Granville Community Calendar

Council Minutes December 21, 2016

  VILLAGE OF GRANVILLE

COUNCIL MINUTES

December 21, 2016

 

CALL TO ORDER (by Mayor Hartfield at 7:32pm)

PLEDGE OF ALLEGIANCE

ROLL CALL

Those responding to the roll call were Councilmembers Johnson, Lerner, Vice Mayor Montgomery, Mayor Hartfield, Manager Pyles and Law Director King. 

Councilmember Johnson moved to excuse Councilmembers Finkelman, McGowan and O’Keefe from the meeting.  Second by Councilmember Lerner.  Motion passed.          

APPROVAL OF AGENDA

Vice Mayor Montgomery moved to approve the December 21, 2016 agenda.  Second by Councilmember Johnson.  Motion passed.

CITIZENS COMMENTS (7:34pm)

As no one appeared to speak, Mayor Hartfield closed Citizen Comments at 7:35pm.

PRESENTATION

Gerry Bird, the architect for the proposed Glenshire subdivision at 1536 Newark-Granville Road, provided Council with a presentation of a new, proposed subdivision.  He provided copies of the development site, design and photos of potential home designs.  This plan was very preliminary. The development has not yet received approval from either the Planning Commission or BZBA.  Mr. Bird anticipated thirty-seven cluster homes (about two units per acre) would be built for empty-nesters.  Mr. Bird felt there was a large market in Granville for empty-nester oriented housing.  The development would be similar to The Colony across the roadway.  The entrances of the two developments would align.  Mr. Bird advised that he would be providing the Village with a pre-annexation agreement shortly and looked forward to working with the Village throughout the approval process.

Councilmember Lerner asked the size of the homes.  Mr. Bird indicated that homes would be 2,000 to 2,500 square feet with two bedrooms plus a den or loft area at a cost of $400,000.

Councilmember Johnson asked if a builder had been selected, how sewage would be handled in the development, if Mr. Bird had spoken with the Township Trustees about annexation and if any traffic studies had been completed.  Mr. Bird responded that he hoped to align the project with a specific builder, but no builder had been selected yet.  Potential buyers would likely be allowed to select their own builder, if requested.  He planned to offer two to three home designs with different elevations.  There was plenty of fall to direct the sewage system toward the back of the property.  Mr. Bird stated that the Village indicated, that at some point in the future, there could be a sewer line running along State Route 16 to the sewage plant.  Until that time, a lift station would likely be built (by the developed) to pump the sewage.    Mr. Bird advised that he had spoken with Trustee Bennett about the possible annexation.  Trustee Bennett indicated that he understood the rationale and would not anticipate any issue with the annexation.  A traffic study was completed earlier this year and another study would be completed in 2017 following the opening of the new Thornwood Crossing.  The study showed little current impact to traffic along Newark-Granville Road.  With a projected two percent growth rate, a turn lane would be needed seventeen to twenty years in the future.  Licking County indicated that generally a one percent growth rate was utilized, which would push the need for a turn lane out many, many years.

Mr. Bird thanked Council for their time and looked forward to working with the Village in the future.

OLD BUSINESS

There was no Old Business.

NEW BUSINESS         

Resolution No. 2016-55, A Resolution Authorizing the Village Manager to Enter into a Contract for 2017 with Douglas Sassen and the Newark-City Law Director’s Office for Services as Municipal Court Prosecuting Attorney was introduced and moved for approval by Vice Mayor Montgomery.  Second by Councilmember Johnson.

Discussion:

Councilmember Lerner advised Council that Mrs. Sasson worked for her at Welsh Hills School.

Mayor Hartfield commented that the rate had been the same for many years.  Law Director King added that this arrangement was highly cost effective for the Village.

Mayor Hartfield called for a vote to approve Resolution No. 2016-55.  Motion carried.  Resolution No. 2016-55 was approved.

Resolution No. 2016-56, A Resolution Authorizing the Village Manager to Enter into a Contract for 2017 with Michael King for Services as Law Director and Mayor’s Court Prosecuting Attorney was introduced and moved for approval by Councilmember Johnson.  Second by Councilmember Lerner.

Discussion:

Law Director King indicated to Council that he was happy to continue working for the Village of Granville.  His work as Law Director allowed him to be selective in his private practice.  He was very happy in his career, in part, thanks to Council.

Council thanked Law Director King for his effectiveness, thoughtfulness and detailed work ethic.  They appreciate his work as Village Law Director.

Mayor Hartfield called for a vote to approve Resolution No. 2016-56.  Motion carried.  Resolution No. 2016-56 was approved.

Resolution No. 2016-58, A Resolution to Appoint Members to the Volunteer Peace Officers Dependents Fund Board in Accordance with the Provisions of the Ohio Revised Code Section 143.02 was introduced and moved for approval by Councilmember Johnson.  Second by Councilmember Lerner.

No discussion.

Mayor Hartfield called for a vote to approve Resolution No. 2016-58.  Motion carried.  Resolution No. 2016-58 was approved.

Ordinance No. 11-2016, An Ordinance to Authorize the Village Manage to Execute a Contract Providing for the Sale of Water to Owens Corning Sales, LLC was introduced and a hearing date recommended for January 4, 2017 by Councilmember Johnson.  Second by Councilmember Lerner.

