Granville Community Calendar

Council Minutes November 1, 2017

  VILLAGE OF GRANVILLE

COUNCIL MINUTES

NOVEMBER 1, 2017

 

CALL TO ORDER (by Mayor Hartfield at 7:31pm)

PLEDGE OF ALLEGIANCE

ROLL CALL

Those responding to the roll call were Councilmembers Demarest, Finkelman, Johnson, Lerner, McGowan, Mayor Hartfield, Manager Pyles and Law Director King.

Councilmember Finkelman moved to excuse Councilmember O’Keefe.  Second by Councilmember Johnson.  Motion passed.

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the November 1, 2017 agenda.  Second by Councilmember Johnson.  Motion passed.

CITIZENS COMMENTS (7:32pm)

As no one appeared to speak, Mayor Hartfield closed Citizen Comments at 7:33pm.

PUBLIC HEARING

Ordinance No. 15-2017, An Ordinance to Make Appropriations for Current Expenses and Other Expenditures of the Village of Granville, State of Ohio, During the Fiscal Year Ending December 31, 2018

As no one appeared to speak, Mayor Hartfield closed the Public Hearing for Ordinance No. 15-2017 at 7:33pm.

Ordinance No. 16-2017, An Ordinance to Authorize the Village Manager to Enter into a Lease Agreement with the Board of Granville Township Trustees for the Lease of Property Located at 1554 Columbus Road

Kevin Bennett, 173 Mill Race, spoke as a Granville Township Trustee.  He advised Council that the Trustees were unanimous in their support to relocate the fire station to South Main Street.  The Trustees were also in support of the lease swap.   He requested that the Village continue to support the fire department move effort.  The Trustees have solicited bids for architectural firms.   The bids were narrowed down to three finalists.  They hope to select a final candidate within the next ten days.  The architectural firm would then select a construction manager.  Trustee Bennett requested that Council hear from Fiscal Officer Miller and Fire Chief Curtis.

Jerry Miller, 440 West Broadway, spoke as Granville Township Fiscal Officer.  He advised Council that the only way that moving the fire station would be possible was through a land swap.  The Township was able to earn $1.25 million since 2012 through emergency medical service billing.  A grant for additional funding for the fire station was also secured.  The Township allocated $3 million to build a new fire station.  If the Township had to purchase property, then a levy would be needed to finance the project.  He urged Council to support the lease agreement.

Casey Curtis, 125 Glendalough Place, spoke to Council as a twenty-one year veteran of the Granville Township Fire Chief.  He indicated that tonight was his first opportunity to speak publicly regarding his view of moving the fire station.  Chief Curtis felt that moving the station would provide better service.  After doing years of research and investigation, response times would not be impacted by the move to South Main Street.  The South Main Street location would provide more space and allow for more flexibility for training and cleaning.  Chief Curtis requested that Council support the lease swap legislation.

Law Director King advised that there would be one revision to the Ordinance at the next Public Hearing to add language that addresses joint responsibility for the access road from SR 16 to the entrance to the Village’s service department complex.  Law Director King also explained the process should a referendum be filed regarding land swap legislation.  Eligibility for a referendum was controlled primarily by Section 3.07 of the Granville Charter.  That section also provided that when multiple ordinances were necessary to implement a public improvement project, only the first ordinance in the series was subject to referendum. I assumed the policy behind that was to settle any questions at the beginning of an issue, before resources were expended and commitments made in reliance on a project. Based on language in the MOU between the Village and Township that, he believed the new service center and new fire station were viewed as interdependent components of a joint public improvement project to be undertaken cooperatively. Accordingly, it was his opinion that a referendum petition regarding the project would have to follow adoption of Ordinance 16-2017 to be effective.

As no one else appeared to speak on Ordinance No. 16-2017.  Mayor Hartfield advised that the Public Hearing for Ordinance No. 16-2017 would remain open with another hearing scheduled for November 15, 2017.

OLD BUSINESS

Ordinance No. 15-2017,  An Ordinance to Make Appropriations for Current Expenses and Other Expenditures of the Village of Granville, State of Ohio, During the Fiscal Year Ending December 31, 2018 was introduced and moved for approval by Councilmember Finkelman.  Second by Councilmember Johnson.

Discussion:

Finance Director Kraner stated that an additional expenditure of $10,000 for employee benefits was added as well as a transfer of $250,000 to the Capital Fund and a contribution to the Wildwood Park playground project.

