Granville Community Calendar

Council Minutes June 16, 2016

VILLAGE OF GRANVILLE

COUNCIL MINUTES

JUNE 15, 2016

CALL TO ORDER (by Mayor Hartfield at 7:31pm)

PLEDGE OF ALLEGIANCE

ROLL CALL 

Those responding to the roll call were Councilmembers Finkelman, Johnson, Lerner, McGowan, O’Keefe, Vice Mayor Montgomery, Mayor Hartfield, Manager Stilwell and Law Director King.

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the June 15, 2016 agenda.  Second by Councilmember Johnson.  Motion passed.

CITIZENS COMMENTS (7:32pm)

Chief Bill Caskey presented Officer Suzie Dawson to Council.  Officer Dawson graduated from the Ohio Public Safety Leadership Academy sponsored by the John Glenn College of Public Affairs through The Ohio State University in June 2016.  Officer Dawson’s tuition for this academy was able to be waived. This program was a rigorous academic eleven-week program that earned Officer Dawson ten credit hours at The Ohio State University.  Completing this academy was a great accomplishment. 

Officer Dawson thanked Council for allowing her to take advantage of this opportunity.  It was an incredible experience. 

As no one else appeared to speak, Mayor Hartfield closed Citizen Comments at 7:35pm. 

PUBLIC HEARING

Ordinance No. 04-2016, An Ordinance to Approve Subdivision Regulations Variance Application #2016-54

As no one appeared to speak, Mayor Hartfield closed the Public Hearing at 7:36pm.

OLD BUSINESS

Ordinance No. 04-2016, An Ordinance to Approve Subdivision Regulations Variance Application #2016-54 was introduced and moved for approval by Councilmember Johnson.  Second by Councilmember McGowan. 

Discussion:

Vice Mayor Montgomery confirmed that this ordinance was just allowing for a variance to the code and not changing the code.  Manager Stilwell responded in the affirmative.

Councilmember Lerner questioned the new language regarding providing parking for four vehicles versus requiring garages.  She would prefer that these units be required to have a garage.  Councilmember Johnson and Vice Mayor Montgomery agreed.  Councilmember Johnson asked who suggested making the change.  Law Director King indicated that staff made the change hoping to provide more flexibility for the developer.  The intent was that each unit was to provide off-street parking for four vehicles, whether that is using a one, two, three or four car garage or just open parking. 

Tod Frolking, project developer, indicated that he intended to require a garage per each unit.

Mayor Hartfield called for a roll call vote to approve Ordinance No. 04-2016:  Finkelman (yes); Johnson (yes); Lerner (yes); McGowan (yes); O’Keefe (yes); Vice Montgomery (yes); Mayor Hartfield (yes).  Motion passed 7-0. 

NEW BUSINESS

Resolution No. 2016-37, A Resolution of Appreciation for Carl (Sam) Boysen was introduced and moved for approval by Councilmember Finkelman.  Second by Councilmember Johnson. 

Discussion:

Vice Mayor Montgomery read Resolution No. 2016-37.  Council thanked Sam for his many years of service and expressed their appreciation for working in all weather conditions. 

Service Director Hopkins thanked Sam of his years of service and expressed how much he would be missed.  He also thanked Council for recognizing Sam’s contribution to the Village.

Mayor Hartfield called for a vote to approve Resolution No. 2016-37 as amended.  Motion carried.  Resolution No. 2016-37 was approved.

Resolution No. 2016-38, A Resolution of Appreciation for Steve Stilwell was introduced and moved for approval by Councilmember Lerner.  Second by Councilmember McGowan.

Discussion:

Mayor Hartfield read Resolution No. 2016-38 for Manager Stilwell. 

Manager Stilwell thanked Council for the recognition and honor.  He thanked his wife Sally and daughter Kelsey and Heidi for attending the meeting that evening.  He has been blessed to serve a great community.

Councilmember O’Keefe thanked Manager Stilwell for making her a better council person. 

Mayor Hartfield stated that Manager Stilwell came at the right time in 2011 and was a huge help in putting the pieces together for the Village.  She felt Manager Stilwell embodied humanity and was the best municipal manager.  His knowledge and diverse abilities made him a great asset to the Village and his family.

Councilmember Johnson commented that Manager Stilwell was a first class, competent manager.  Councilmember Johnson was sad to see him go.

Vice Mayor Montgomery added that Manager Stilwell made his job easy and provided very good support. 

Councilmember Lerner indicated that Manager Stilwell was a joy to work with and she appreciated how much better serving on Council was once Manager Stilwell came on board. 

Councilmember McGowan said that he had served with five previous managers and Manager Stilwell had done an excellent job and was very professional. 

Mayor Hartfield called for a vote to approve Resolution No. 2016-38.   Motion carried.  Resolution No. 2016-38 was approved.

Ordinance No. 05-2016, An Ordinance Appointing Steven R. Pyles Village Manager, Establishing the Salary of the Village Manager, and Declaring an Emergency was introduced and moved for approval by Councilmember Finkelman.  Second by Councilmember O’Keefe. 

Discussion:

Council welcomed Steve Pyles to the Village and to the Granville community. 

Mr. Pyles thanked Council for their generous welcome.  He introduced his wife, Ginger.  Mr. Pyles also expressed his excitement about his appointment.  He was excited to get to know the community and ready to get to work. 

Councilmember Finkelman moved for the approval of Ordinance No. 05-2016 as an Emergency measure.  Second by Councilmember Johnson. 