Mayor Hartfield scheduled a public hearing for Ordinance No. 11-2016 for the January 4, 2017 Council meeting.

REVIEW AND APPROVAL OF MINUTES

Regularly Scheduled Meeting of December 7, 2016

Vice Mayor Montgomery made a motion to approve the December 7, 2016 minutes. Second by Councilmember Johnson.  Motion passed.

MAYOR'S REPORT – November

The Mayor's report for the month of November was presented for review.

Councilmember Johnson moved to accept the November Mayor’s Report as amended. Second by Vice Mayor Montgomery.  Motion carried.

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes

MANAGER'S REPORT – November

The Manager's Report for the month of November was presented for review.

Councilmember Johnson moved to accept the November Manager’s Report.  Second by Vice Mayor Montgomery.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes.

COMMITTEE REPORTS   

Granville Community Foundation – (Lerner)

No report.

Granville Recreation District – (Johnson)

Councilmember Johnson reported that an estimated 3,000 people viewed the Gingerbread House exhibit at the Robbins Hunter Museum during the Candlelight Walking Tour.  The GRD was preparing their annual report and would be reporting to Village Council in 2017.

Planning Commission – (Montgomery)

Vice Mayor Montgomery reported that the Planning Commission approved the demolition of the Ace Morgan Theater.  The area would provide parking for the new performing arts complex.  The new lot would provide seventy-three off street parking spaces.  Additionally, the Commission approved the application for the performing arts complex.  Many of the members would have preferred a grander architectural design than the design submitted, but approved the submitted design.  In order to avoid seeking a height variance, the building was declared a Landmark structure.  Law Directory King advised that by declaring the building a Landmark structure, it would not be subjected to the height requirements.  Councilmember Lerner asked if height was the only aspect of the building that could be affected by the Landmark structure designation.  Law Director King responded in the affirmative.

Mayor Hartfield asked that Acting Planner Walker be thanked for her summary of the current development activities being addressed by the planning department.  Council requested a similar report on an ongoing monthly basis.

Granville Arts Commission (O’Keefe)

No report.

Open Space Committee (Finkelman)

No report.

Tree & Landscape Commission – (Lerner)

Councilmember Lerner reported that the Tree & Landscape Commission was in the process of fall tree planting.  The Commission was surprised during their last meeting about the proposed tables planned for Opera House Park.  Councilmember Lerner asked that the Commission be kept advised by Village staff of what was happening in Opera House Park in the future.  The Commission spent the past five years working to update the Park and should be included in any planned projects.

Union Cemetery – (McGowan)

No report.

OTHER COUNCIL MATTERS

Council selected Councilmembers Dan Finkelman and Jeremy Johnson to serve as the Council representatives to the discussions between the Bryn Du Commission and the Granville Recreation District.

Councilmember Lerner recused herself from the meeting.

Mayor Hartfield suggested that the southwest corner of the new Thornwood Crossing and Newark-Granville Road intersection needed to have landscaping added to improve the aesthetic of that area as it is currently so stark.  Manager Pyles indicated that he would check with ODOT regarding what the Village was able to landscape.

Councilmember Lerner returned to the meeting.

OTHER STAFF MATTERS

Law Director King advised Council that the prosecutor’s office would be filing new criminal charges against Barbara Franks.  The Court would be charging her with two counts – disorderly conduct while under the influence of alcohol and criminal trespassing.  He anticipated that charges would be served this week.  Law Director King indicated that he was advising Council of this information in connection with the upcoming annual renewal of all liquor licenses within the Village.  With Ms. Franks’ conviction for similar charges in 2015 and these pending charges, it may not be enough evidence to ask for a hearing from the state liquor commission regarding Taco Dan’s license renewal, but he intended to write the state commission and advise them of the charges.  Councilmember Johnson asked if there were any criminal statues broken for serving alcohol while intoxicated.  Law Director King advised that serving alcohol while intoxicated was not a criminal offense; however, it would be an administrative liquor code violation before the liquor control commission.  Chief Caskey added that the liquor commission had been out on several occasions in an undercover capacity to check all of the Village alcohol venues.  Taco Dan’s has never been cited during any of those visits.  Law Director King commented, that since Mr. Andy Franks became more involved with the running of the restaurant, there were fewer incidents with Taco Dan’s.  His efforts definitely have made an improvement.

Councilmember Johnson asked the status of filling the Planning Director position.  Manager Pyles indicated that he was now more familiar with the operations of the planning department, had received feedback from the GPC and BZBA members and spoken with community members regarding the position.  He hoped to make a decision regarding in early 2017.

EXECUTIVE SESSION

Councilmember Johnson moved to enter into Executive Session, pursuant to ORC §121.22(G)(1)  – “to consider the purchase of property for public purposes.”   Second by Councilmember Lerner.

Mayor Hartfield called for a roll call vote: Johnson – yes; Lerner – yes; Montgomery – yes; Hartfield – yes. Motion carried 4-0. Time in:  8:40pm. 

Councilmember Lerner moved to return to regular session.  Second by Councilmember Johnson.

Mayor Hartfield called for a roll call vote: Lerner – yes; Johnson – yes; Montgomery – yes; Hartfield – yes. Motion carried 4-0. Time in:  9:23pm. 

Council returned to regular session.

ADJOURNMENT (9:24pm)

Councilmember Johnson made a motion to adjourn.  Second by Councilmember Lerner.  Motion carried.

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