Mayor Hartfield called for a roll call vote to approve Ordinance No. 15-2017:  Demarest (yes); Finkelman (yes); Johnson (yes); Lerner (yes); Mayor Hartfield (yes).  Motion passed 6-0.  Ordinance No. 15-2017 was approved.

NEW BUSINESS

There was no New Business.

REVIEW OF MINUTES

Regularly Scheduled Meeting of October 18, 2017

Councilmember McGowan made a motion to approve the October 18, 2017 minutes.  Second by Councilmember Johnson.   Motion carried.

COMMITTEE REPORTS  

Granville Community Foundation – (Lerner)

No report.

Granville Recreation District – (Johnson)

Councilmember Johnson reported that the Recreation District was in the process of forming teams for youth basketball.

Planning Commission – (Demarest)

Councilmember Demarest reported that the Planning Commission approved signage for a new homeopathic doctor on East Elm Street.  The Southgate Corporation appeared before the Commission in a work session and presented plans for their property on Newark-Granville Road.  The project would be initially focusing on the building of a medical facility with various types of housing projects coming in later phases.

Granville Arts Commission (O’Keefe)

No report.

Open Space Committee – (Finkelman)

No report.

Tree & Landscape Commission – (Lerner)

No report.

Union Cemetery – (McGowan)

Councilmember McGowan reported that the Board would be meeting later this month.

OTHER COUNCIL MATTERS

Mayor Hartfield asked that staff and Council keep a close watch on the five separate, proposed developments along Newark-Granville Road.  Not all projects would have the same merit, but all of them together could impact that area significantly.  

Councilmember Finkelman asked if staff could conduct a comprehensive traffic study of the whole area that included the build out of all of these known projects.  Manager Pyles indicated that staff had already asked LCATS to provide such a study and were awaiting those results.

Council was advised of the next meeting of the merchants on North Prospect Street.  Unfortunately, Councilmembers indicated that meeting date and time were not possible.  Councilmember were very interested in attending and asked if staff could request a meeting during the early morning or later in the afternoon.

Councilmember Lerner advised Council that she was contacted by a resident, who attended the November 6th Newark City Council meeting.  The resident expressed concern about a proposed change in zoning for the Thornwood Crossing/South Cherry Valley Road area to allow a bill board and what could the Village do about this proposal.  Councilmember Lerner had no additional information.  Manager Pyles advised that staff would look into the issue.  Law Directory King stated that there might be case law that allows an adjoining municipality to have standing regarding such a proposal.  He would research the issue further.

Councilmember Lerner also expressed concern about illegal parking on Sunrise Street (the roadway entrance to the elementary school).  During a recent event at the elementary school, residents were unable to enter or exit their driveways as cars were parked blocking that access.  Chief Caskey shared that during afternoon pick-up times, residents have to wait in a que to even drive onto their street.  Chief Caskey indicated that he would speak with Superintendent Brown about this issue. 

OTHER STAFF MATTERS

There were no Other Staff Matters.

ADJOURNMENT (8:03pm)

Councilmember McGowan made a motion to adjourn.  Second by Councilmember Johnson.  Motion carried.

Council Minutes October 18, 2017

 

VILLAGE OF GRANVILLE

COUNCIL MINUTES

OCTOBER 18, 2017

 

 

CALL TO ORDER (by Mayor Hartfield at 7:29pm)

PLEDGE OF ALLEGIANCE

ROLL CALL

Those responding to the roll call were Councilmembers Demarest, Finkelman, Johnson, Lerner, McGowan, O’Keefe, Mayor Hartfield, Manager Pyles and Law Director King.

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the October 18, 2017 agenda.  Second by Councilmember Johnson.  Motion passed.

CITIZENS COMMENTS (7:30pm)
As no one appeared to speak, Mayor Hartfield closed Citizen Comments at 7:30pm.

PRESENTATION

Certified Municipal Clerk Presentation

Fiscal Officer Kathi Schonauer, of the Village of Gambier, presented Clerk Mollie Prasher with a plaque and pin designating her as a Certified Municipal Clerk.  Fiscal Officer Schonauer explained this certification was a designation given to only those municipal clerks who complete demanding education requirements and who have a record of significant contributions to their local government, community and state.  Clerk Prasher thanked Council for their support and encouragement through the years to achieve this designation.  Mayor Hartfield thanked Clerk Prasher for her service and recognized her sister-in-law Bonnie Wesselmann, daughter Sarah Prasher and son Grant Prasher, who were in attendance.

