Granville Community Calendar

Council Minutes November 16, 2016



November 16, 2016


CALL TO ORDER (by Mayor Hartfield at 7:30pm)



Those responding to the roll call were Councilmembers Finkelman, Johnson, McGowan, O’Keefe, Vice Mayor Montgomery, Mayor Hartfield, Manager Pyles and Law Director King. 

Councilmember Finkelman moved to excuse Councilmember Lerner from the meeting.  Second by Councilmember McGowan.  Motion passed.           


Councilmember McGowan moved to approve the November 16, 2016 agenda.  Second by Councilmember Johnson.  Motion passed.


Andy Franks, 210 East Maple Street, commented to Council that he had been requesting for the reassignment of Officer Blackledge for the past several months.  He was happy to see that Officer Blackledge was reassigned.  Since that reassignment, complaints against Taco Dan’s have diminished.  Taco Dan’s was having fewer incidents.  Mr. Franks indicated that the Blue IDs from Denison were also very helpful.  Taco Dan’s was making a concerted effort to enforce ID checks and prevent underage drinking.  Mr. Franks also asked about an incident that happened over the July 4th holiday regarding an individual that was jumped in the downtown area; a pretty serious offense.  Mr. Franks wondered what happened with that incident.   Mr. Franks also questioned why Dr. Avery, a neighbor, was not charged for an incident where he stormed into Taco Dan’s back door yelling for someone to move a car that was parked in his driveway.   Dr. Avery made a scene in the restaurant in front of customers and staff.  Mr. Franks understood that the Licking County Prosecutor decided not to file any charges.  Mr. Franks also questioned why the Robbins Hunter Museum was not asked the purpose of the recent fence that they installed.  Mr. Franks thanked Council for their time

Councilmember McGowan and Mayor Hartfield added that Council did question the purpose of the fence requested for the Robbins Hunter Museum

Chief Caskey advised that regarding the filing of charges against Dr. Avery, the Village police could not file charges without having seen that offense.  He also confirmed that Taco Dan’s was doing a great job in utilizing the Blue IDs to prevent underage drinking.

As no one else appeared to speak, Mayor Hartfield closed Citizen Comments at 7:42pm.


There was no Old Business.

NEW BUSINESS           

Ordinance No. 09-2016, An Ordinance to Make Appropriations for Current Expenses and Other Expenditures of the Village of Granville, State of Ohio, During the Fiscal Year Ending December 31, 2017 was introduced and a hearing date set for December 7, 2016 by Councilmember Finkelman.  Second by Councilmember McGowan.


Councilmember O’Keefe asked why leftover budgetary funds for the Granville Arts Commission could not be carried over as funds were for the Bryn Du Commission.  Finance Director Kraner indicated that the Village funds the Bryn Du Commission directly.  The Bryn Du Commission determines how that funding would be utilized.  The Granville Arts Commission has a specific amount of funding allotted to them.  Once a grant was approved, the Village pays the recipient directly.  Any unused funds return to the General Fund at the end of the year.  Vice Mayor Montgomery added that the Arts Commission had up to $10,000 to spend annually.

Mayor Hartfield scheduled a public hearing for Ordinance No. 09-2016 for December 7, 2016

Ordinance No. 10-2016, An Ordinance to Authorize the Village Manager to Enter into a lease Agreement with the Granville township Board of Trustees for the Leasing of the Fire Station Building at 133 North Prospect Street was introduced and a hearing date recommended for December 7, 2016 by Councilmember Johnson.  Second by Councilmember McGowan.


Councilmember Finkelman asked if the contract could be easily terminated.  Law Director King responded that if both parties agreed to terminate the contract, the contract would be terminated.

Vice Mayor Montgomery asked if the Village was obligated in any way to maintain the property as a fire station for any period of time, if the contract were terminate.  Law Director King responded that the Village could use the property as Council deemed satisfactory.

Mayor Hartfield scheduled a public hearing for Ordinance No. 10-2016 for the December 7, 2016 Council meeting.


Regularly Scheduled Meeting of November 2, 2016

Councilmember McGowan made a motion to approve the November 2, 2016 minutes. Second by Councilmember O’Keefe.  Motion passed.


The Mayor's report for the month of October was presented for review.

Councilmember O’Keefe moved to accept the October Mayor’s Report as amended. Second by Councilmember McGowan.  Motion carried.

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes.


The Manager's Report for the month of October was presented for review.

Councilmember O’Keefe moved to accept the October Manager’s Report.  Second by Councilmember McGowan.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes.


Granville Community Foundation – (Lerner)

No report.

Granville Recreation District – (Johnson)

No report.

Planning Commission – (Montgomery)

No report.

Granville Arts Commission (O’Keefe)

Councilmember O’Keefe reported that the Arts Commission approved grants for the Granville Area Chamber of Commerce, the Bryn Du art fund and the Granville Historical Society.  The Art Forum also met and determined a name for the group – Granville Arts Collaborative.  They hope to establish a plan for art in the Village by 2017.

