Granville Community Calendar

Council Minutes December 7, 2016

VILLAGE OF GRANVILLE

COUNCIL MINUTES

December 7, 2016

 

CALL TO ORDER (by Mayor Hartfield at 7:30pm)

PLEDGE OF ALLEGIANCE

ROLL CALL

Those responding to the roll call were Councilmembers Finkelman, Johnson, Lerner, McGowan, O’Keefe, Vice Mayor Montgomery, Mayor Hartfield, Manager Pyles and Law Director King.               

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the December 7, 2016 agenda.  Second by Councilmember Johnson.  Motion passed.

CITIZENS COMMENTS (7:31pm)

Keith Meyers, 229 East College Street, indicated that he was a member of the Bryn Du Commission.  He stated that the Bryn Du Commission was looking forward to meeting with the Granville Recreation District to build a collaborative relationship.

Todd Naille, 475 West Broadway, indicated that he was the Council representative to the Granville Recreation District.  The GRD was looking forward to amazing work with the Bryn Du Commission in building trust and a common vision for a collaborative use of the Bryn Du property.  He also thanked Council for their leadership and the tone set in encouraging this collaboration.

Jurgen Pape, 3 Parnassus Village Drive, spoke as Chair of the Granville Arts Commission and a member of the Bryn Commission and Senior Center.  He felt the proposal prepared by the GRD was very poor and undiplomatic.  All three of the groups he served were well run by competent and experienced people.  The Senior Center was an independent organization with the ability to self-fund through levies, had a wonderful building and offered a myriad of programming.  The Bryn Du Commission received funding from the Village, but also earned more funds than received.  The Granville Arts Commission was funded entirely by the Village.  His philosophy, regarding these three entities, was “if it ain’t broke, don’t fix it.”

Candi Moore, 405 East College Street, commented as President of the Bryn Du Commission.  She congratulated Bryn Du Executive Director Bruce Cramer on being awarded the 2016 Impact Award as Tourism Partner of the Year by Explore Licking County.  This award was quite an honor.  She also congratulated other local winners including Orchard Bed & Breakfast as Impact New Partner of the Year, The Broadway Pub as Impact Food & Beverage Partner of the Year and the Buxton Inn as Impact Lodging Partner of the Year.  Bruce Cramer was in attendance and displayed his award.

Steve Matheny, 125 East Broadway, spoke as the Director of the Granville Area Chamber of Commerce.  Both the Bryn Du Commission and GRD were Chamber members and the Chamber supported and believed in both organizations.  He concurred that “if it ain’t broke, don’t fix it,” but was happy to support both groups working toward collaboration.

Kraig Koester, 108 Hawk’s Cover Court, spoke as a former founding member of the GRD Board.  Mr. Koester stated that the GRD had been waiting for this conversation to begin for fourteen years.  In 2008, the GRD formed with the encouragement of Candi Moore.  The GRD service district mirrored the school district.  Mr. Koester thanked Councilmember McGowan for bringing the resolution to Council to develop the recreation district originally.  The GRD found that families are staying local now to participate in sports and not traveling to Newark and other areas.  The GRD currently utilized school district facilities and some use of Bryn Du, but the Bryn Du facility was greatly underutilized.  The GRD repeatedly asked to use Bryn Du, but the facilities were leased to other entities such as the Granville Christian Academy and the Granville Studio for Visual Arts.  The GRD should be permitted to have greater access to Bryn Du.  Mr. Koester commented that this conversation was imperative and should not be allowed to die.

Councilmember Finkelman explained that Council would not be making any decision that evening.  Council was asking the Bryn Du Commission and GRD to take the next six months to discuss how the two entities could work together and develop a collaborative agreement.