OLD BUSINESS

There was no Old Business.

NEW BUSINESS

Ordinance No. 15-2017,  An Ordinance to Make Appropriations for Current Expenses and Other Expenditures of the Village of Granville, State of Ohio, During the Fiscal Year Ending December 31, 2018 was introduced and a public hearing set for November 1, 2017 by Councilmember Finkelman.  Second by Councilmember Johnson. 

Mayor Hartfield scheduled a public hearing for Ordinance No. 15-2017 for November 1, 2017.

Ordinance No. 16-2017,  An Ordinance to Authorize the Village Manager to Enter into a Lease Agreement with the Board of Granville Township Trustees for the Lease of Property Located at 1554 Columbus Road was introduced and a public hearing set for November 1, 2017 by Councilmember Johnson.  Second by Councilmember O’Keefe. 

Mayor Hartfield scheduled a public hearing for Ordinance No. 16-2017 for November 1, 2017.

Councilmember O’Keefe asked if this lease paralleled the existing lease between the Township and Village for the fire department building.  Manager Pyles responded in the affirmative indicating that any differences were the result of the type of lease subject – service department versus fire department.

Councilmember Johnson asked if the lease had been reviewed by the Township Trustees.  Trustee Kevin Bennet indicated that the Trustees reviewed the lease and he had no sense of objections.  The lease; however, did not address the access road and how repairs and maintenance would be split.  The Township Trustees had advised the current farmer leasing the property of the potential for development.

Resolution No. 2017-50, A Resolution Authorizing the Village Manager and Village Law Director to Join a Coalition of Ohio Municipalities Retaining Special Counsel for the Purpose of Challenging the Constitutionality of Amendments to Chapter 718 of the Ohio Revise Code Relating to Municipal Income Tax was introduced and moved for approval by Councilmember Finkelman.  Second by Councilmember Johnson. 

Discussion:

Mayor Hartfield commended staff for participating and taking a lead role in objecting to these new regulations.  Manager Pyles commented that since the passage of House Bill 5, each legislative session seemed to proposed legislation that attacked Home Rule, with this legislation being the most egregious to date.

Mayor Hartfield called for a vote to approve Resolution No. 2017-50.  Motion carried.  Resolution No. 2017-50 was adopted.

REVIEW OF MINUTES

Regularly Scheduled Meeting of October 4, 2017

Councilmember Finkelman made a motion to approve the October 4, 2017 minutes.  Second by Councilmember Johnson.   Motion carried.

MAYOR'S REPORT – September

The Mayor's report for the month of September was presented for review.

Councilmember McGowan moved to accept the September Mayor’s Report. Second by Councilmember Johnson.  Motion carried.

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes.

MANAGER'S REPORT – September

The Manager's Report for the month of September was presented for review. 

Councilmember McGowan moved to accept the September Manager’s Report.  Second by Councilmember Johnson.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes.

COMMITTEE REPORTS  

Granville Community Foundation – (Lerner)

Councilmember Lerner reported that the Foundation granted an out-of-session grant to the Robbins Hunter Museum for a lighted Hanukkah display for the holidays.

Granville Recreation District – (Johnson)

Councilmember Johnson reported that the Recreation District successfully completed the auction of large items from the Wildwood Playground structure this past weekend.

Planning Commission – (Demarest)

No report.   

Granville Arts Commission (O’Keefe)

Councilmember O’Keefe reported that the Arts Commission received no grant requests this past month, but anticipated a number of year end requests.  The Arts Collaborative hired a consultant who outlined a specific timeline to establish an arts program for the Village.  The final plan was anticipated to be stablished by May or June of 2018.  

Open Space Committee – (Finkelman)

No report.

Tree & Landscape Commission – (Lerner)

Councilmember Lerner reported that the Commission was notified that ODOT had approved the planting design for the new Thornwood Crossing.  ODOT indicated that no Yellowwood trees could be planted, which removed several specimens from the Village’s plan.  Denison senior Aidan Eells’ senior project was to look at best practices for the health and well-being of the downtown Village street trees.  It was anticipated that he would end his work with a presentation to Village Council.   He was looking specifically at a new tree pit system called Silva Cells.  (The Silva Cell is a modular suspended pavement system that used soil volumes to support large tree growth and provided powerful on-site storm water management through absorption, evapotranspiration, and interception.)  The Commission expressed concern about the status of the tree “cookie” for Opera House Park, which was the last element to complete the park redesign.  The Commission also discussed the locations and tree selections for the 2017 fall tree planting.