Open Space Committee (Finkelman)

Councilmember Finkelman reported that the levy passed by a huge margin.

Tree & Landscape Commission – (Lerner)

No report.

Union Cemetery – (McGowan)

Councilmember McGowan provided Council with a copy of the minutes from the last Board meeting that included a financial request from Village Council for 2017.


There were no Other Council Matters.


There were no Other Staff Matters.

Councilmember Johnson moved to have a five minutes recess.  Second by Councilmember O’Keefe.  Motion passed.

The meeting resumed at 8:03pm.

Mayor Hartfield advised the Granville Recreation District had a presentation for Council. 

Andy Wildman, GRD Executive Director, thanked Council for the opportunity to speak to CouncilHe indicated that GRD Board Chair Hugh Masterson and Village Council representative Todd Naille were also present.  Director Wildman indicated that the GRD managed over 3500 program registrants and several facilities.  They had over 2100 households that participated in the GRD programs.  The GRD was very active in the community and has built a strong infrastructure over the past six years.  However, the GRD still had many challenges including a lack of facilities.  The GRD has looked at the Bryn Du Mansion facility.  The Village had a great facility in the community with the capacity to increase participation by 3000 additional hours.  The GRD and senior center could collaborate to utilize the facility and offer more senior programming. The GRD had the staff and capability to take the Bryn Du facility and increase its usage and make it more accessible to the community at large.  Director Wildman stated that is was now time for the community to utilize the Bryn du facility differently.

Vice Mayor Montgomery asked what the GRD would change.  Director Wildman indicated that the GRD could offer senior, arts and teen recreational programming.  There was currently a lot of down time at the facility and the GRD would be able to offer programming to fill that down time and more opportunities for community usage.

Councilmember O’Keefe commented that the existing senior center was thriving.  She asked how a GRD/senior center collaboration would work.  Councilmember O’Keefe also asked how the GRD utilized Bryn Du currently.  Director Wildman suggested that the senior center could co-locate at the Mansion with the GRD.  Finance resources could be shared and there would be more opportunity for programming without any overlap.  Regarding GRD usage of Bryn Du, Director Wildman indicated that the GRD used the facility very little.  The Granville Christian Academy used the facility quite a bit.  The GRD used the facility either four hour less or more than the local dog training instructor.  Councilmember O’Keefe also asked if there were any legal parameters that needed to be addressed to consider such a proposal.  Law Director King indicated that he had not checked specifically, but he did not anticipate any legal issues that could not be worked through.

Councilmember McGowan stated that as this presentation was not on the agenda and advertised to the public, all discussion on this issue should stop.  A formal presentation should be placed on a Council agenda so all Councilmember would be aware of the information begin presented and the public would have an opportunity to participate in the discussion also.

Councilmember Finkelman agreed with Councilmember McGowan that it would be better to discuss this issue with appropriate notice to not only the public, but Village Council too.  This issue was greater than what the GRD may want; it would have to be about what the community wanted.  Councilmember Finkelman asked if the GRD had spoken with the senior center about such a collaboration.  Director Wildman indicated that he had not had specific conversations with the senior center director.  Councilmember Finkelman indicated that he would prefer those issues be discussed and determined prior to Council reviewing unconfirmed ideas.

Councilmember Johnson commented that Village Council needed to hear the GRD out.  Manager Pyles had analyzes of the usage at Bryn Du.  Council would be surprised by the amount of down time.  This issue was supposed to have been on Council’s agenda for that evening.  Councilmember Johnson indicated that he had read 2002 and 2003 minutes on the acquisition of the Mansion.  Those minutes showed that there was no clear idea as to how to utilize the facility.  Councilmember Johnson commented that Council should know how the facility was being used now, how the GRD could use the facility and if that was how Council thought the facility should be used.  Director Wildman prepared a proposal that described how the GRD could utilize the Bryn Du facility.   Councilmember O’Keefe indicated interest in seeing the GRD proposal and the usage analysis.   Councilmember Johnson suggested that a complete GRD presentation be placed on the December 7, 2016 Council agenda. 

Councilmember Finkelman stated that clearly there were studies completed and a proposal available.  He was interested in seeing both and understanding why the Mansion was not being utilized more.

Councilmember O’Keefe asked if there was an urgency surrounding this issue.  Director Wildman stated that there was no rush on the GRD’s part; however, there was a management agreement coming before Council shortly.  The GRD would like to see discussion prior to the renewal of that agreement.

Council requested that the Granville Recreation District be invited to make a presentation at Council’s next meeting on Wednesday, December 7, 2016.   Councilmember Finkelman requested that the data regarding usage be circulated and the GRD proposal be provided to Council prior to that meeting.  Manager Pyles responded that he would see that the information was provided to Council.


Councilmember McGowan made a motion to adjourn.  Second by Councilmember Finkelman.  Motion carried.

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