 Andy Franks, 210 East Maple Street, commented to Council that Taco Dan’s has had a decrease in noise complaints due to their going above and beyond by requiring two forms of identification to order a drink and through enhanced patrolling of their patrons.  He added that the reassignment of Officer Blackledge also helped the situation as he was biased against Taco Dan’s inciting people to make negative comments about the business.  There were three recent noise complaints where officers were called.  One incident involved kids on the sidewalk, which should not have been held against Taco Dan’s.  Additionally, every Taco Dan’s employee was followed by the Granville police department after leaving work at closing time.  Mr. Franks also advised Council that Taco Dan’s was being harassed by his neighbor.  The neighbor sat on the porch of his home and waited for patrons to leave Taco Dan’s and call in noise complaints to the police.  Then, when the restaurant was closed, the neighbor would leave and return to his primary residence.  The neighbor was at his property solely to make complaints and build a case against Taco Dan’s.  That behavior was not fair.  These complaints should not be held against Taco Dan’s as they were from just one person, who was attempting to harass the business. 

As no one else appeared to speak, Mayor Hartfield closed Citizen Comments at 7:48pm.

PUBLIC HEARING

Ordinance No. 09-2016, An Ordinance to Make Appropriations for Current Expenses and Other Expenditures of the Village of Granville, State of Ohio, During the Fiscal Year Ending December 31, 2017

Ordinance No. 10-2016, An Ordinance to Authorize the Village Manager to Enter into a lease Agreement with the Granville Township Board of Trustees for the Leasing of the Fire Station Building at 133 North Prospect Street

As no one appeared to speak, Mayor Hartfield closed the Public Hearing at 7:49pm.

OLD BUSINESS

Ordinance No. 09-2016, An Ordinance to Make Appropriations for Current Expenses and Other Expenditures of the Village of Granville, State of Ohio, During the Fiscal Year Ending December 31, 2017 was introduced and moved for approval by Councilmember Finkelman.  Second by Councilmember McGowan.

No discussion.

Mayor Hartfield called for a roll call vote to approve Ordinance No. 09-2016:  Finkelman (yes); Johnson (yes); Lerner (yes); McGowan (yes); O’Keefe (yes); Vice Montgomery (yes); Mayor Hartfield (yes).  Motion passed 7-0.  Ordinance No. 09-2016 was approved.

Ordinance No. 10-2016, An Ordinance to Authorize the Village Manager to Enter into a lease Agreement with the Granville Township Board of Trustees for the Leasing of the Fire Station Building at 133 North Prospect Street was introduced and moved for approval by Councilmember O’Keefe.  Second by Councilmember Finkelman.

Discussion:

Mayor Hartfield stated that this lease renewal was just a housekeeping issue.

Mayor Hartfield called for a roll call vote to approve Ordinance No. 10-2016:  Johnson (yes); Lerner (yes); McGowan (yes); O’Keefe (yes); Finkelman (yes); Vice Montgomery (yes); Mayor Hartfield (yes).  Motion passed 7-0.  Ordinance No. 10-2016 was approved.

NEW BUSINESS        

Resolution No. 2016-52, A Resolution Authorizing and Directing the Village Manager of Granville, Ohio, to Enter into an Agreement with the Bryn Du Commission was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember O’Keefe.

Discussion:

Bryn Du Commission President Candi Moore and Boardmember Keith Meyers gave Council a presentation reviewing 2016 for Bryn Du. 

Ms. Moore provided Council with a copy of the 2003 Advisory Committee report, a draft copy of the 2016 Bryn Du Annual Report and a current financial statement.  She described how a nineteen member committee established a governance plan and a phased-in fifteen year renovation plan for how the property was to develop.  Bryn Du would be managed by a core constituency group consisting of three Village Council appointees, two Township appointees and two Chamber appointees.  Ms. Moore also introduced the current Commission members and provided a brief biography of their experience.  Ms. Moore added that the original mission statement established in 2003 had been followed by the Commission, which allowed the property to be utilized in multiple manners.

Mr. Meyers provided a PowerPoint presentation. (copy attached to final minutes)  Mr. Meyers shared the draft 2016 Annual Report for Bryn Du listing the events held at the Mansion – cultural, athletic and business.  Bryn Du was also instrumental in initiating a community art forum in 2016.  The Bryn Du Commission completed a strategic planning retreat that set future goals to build and enhance relationships within the community, maintain a conservative financial management program and work to complete key capital improvement projects.  Mr. Meyers also provided a review of the complete 2015 financial statement and a year-to-date 2016 financial statement.  A review of the accomplishments of the Bryn Du Commission for the past ten years was also presented.  Mr. Meyers thanked Council for their financial support to the Commission since its founding.