Union Cemetery – (McGowan)

Councilmember McGowan reported that the Board’s Ghost Walk, held last Saturday, was successful.

OTHER COUNCIL MATTERS

Councilmember O’Keefe reported that the sustainability group scheduled a communitywide meeting for Thursday, November 16th at Welsh Hills School from 7:00 to 8:30pm get community interest and participation regarding policy, energy, local food, land use and transportation.  People interested in participating could choose an area of interest.   Any results from this community research could be used in the development of the next Comprehensive Plan.

Mayor Hartfield added that Village Council, during the next few years, would need to look at updating the Comprehensive Plan.

OTHER STAFF MATTERS

There were no Other Staff Matters.

ADJOURNMENT (7:57pm)

Councilmember McGowan made a motion to adjourn.  Second by Councilmember Johnson.  Motion carried.

Council Minutes October 4, 2017

VILLAGE OF GRANVILLE

COUNCIL MINUTES

OCTOBER 4, 2017

 

CALL TO ORDER (by Mayor Hartfield at 7:30pm)

PLEDGE OF ALLEGIANCE

ROLL CALL

Those responding to the roll call were Councilmembers Finkelman, Johnson, Lerner, McGowan, O’Keefe, Mayor Hartfield, Manager Pyles and Law Director King.

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the October 4, 2017 agenda.  Second by Councilmember Johnson.  Motion passed.

CITIZENS COMMENTS (7:31pm)
Michelle Newman Brady, 103 Chapin Place, spoke as co-owner of the Creative Co-op and on behalf or other business owners on North Prospect Street about possible future improvements.  Their group wanted to begin a conversation with Village Council about the possibility of potential improvements that could highlight the visibility, signage and street-scaping on North Prospect Street.  Additionally, this group also requested discussions with the Village about street closures on North Prospect Street and the economic impact to their businesses due to these closures.  Ms. Newman Brady invited Council to join their regular meeting and indicated that their group would be happy to meet with Councilmembers.

As no one else appeared to speak, Mayor Hartfield closed Citizen Comments at 7:36pm.

PRESENTATION

Porsche 2 Ohio Check Presentation

The Porsche 2 Ohio club President Chip Henderson presented a check for $5,000 to the Nationwide Children’s’ Hospital Hematology, Oncology and Blood & Bone Marrow Transplant group.  The previously funded Christopher Carlson Foundation dissolved and suggested this organization as a replacement recipient.  This year was the sixth year of P2O’s event in Granville.  P2O expressed their appreciation for being able to hold their event in the Village each year and looked forward to next year’s event.

New Councilmember

Mayor Hartfield offered the candidates an additional opportunity to reintroduce themselves and provide any additional information that they would like to add, especially to those Councilmembers who were not in attendance at the last Council meeting.  Mr. Phillip Demarest and Mr. Donald Jones were the only candidates in attendance.

Phillip Demarest, 224 East Broadway, stated that he was a 2005 Granville High School graduate, who had been blessed to grow up in the Village.  His reasons for wanting to serve on Council were to help Council be forward thinkers in dealing with the exploding development pressure coming from Columbus in order to not lose the charm of the Village and to help contain development.  Mr. Demarest indicated that he wanted to work to maintain the Village being fully funded and to be attentive to concerns to maintain that investment through intentional spending on infrastructure.  Mr. Demarest also wanted to develop a system to reach out to appropriate-type businesses and attract them to Granville.  He wanted to work to solicit great businesses to the Village as well as actively engage with existing business owners to maintain Granville’s unique downtown business character. 

Councilmember Finkelman requested Mr. Demarest further elaborate on his comment regarding “containing development” asking what the Village should be preventing.  Mr. Demarest responded until the merger of the Village and Township that could happen in the next twenty years, Council needed to face future development and encourage businesses to come to Granville, who have shared values.  By working to make good connections with businesses that would advance Village values, when opportunities to locate in the Village become available, these businesses would have an opportunity to locate here.