Mayor Hartfield called for a roll call vote on the emergency for Ordinance No. 05-2016:  Johnson (yes); Lerner (yes); McGowan (yes); O’Keefe (yes); Finkelman (yes); Vice Montgomery (yes); Mayor Hartfield (yes).  Motion carried 7-0.  The emergency for Ordinance No. 05-2016 passed

Mayor Hartfield called for a roll call vote to approve Ordinance No. 05-2016 and declaring an emergency:  Lerner (yes); McGowan (yes); O’Keefe (yes); Finkelman (yes); Johnson (yes); Vice Montgomery (yes); Mayor Hartfield (yes).  Motion carried 7-0.  Ordinance No. 05-2016 passed declaring an emergency 

Ordinance No. 06-2016, An Ordinance to Amend Ordinance No. 14-2015 Providing for Adjustments of the Annual Budget for the Fiscal Year 2016 and Revising Sums for Operating Expenses was introduced and requested a public hearing be set for July 20, 2016 by Councilmember Johnson.  Second by Councilmember O’Keefe.

Mayor Hartfield scheduled a public hearing for Ordinance No. 06-2016 for July 20, 2016.

Councilmember Lerner asked Manager Stilwell if he had been approached by the Tree & Landscape Commission about a request for additional funding.  Manager Stilwell responded that he spoke with the Commission, but additional funding was not requested in a quantifiable way.  If the Commission needed additional funding a small amount could probably be found.

Councilmember Johnson and Vice Mayor Montgomery commented that the Village’s General Fund was healthy and income tax revenues were higher than anticipated.

Councilmember Finkelman asked if the storm sewer engineering fees were for being requested for the entire Village.  Manager Stilwell indicated that those fees were to address a specific problem at the intersection of Plum Street and West Broadway.  Additional engineering costs could be requested once a solution design was developed.

Vice Mayor Montgomery and Councilmember Lerner requested that Council be provided the design plans for the new crosswalk countdown units including photographs. 

Councilmember Johnson asked if a portion of the utility billing software requested had been purchased previously.  Manager Stilwell indicated that the utility billing software was the last software to be purchased.  The Village purchased new accounting software, income tax software and court software.  He added that software for the new MXU units being purchased from Heath may need a software upgrade in the near future.

Councilmember O’Keefe asked about the additional funding for the police department.  Chief Caskey indicated that the funding was for additional part-time officers for speed enforcement and having more of a police presence in the Village during the busy times.

Mayor Hartfield acknowledged that receipt of an appeal from the Village Manager for a BZBA decision to approve CVS Store #0396 Application #2016-17 for a variance to reduce parking requirements.  An Appeal Hearing was scheduled for July 20, 2016.

REVIEW OF MINUTES

Regularly Scheduled Meeting of June 1, 2016

Councilmember McGowan made a motion to approve the June 1, 2016 meeting minutes.  Second by Councilmember O’Keefe.   Motion carried. 

Specially Scheduled Meeting of June 8, 2016

Councilmember McGowan made a motion to approve the June 8, 2016 special meeting minutes.  Second by Councilmember Finkelman.   Motion carried.

Specially Scheduled Meeting of June 9, 2016

Councilmember McGowan made a motion to approve the June 9, 2016 special meeting minutes.  Second by Councilmember O’Keefe.   Motion carried. 

MAYOR'S REPORT – May

The Mayor's report for the month of May was presented for review. 

Councilmember McGowan moved to accept the May Mayor’s Report. Second by Councilmember Johnson.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes.

MANAGER'S REPORT – May

The Manager's Report for the month of May was presented for review.

Councilmember McGowan moved to accept the May Manager’s Report.  Second by Councilmember O’Keefe.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes. 

COMMITTEE REPORTS   

Granville Community Foundation – (Lerner)

No report. 

Granville Recreation District – (Johnson)

No report. 

Planning Commission – (Montgomery)

Vice Mayor Montgomery reported that the Planning Commission reviewed several applications.   Two applications from Uberburger were tabled as the applicant requested signage with four colors.  The GPC asked that they received the number of colors to three to be in compliance with Village code.  Applications for a new garage, St. Luke’s rebuilding of a stone wall and a lot split into three lots on Newark-Granville Road were approved. 

Granville Arts Commission (O’Keefe)

Councilmember O’Keefe reported that the arts forum was well attended with people being very excited about the prospect of expanding an art culture into the Village.  The three committees (communication, organization and planning) developed action plans.  A website would be developed, identification of possible facilities would be pursued and identifying possible grant opportunities for sustainability would be researched. 

Open Space Committee (Finkelman)

No report.

Tree & Landscape Commission – (Lerner)

Councilmember Lerner reported that the Tree and Landscape Commission received only one bid for the Opera House Park project with that bid being almost double the engineer’s estimate.  The Commission, along with Village staff, would be looking at alternative plans and to phase in various portions of the project.  Manager Stilwell added that the Village would complete some of the work in house.  Additionally, the plans would be changed to eliminate all brick walkways to save money.  Aggregate walkways may be utilized flanked by brick banding.

Union Cemetery – (McGowan)

Councilmember McGowan reported that the Board would hold its annual work day on June 25th from 9:00am until noon with the Fannins.  This year marks the twenty-fifth anniversary of work on the cemetery and working with the Fannins.  There will be a twenty-fifth anniversary celebration on July 12, 2016.

OTHER COUNCIL MATTERS 

There were no Other Council Matters.

OTHER STAFF MATTERS

Manager Stilwell asked Council to celebrate Law Director King’s success and accomplishment in securing a settlement for a client of domestic violence.

ADJOURNMENT (8:30pm) 

Councilmember McGowan made a motion to adjourn.  Second by Councilmember Johnson.  Motion carried.

Employee Payroll / Compensation

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