Bryn Du Commission President Candi Moore advised Council that the final version of the 2016 Bryn Du Annual Report would be available in early 2017 once all of the financial information was compiled.  She also asked Council to renew the Bryn Du management agreement for the next two years.

Councilmember McGowan stated that the Village was responsible for the purchase of the Mansion property with the Township contributing funding for the purchase of a portion of the lawn with green space dollars.  A group of volunteers spent a great deal of time putting together a governance plan for how the property should be renovated and used.  The Bryn Du Commission worked for the past 10 years following and implementing that plan.  They have and are doing a great job. 

Councilmember Johnson thanked the Commission for the presentation and information.  He expressed appreciation for the good work in completing the various capital improvement projects and maintaining solvent financial statements.  The Village had spent well over $4,000,000 of taxpayer dollars on the Bryn Du property, so he truly appreciated all of the volunteer efforts that resulted in the property’s current condition.  He also looked forward to the collaborative and future efforts of the Commission.

Mayor Hartfield called for a vote to approve Resolution No. 2016-52.  Motion carried.  Resolution No. 2016-52 was approved.

Resolution No. 2016-53, A Resolution to Establish the Annual Compensation Adjustment for Non-Bargaining Employees for the Fiscal Year 2017 was introduced and moved for approval by Vice Mayor Montgomery.  Second by Councilmember Lerner.

Discussion:

Mayor Hartfield commented that the Economic, Finance and Personnel Committee approved the recommended one and one half percent COLA increase and provided for an set amount for any merit/bonus increases. 

Mayor Hartfield called for a vote to approve Resolution No. 2016-53.  Motion carried.  Resolution No. 2016-53 was approved.

Resolution No. 2016-54, A Resolution Directing the Bryn Du Commission and inviting the Granville Recreation District to Collaboratively Identify Opportunities to Enhance Utilization at Bryn Du was introduced and moved for approval by Councilmember Finkelman.  Second by Councilmember Johnson.

Discussion:

Councilmember O’Keefe questioned if it was the best use of the Mansion’s second floor to be used as GRD office space.  Mayor Hartfield commented that the Commission and GRD would discuss the feasibility of that issue.  Councilmember Lerner commented that the language in the resolution seemed to require that space to be used as GRD office space.  The word memorialized seemed to imply a preset decision.  Councilmember Finkelman commented that the two groups were being tasked with making these decisions.  The specifics of the items outlined to be addressed in the resolution were to be left to Bryn Du and the GRD to decide.

Councilmember McGowan stated that this legislation was not necessary.  The two groups agreed to meet and discuss issues and that was all that was needed.  This legislation was not needed.  As the Village was only thirty-seven percent of the GRD’s constituency, allowing the GRD unlimited use at no cost would be unfair.  The Village would be supplementing the sixty-three percent of the GRD constituency that did not pay taxes in support of the Village’s financial obligation.  Although the Bryn Du property was publicly owned by the Village and was supported by Village taxpayer dollars, it did not mean that the public had unlimited access to the property.  The GRD charges for the use of all of their facilities and properties.  Why should Bryn Du not charge?  Residents could not use public school district property as they wished.   The GRD may want to use the facility more, but everyone had the same access to the property.  The GRD had access to the fieldhouse many weekends.  The GSVA renovated the Pool House and still paid rent. Granville Christian Academy paid for the installation of a new floor in the fieldhouse.  The GRD seemed to just be requesting free use of the property with no financial obligation with the Village taxpayers being responsible to cover all the costs of operation.  Councilmember McGowan stated that he was not in support of this legislation.

Councilmember O’Keefe asked if it was the purview of the Village to demand that these two groups come together.  Law Director King advised that the language directed the Bryn Du Commission and invited the GRD to meet and develop a memorandum of understanding as proposed in this legislation.   Councilmember O’Keefe hoped for collaboration and that the two groups could work together to form an agreement. 