Councilmember Johnson asked Mr. Demarest his opinion about extending Village infrastructure and spending into the Township.  Mr. Demarest commented that until the Village and Township consider a merger, extending services to residential developments should include annexation that allowed the Village to have a say in the development.  Regarding commercial extension of infrastructure, Mr. Demarest indicated that he would be supportive of increasing the overall community tax base, but without annexation the Township would need to contribute something toward any development and toward maintenance of infrastructure. 

Donald Jones, 542 Mt. Parnassus, stated that he and his partner became Granville residents in 2010, operated the Orchard House Bed & Breakfast and were now residents of the Village.  He was Past-President of the Granville Rotary and served on the Granville Area Chamber of Commerce.  He helped organize the Taste of Granville event, oversaw the development of the Granville app and worked as a management consultant.  His career has been to work with businesses to solve problems, bring solutions to bare and empower people to change the world with new ideas.  Mr. Jones commented that Granville needed to look to where the Village wanted to be in the future – 5, 10 15, 20 years ahead.  The Village needed to utilize connections and collaborations to develop a shared vision.   The Village needed to determine if it wanted to develop infrastructure for a smart future all the while preserving the Village character.  Mr. Jones cited the ODOT project to rebuild the State Route 37 bridge project.  The Village should be working with ODOT on how to make that area a gateway to the community.   He also felt Village Council should take the lead in encouraging sustainability and environmental projects.  Mr. Jones indicated that he would work to bring people in the community together, build consensus all the while maintaining the Village quality of life.

Councilmember Johnson asked Mr. Jones his opinion about extending Village infrastructure and spending into the Township.  Mr. Jones stated the Village should take advantage of some opportunities through thoughtful and strategic planning.  The Village needs to maintain some type of control, but he was open to innovative thinking such as turning facilities on Columbus Road into incubator business opportunities especially focusing on opportunities for Denison students to begin start-up businesses.

Councilmember O’Keefe asked if Mr. Jones had experience working the any of Village staff.  Mr. Jones responded that he had worked with Manager Pyles and Clerk Prasher on projects and was certainly familiar with other staff members.  He further stated that staff was available to help Councilmembers understand and explain systems.  Mr. Jones hoped that he could help Council and staff think of things in a different way, ask questions and challenge assumptions.

Discussion:

Councilmember McGowan commented that the Village was lucky to have had four individuals apply for the Council position with these two individuals being excellent candidates.  He indicated that he was in support of Mr. Demarest as he had already taken the initiative to run for Council in the next election.  He had also being coming to Council meetings on a regular basis. 

Councilmember Lerner thought both candidates were well spoken and would be happy with either individual as a member.  She did express concern with Mr. Demarest being on the ballot as there could be a perception that by her supporting his appointment, she would be eliminating her competition.  She was impressed with Mr. Jones’ willingness to think big and express bold ideas.  She was acknowledged his previous involvement with other local organization and his interest in working in partnership with other organizations.  Councilmember Lerner was in support of Mr. Jones.

Mayor Hartfield appreciated Mr. Demarest’s regular attendance at Council meetings for more than a year.

Councilmember O’Keefe appreciated Mr. Jones’ energy and ideas, but supported Mr. Demarest for his interest and attendance at Council meetings.  She was in support of Mr. Demarest.

Councilmember McGowan moved to appoint Phillip Demarest as Village Councilmember.  Second by Councilmember O’Keefe.

Mayor Hartfield called for a roll call vote:  Finkelman (no); Johnson (no); Lerner (no); McGowan (yes); O’Keefe (yes); Mayor Hartfield (yes).  Motion tied 3-3. 

Councilmember Finkelman moved to appoint Donald Jones as Village Councilmember.  Second by Councilmember Lerner. 

Mayor Hartfield called for a roll call vote:  Johnson (no); Lerner (yes); McGowan (no); O’Keefe (no); Finkelman (yes);  Mayor Hartfield (no).  Motion failed 2-4. 

Councilmember McGowan moved to appoint Phillip Demarest as Village Councilmember.  Second by Councilmember O’Keefe.

Mayor Hartfield commented that Mr. Demarest expressed values and ideas similar to her own regarding the slow and subtle impact of development, small or large, on traffic and the degradation of neighborhoods.  Even the smallest changes could mount up over time with the result of suddenly awaking to major changes in the Village that were not expected or anticipated.  She supported Mr. Demarest’s views for moving forward outlined a careful, thoughtful process of planning and thinking in the years to come.

