Granville Community Calendar

Council Minutes July 20, 2016

VILLAGE OF GRANVILLE

COUNCIL MINUTES

July 20, 2016

CALL TO ORDER (by Mayor Hartfield at 7:31pm) 

PLEDGE OF ALLEGIANCE

ROLL CALL 

Those responding to the roll call were Councilmembers Finkelman, Johnson, McGowan, O’Keefe, Vice Mayor Montgomery, Mayor Hartfield, Manager Pyles and Law Director King.

The minutes reflect that Councilmember Lerner arrived at 7:34pm. 

APPROVAL OF AGENDA 

Councilmember McGowan moved to approve the July 20, 2016 agenda.  Second by Councilmember O’Keefe.  Motion passed. 

CITIZENS COMMENTS (7:32pm) 

As no one appeared to speak, Mayor Hartfield closed Citizen Comments at 7:33pm.

PRESENTATION

Carpenter-Marty

Carpenter-Marty, engineering firm hired by the Village to complete a traffic study for North Pearl Street, made a presentation of their findings. 

State Audit

Finance Director Craner presented the bi-annual state audit (2014-2015), prepared by the firm of Wilson & Phillips, to Council.  The auditors look at the Village’s recordkeeping and procedures to insure compliance with state mandates.  The Village was issued a clean audit with no findings or citations.  The Village did receive a non-compliance citation for overspending the Refuse Fund by $201.  Mayor Hartfield thanked Finance Director Craner for all of her efforts and hard work.

APPEAL HEARING

Mayor Hartfield called the deliberations for the appeal hearing regarding the Board of Zoning and Building Appeals decision for Application #2016-17 from CVS Store #0396 for a variance to reduce off-street parking requirements to order at 7:50pm.

Mayor Hartfield called for the roll call.  Those responding to the roll call for the appeal hearing were Councilmembers Finkelman, Johnson, Lerner, McGowan, O’Keefe, Vice Mayor Montgomery and Mayor Hartfield. 

Individuals sworn in included:  Dominic Gratto, William Egan and Michael King. 

Councilmember McGowan moved to reverse the decision of the Board of Zoning and Building Appeals and deny the variance for Application #2016-17.  Second by Councilmember Lerner. 

Mayor Hartfield called for a roll call vote to reverse the decision of the Board of Zoning and Building Appeals and deny the variance for Application #2016-17:  Johnson (yes); Lerner (yes); McGowan (yes); O’Keefe (yes); Finkelman (yes); Vice Montgomery (yes); Mayor Hartfield (yes).  Motion passed 7-0. 

Please note an official transcript of the July 20, 2016 deliberations for this appeal hearing for Application #2016-17 will be attached to the final hard copy draft of these minutes. 

Mayor Hartfield closed the Appeal Hearing for Application #2016-17 at 8:48pm.

PUBLIC HEARING

Ordinance No. 06-2016, An Ordinance to Amend Ordinance No 14-2016 Providing for Adjustments of the Annual Budget for the Fiscal Year 2016 and Revising Sums for Operating Expenses 

As no one appeared to speak, Mayor Hartfield closed the Public Hearing at 8:49pm.

OLD BUSINESS

Ordinance No. 06-2016, An Ordinance to Amend Ordinance No 14-2016 Providing for Adjustments of the Annual Budget for the Fiscal Year 2016 and Revising Sums for Operating Expenses was introduced and moved for approval by Councilmember O’Keefe.  Second by Councilmember Lerner. 

Discussion: 

Councilmember Finkelman asked how the appropriations for the MXU units were applied.  Finance Director Kraner advised that the water department and wastewater department split the cost. 

Councilmember O’Keefe asked about the impact of the additional costs of overtime were going and the effect of the additional patrolling.  Chief Caskey indicated that the additional enforcement seemed to be working.  He was also receiving positive feedback from walkers as well as drivers.

Councilmember Johnson requested increased enforcement on the east side of Newark-Granville Road.

Mayor Hartfield called for a roll call vote to approve Ordinance No. 06-2016:  Lerner (yes); McGowan (yes); O’Keefe (yes); Finkelman (yes); Johnson (yes); Vice Montgomery (yes); Mayor Hartfield (yes).  Motion passed 7-0. 

NEW BUSINESS

Resolution No. 2016-39, A Resolution to Fill a Vacancy on the Granville Arts Commission was     introduced and moved for approval by Councilmember O’Keefe.  Second by Councilmember McGowan. 

No discussion. 

Mayor Hartfield called for a vote to approve Resolution No. 2016-390.  Motion carried.  Resolution No. 2016-39 was approved.

REVIEW OF MINUTES

Regularly Scheduled Meeting of June 15, 2016

Councilmember Finkelman made a motion to approve the June 15, 2016 meeting minutes.  Second by Councilmember Lerner.   Motion carried. 