Vice Mayor Montgomery asked if the Village had the final authority over any agreement reached by these parties.  Law Director King responded in the affirmative.  Council had the ultimate decision.  Vice Mayor Montgomery indicated his support for the Bryn Du Commission and the GRD coming together to develop a recommendation.  He appreciated Councilmember McGowan’s concerns, but felt that the two groups coming together to discuss the bullet points listed in the legislation was a good way to facilitate a dialogue.

Councilmember Johnson stated that the two entities coming together and collaborating to hopefully increase usage of the facility and find collaborative opportunities would be very advantageous.  The legislation allowed for a representative from both the Township and Village to attend meetings.   Should the six month period pass with no agreement, Village Council could then decide how the process would proceed.  Councilmember Johnson felt confident that both groups would come together and put forth a best effort.

Ms. Moore asked if Council made a decision regarding whether it was a directive that the GRD offices be located on the second floor of the Mansion.  Mayor Hartfield responded that the two boards would be tasked with making a make recommendation.

Mayor Hartfield called for a vote to approve Resolution No. 2016-54.  Motion carried.  Resolution No. 2016-54 was approved.

REVIEW AND APPROVAL OF MINUTES

Regularly Scheduled Meeting of November 16, 2016

Councilmember O’Keefe made a motion to approve the November 16, 2016 minutes. Second by Councilmember McGowan.  Motion passed.

COMMITTEE REPORTS   

Granville Community Foundation – (Lerner)

No report.

Granville Recreation District – (Johnson)

Councilmember Johnson reported that the Recreation District’s winter programming was available with both community and sport options.  He indicated that the GRD was preparing a questionnaire for 2017 to ask participants could improve GRD programming.

Planning Commission – (Montgomery)

Vice Mayor Montgomery reported that the Planning Commission approved the installation of a generator on the side of a home.  Vice Mayor Montgomery questioned why the application did not require a variance.  He was advised that the generator’s height did not trigger a variance.  Vice Mayor Montgomery felt that noise should be included as a criteria for consideration on these types of applications. Law Director King advised that he would review the requirements and advise Council.

Granville Arts Commission (O’Keefe)

No report.

Open Space Committee (Finkelman)

Councilmember Finkelman reported that the Committee was pleased with the passage of the levy.  They would be reviewing two applications for Open Space funding.  Councilmember O’Keefe asked the current purpose of the Open Space Committee.  Councilmember Finkelman indicated that the purpose of the Committee had not changed since its inception - to protect Village and Township borders, provide green space and act as a balancing agent for maintaining agricultural areas.

Tree & Landscape Commission – (Lerner)

Councilmember Lerner reported that the Commission was completing the fall tree planting program.  They also reviewed the Denison landscaping plans for the new arts complex.

Union Cemetery – (McGowan)

No report.

OTHER COUNCIL MATTERS

Council reviewed a request for a transfer of a liquor license from Brews to the new Donatos owners.  Chief Caskey and Law Director King indicated that there were no issues involving any of their current licenses.  Council indicated that there would be no need to request a liquor hearing.

Mayor Hartfield asked that Acting Planner Walker provide an update regarding Donatos’ intentions.  Manager Pyles commented that he and Acting Planner Walker met with Donatos representative to discuss signage, refuse and parking.

Manager Pyles advised Council that the Village received a request to hold a Corvette car show on August 19, 2017.  He requested Council’s position.  Councilmember McGowan suggested letting the Porsche show come in 2017 and then alternating years with the Corvette and Porsche shows.  Councilmember Lerner was in favor of hosting other types of car shows.  Vice Mayor Montgomery thought a variety of car show would be more enjoyable for Village residents.  Councilmember Finkelman thought the Porsche group should be permitted to continue.   Council advised Manager Pyles that the August 19th weekend for this event was not viable. 

OTHER STAFF MATTERS

Manager Pyles advised Council that the Village received a $873 grant from the Solid Waste District for the purchase of furniture for Opera House Park.  Octagon picnic tables will be placed in the Park in the spring of 2017 to provide alternate seating.

ADJOURNMENT (9:00pm)

Councilmember Johnson made a motion to adjourn.  Second by Councilmember McGowan.  Motion carried.

Employee Payroll / Compensation

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