Councilmember O’Keefe appreciated Mr. Demarest’s comments regarding looking at infrastructure improvements and planning.   She also appreciated the comments and recommendations made in support of Mr. Demarest from Mr. Cooper during the previous meeting, especially about Mr. Demarest’s abilities to listen and work well with people.

Councilmember Finkelman appreciated Mr. Jones’ broader perspective and how what he did for a living in finding compromise and inventive thinking was exactly what was needed to serve on Village Council.  His career experience would allow him to be up and running quickly.  He liked his ideas regarding visioning and planning, the need to be more proactive, working in a collaborative effort with the Township and to determine what and where the Village needed to head.  Councilmember Finkelman expressed his support for Mr. Jones. 

Councilmember Lerner supported Mr. Jones based on his intent to be purposeful and thoughtful about planning for the Village’s future and who the Village wanted to be. 

Councilmember Johnson commented that both candidates were extremely qualifiedHe appreciated Mr. Demarest’s attendance at Council meetings over the past year.  He commended Mr. Jones’ for his interest in thinking out-of-the-box regarding development and his willingness to collaborate with other entities.

Mayor Hartfield called for a roll call vote:  Lerner (no); McGowan (yes); O’Keefe (yes); Finkelman (no); Johnson (yes); Mayor Hartfield (yes).  Motion carried 4-2. 

Mayor Hartfield and Council welcomed Mr. Phillip Demarest as the new Councilmember.  Law Director King swore in Mr. Demarest.

2018 Budget Presentation

Finance Director Kraner made a presentation to Council regarding the 2018 budget.  A copy of that presentation was attached to the final copy of these minutes.

Council had several questions and comments regarding the budget presentation. 

Councilmember O’Keefe asked when or if Bryn Du would become independent in regard to Village financial support.  Manager Pyles stated that the Village capital improvement funding would not be ending any time soon.  Bryn Du was making progress in becoming operationally independent.

Regarding funding the Wildwood Playground reconstruction, Councilmember Johnson felt that since the Village passed a resolution in support and sanctioning the project, the Village should help fund the project.  He suggested that the Village challenge the Granville Recreation District by being willing to match up to $75,000 for the project. 

Councilmember McGowan wanted more information regarding if the match was to count monies already collected or new monies.  He also wanted additional information about the longevity of the playground surface being used.  The project was announced last spring with little funding solicited to date.  He was not interested in the GRD just coming to the Village and asking the Village to be the big donor. 

Councilmember O’Keefe wanted more information regarding the GRD’s fundraising process.

Councilmember Demarest commented that the playground was an important investment for the residents.  Providing some certainty to the GRD of what funding the Village was willing to provide was also important.

PUBLIC HEARING

Ordinance No. 13-2017,  An Ordinance Consenting to Annexation of Certain Real property Located at 1536 Newark-Granville Road in Granville Township, Owned by S. R. Larsen Trustee

Ordinance No. 14-2017,  An Ordinance Authorizing the Village Manager to Grant a General Permit to Arnold Joseph to License the Use of the Village Right-of-Way at 224 East College Street, Unit B

As no one appeared to speak, Mayor Hartfield closed Citizen Comments at 8:56pm.

OLD BUSINESS

Ordinance No. 13-2017,  An Ordinance Consenting to Annexation of Certain Real property Located at 1536 Newark-Granville Road in Granville Township, Owned by S. R. Larsen Trustee was introduced and moved for approval by Councilmember Johnson.  Second by Councilmember Finkelman. 

Discussion:

Councilmember O’Keefe asked about language in the Ordinance regarding the need to provide a buffer.  Law Director King responded that this was standard annexation language required by the state of Ohio for Type 2 annexation; however, the buffer clause was not applicable in this legislation. 

Councilmember Demarest asked if this property currently had existing residents.  Law Director King responded in the negative.  The proposed property design was expected to be a thirty-five home development that would be within the Granville school district.

Councilmember Lerner asked if a traffic study had been complete.  Manager Pyles responded in the affirmative.

CouncilmemberJohnson asked if a second traffic study had been completed.  Manager Pyles indicated that a second study would be underway to determine any change in traffic following the opening of Thornwood Crossing. 