MAYOR'S REPORT – June

The Mayor's report for the month of June was presented for review.

Councilmember O’Keefe moved to accept the June Mayor’s Report. Second by Councilmember Johnson.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes.

MANAGER'S REPORT – June

The Manager's Report for the month of June was presented for review.

Councilmember Johnson questioned if the continued increase in tax revenue could be expected to continue.  Manager Stilwell responded that staff continues to anticipate a two and one-half percent increase in overall tax revenue for 2016.  The current higher than usual revenue levels were the result of changes to the tax code effective for 2016 with changes in withholding reporting and payments due dates being made earlier in the year. 

Councilmember McGowan moved to accept the June Manager’s Report.  Second by Vice Mayor Montgomery.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes. 

COMMITTEE REPORTS   

Granville Community Foundation – (Lerner)

No report.

Granville Recreation District – (Johnson)

No report. 

Planning Commission – (Montgomery)

Vice Mayor Montgomery reported that the Planning Commission had met twice since the last Council meeting.  During the June 27th meeting, 203 East Elm Street (yellow house on the corner) presented an application requesting approval to make repairs to the porch, columns and railings.  The neighbors were unhappy with the repairs suggested and the Planning Commission tabled the application.  Robbins Hunter also received tentative approval to install a wrought iron fence in front of the museum.  As the fence would be in the right-of-way, Council would also need to approve the installation.  The Planning Commission also indicated their interest in expanding their mission by becoming more involved in the planning process.  During the July 11th meeting, the Commission approved applications for a porch renovation, deck construction and gutter/downspout replacement. 

Councilmember O’Keefe asked if other communities had Planning Commissions that acted in a planning capacity and what and legal issue could be involved.  Acting Planner Walker responded that the new ex-officio member Carl Jennings was very interested in expanding the Commission’s role into more long-range planning.  This commission was very interested in becoming more involved.  They indicated an interest in knowing what the Licking County planning scenario looked like, the SR 161 corridor studies and long-range planning for the Village.  They are interested in contributing more to the community than previous Commissions.    Councilmember Finkelman suggested that the 161 corridor meetings and Grow Licking County meetings were open to the public.  Council could explore designating residents to attend those meetings.  Councilmember McGowan suggested that the Village Planner meet with the BZBA and GPC every six months or once a year to discuss upcoming plans, concerns and issues.  Councilmember Johnson stated that the Planning Commission was heavily involved in making changes and suggestions to improve the Village zoning code; most recently changes to the Transportation Corridor Overlay District, revising zoning fees, and other general zoning changes.  Perhaps some members of this commission were not present when those changes were reviewed.  Law Director King advised Council that the Commission had specific duties:  to report to Council annually on the fiscal needs of the municipality; cooperate with regional planning commissions; cooperate with planning commissions of adjacent municipalities; and review zoning processes.  Staff could work with the Commission to help them better understand their role beyond just reviewing plans. 

Granville Arts Commission (O’Keefe)

Councilmember O’Keefe reported that the Arts Commission approved a grant for the 2017 Daffodil Show.

Open Space Committee (Finkelman)

Councilmember Finkelman reported that the Committee officially voted to place a one mill levy on the November ballot.

Tree & Landscape Commission – (Lerner)

No report.

Union Cemetery – (McGowan)

Councilmember McGowan reported that the Board held the 25th anniversary dedication of the cemetery.  Chief Caskey attend the dedication and said things went well.

OTHER COUNCIL MATTERS 

Councilmember Finkelman thanked Chief Caskey for his handling of the vigil held at Denison by keeping an appropriate distance and allowing the students to handle their event.

Councilmember McGowan praised the GPD for their increasing community policing and being more visible in the community. 

Councilmember O’Keefe commented that a visitor to the community complained to her that there was not signage to direct people through town during the July 4th Celebration.  Chief Caskey sated that he would make a notation for the service department in 2017.

Councilmember O’Keefe asked the reason for the especially odorous smell the past Friday night near the wastewater treatment plant.  Mayor Hartfield responded that the increased heat, humidity and a dead skunk were responsible.

OTHER STAFF MATTERS 

Manager Pyles advised Council that Service Director Hopkins and he met with ODOT to discuss the widening of Newark-Granville Road at the new Thornwood Crossing.  ODOT would need to close Newark-Granville Road for a few weeks to work on the project.  Residents and Welsh Hills School will have access during the construction.  The closure should last about two to three weeks. 

Councilmembers Lerner and Johnson expressed concerns about the lack of communication by ODOT to adjoining neighbors regarding the construction project. 

ADJOURNMENT (9:27pm) 

Councilmember McGowan made a motion to adjourn.  Second by Councilmember Finkelman.  Motion carried.

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