was no legal reason for Council to hear appeals, but if Council currently provided the service to the community and wished to continue to maintain that service, that was fine. 

Councilmember Lerner supported the Mayor’s position.  She wanted Council to keep control of issues that could affect the community. 

Councilmember O’Keefe asked the cost of these services to the Village budget.  Manager Stilwell indicated that $5,000 to $10,000 was budgeted annually for legal expenses like these.  Councilmember O’Keefe asked if there would be any additional burden to the Village if the process was to continue.  Manager Stilwell indicated that any burden would be on staff’s time.  He agreed with Law Director King that Council should not be hearing these appeals.  That was not their function or expertise.  Previous Councils had heard appeals and overstepped their boundaries and gotten the Village in trouble.  Councilmember O’Keefe commented that perhaps Council maintaining the appeal process helped Council determine legislative issues that needed to be addressed. 

Councilmember Finkelman suggested that staff should help the appellants be better informed about the process and how it worked.  Law Director commented that staff could improve that process. 

Councilmember Johnson asked if voting to remove the appeal process from Council’s purview would have any implication on current appeals.  Law Director King said it would not.  Councilmember Johnson added that current Boards and Commission put in a lot of time and effort developing a good procedural record and were doing the right thing.

Vice Mayor Montgomery commented that the appeal regarding Denison’s solar array and Council’s involvement in that appeal had put off Council addressing proposed legislation to amend the code regarding the installation of solar arrays in general. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 03-2016:  Finkelman (no); Johnson (no); Lerner (no); McGowan (no); O’Keefe (no); Vice Montgomery (yes); Mayor Hartfield (no).  Motion failed 1-6. 

NEW BUSINESS

Resolution No. 2016-36, A Resolution to Authorize the Village Manager to Auction or Advertise for Bids for the Sale of Surplus Equipment was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember Johnson. 

No discussion.

Mayor Hartfield called for a vote to approve Resolution No. 2016-36.  Motion carried.  Resolution No. 2016-36 was approved.

Ordinance No. 04-2016, An Ordinance to Approve Subdivision Regulations Variance Application #2016-54 was introduced and a suggested public hearing scheduled for June 15, 2016 by Councilmember Johnson.  Second by Councilmember O’Keefe. 

Mayor Hartfield scheduled a public hearing for Ordinance No. 04-2016 for June 15, 2016.

Resident Tod Frolking questioned the roadway widths mentioned in the Ordinance.  He felt those numbers were incorrect.  Law Director King indicated that he would review the Ordinance and make any necessary corrections for the next meeting.

REVIEW OF MINUTES

Regularly Scheduled Meeting of May 18, 2016

Councilmember O’Keefe made a motion to approve the May 18, 2016 minutes.  Second by Councilmember Johnson.   Motion carried. 

COMMITTEE REPORTS   

Granville Community Foundation – (Lerner)

Councilmember Lerner reported that the Foundation sent out their fundraising brochure. 

Granville Recreation District – (Johnson)

Councilmember Johnson reported that the next Concert on the Green would be on June 12th.  There were two upcoming baseball tournaments on June 11th and June 18th.  The GRD was hosting their annual Color Run on June 4th. 

Planning Commission – (Montgomery)

Vice Mayor Montgomery reported that the Planning Commission reviewed six applications and approved five.  The Commission approved applications for replacement windows, driveway and sidewalk repairs, a concrete patio installation, landscape plans for Opera House Park and a recommendation to approve the Village Roots sketch plan and variances excluding the sidewalk.  An application from CVS for additional signage was denied.  The new signage exceeded existing limits.  CVS was trying to update signage to have consistent, nationwide signage applications. 

Granville Arts Commission (O’Keefe)

Councilmember O’Keefe reported that the upcoming Arts Forum would be on June 11th at the Bryn Du Mansion.

Open Space Committee (Finkelman)

Councilmember Finkelman reported that the Open Space Committee met with the Granville Township Trustees to re-assert the Committee’s community purpose and discuss the categories that the Committee should use when evaluating Open Space purchases.  The Committee and Trustees also discussed placing a renewal 3.4 mil levy on the November 2016 ballot.

Tree & Landscape Commission – (Lerner)

Councilmember Lerner reported that three of the Commission members graduated from the Ohio Department of Natural Resources Tree Academy after working through this program for over one year.  Those members were Lynne Kishler, Richard Mortensen and Don Pheneger.

Union Cemetery – (McGowan)

Councilmember McGowan reported that the Board would hold its annual work day on June 25th from 9:00am until noon with the Fannins.  This year marks the twenty-fifth anniversary of work on the cemetery and working with the Fannins.  There will be a twenty-fifth anniversary celebration on July 12, 2016.

OTHER COUNCIL MATTERS 

Councilmember Lerner indicated that this year was her first year to attend the Memorial Day Parade.  She expressed her appreciation for all of the effort to organize the event and how much she enjoyed the service and program.  Mayor Hartfield added that the entire event was organized by American Legion Post #398, Jim Welch and the local DAR. 

Councilmember O’Keefe asked about the status of the appeal filed regarding the CVS application to reduce parking.  Manager Stilwell responded that he was working with CVS to provide them with a better understanding of the process and hoping they would withdraw their application. 

Vice Mayor Montgomery shared that a resident along East Elm Street asked that Village consider painting specific parking spaces in the residential areas.  Manager Stilwell responded that the Village had a high demand for parking and generally in residential areas parking is left open. 

OTHER STAFF MATTERS

Manager Stilwell reminded Council of the retirement luncheon for retiring employees Sam Boysen, Susan Hand and Bobbi Stover this Friday beginning with a luncheon at noon and an open house to follow from 1:00 to 3:00pm. 

ADJOURNMENT (8:42pm) 

Councilmember McGowan made a motion to adjourn.  Second by Councilmember Johnson.  Motion carried.

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