Project developer Jerry Byrd advised Council that the first traffic study showed that the proposed development would impact the Newark-Granville Road traffic pattern by adding one car every five minutes.

Mayor Hartfield called for a roll call vote on Ordinance No. 13-2017:  McGowan (yes); O’Keefe (yes); Demarest (yes); Finkelman (yes); Johnson (yes); Lerner (yes); Mayor Hartfield (yes).  Motion passed 6-0.  Ordinance No. 13-2017 was approved.

Ordinance No. 14-2017,  An Ordinance Authorizing the Village Manager to Grant a General Permit to Arnold Joseph to License the Use of the Village Right-of-Way at 224 East College Street, Unit B was introduced and moved for approval by Councilmember Johnson.  Second by Councilmember Finkelman. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 14-2017:  O’Keefe (yes); Demarest (yes); Finkelman (yes); Johnson (yes); Lerner (yes); McGowan (yes); Mayor Hartfield (yes).  Motion passed 6-0.  Ordinance No. 14-2017 was approved.

NEW BUSINESS

Resolution No. 2017-48, A Resolution to Establish the Time and Place of a Public Hearing for the 2018 Municipal Budget as Proposed by the Village Manager was introduced and moved for approval by Councilmember Finkelman.  Second by Councilmember McGowan.

Discussion:

The public hearing for the 2018 budget legislation will be held on November 1, 2017.

Mayor Hartfield called for a vote to approve Resolution No. 2017-48.  Motion carried.  Resolution No. 2017-48 was approved.

REVIEW OF MINUTES

Regularly Scheduled Meeting of September 20, 2017

Councilmember O’Keefe made a motion to approve the September 20, 2017 minutes.  Second by Councilmember Johnson.   Motion carried.

COMMITTEE REPORTS  

Granville Community Foundation – (Lerner)

Councilmember Lerner reported that the Foundation granted two additional requests.  They were also gearing up for the annual fundraising campaign.

Granville Recreation District – (Johnson)

No report.

Planning Commission – (       )

No report.   

Granville Arts Commission (O’Keefe)

No report.   

Open Space Committee – (Finkelman)

Councilmember Finkelman reported that the Open Space Committee looked at two parcels under consideration.  The Ohio Magazine would be presenting the Ohio Heritage award to the Village and Township in recognition of our Scenic Byway designation.

Tree & Landscape Commission – (Lerner)

No report.   

Union Cemetery – (McGowan)

No report.   

OTHER COUNCIL MATTERS

Council discussed the upcoming ODOT rebuild of the SR 37 bridge construction over SR 16.  Council would like to add upgrades to the project as were added to Thornwood Crossing.   Council requested that Manager Pyles contact Alison Terry to see if she would be willing to seek grant funding for this project and work with ODOT to establish these improvements.  Manager Pyles advised that Carpenter Marty was also being brought in as part of the project.

Councilmember Johnson asked if ODOT, during a recent meeting with Manager Pyles, indicated how traffic would be handled during this project.  Manager Pyles indicated that ODOT intended to keep the bridge open and maintain traffic flow throughout the project as much as possible.  The Columbus Road/South Cherry Street exit will be used as the primary detour.

Councilmember O’Keefe shared information from a recent community sustainability meeting.  She reported that the group discussed a wide range of topics including water, air, traffic and light pollution.  Many community leaders were invited and attended.  Councilmember O’Keefe encouraged a number of people in attendance to attend the upcoming MORPC meeting on November 14th.   The group was intending to hold a community forum on November 16th to seek individuals interested in organizing a study group focusing on several issues including policy, energy, local food, land use and transportation.

OTHER STAFF MATTERS

There were no Other Staff Matters.

ADJOURNMENT (9:18pm

Councilmember McGowan made a motion to adjourn.  Second by Councilmember Johnson.  Motion carried.

Council Minutes September 20, 2017

VILLAGE OF GRANVILLE

COUNCIL MINUTES

SEPTEMBER 20, 2017

 

Swearing in of Part-Time Officer Aaron Kocher and Reserve Officer Joshua Pate

New part-time police officer Aaron Kocher and reserve officer Joshua Pate were sworn in by Mayor Hartfield.  Chief Caskey spoke about each officer.  Office Kocher graduated from the COTC police academy in 2015 and from Lancaster Career Center in 2014 with a focus in criminology and forensics.  He has served with the Lithopolis police departmentand as dog warden.   When checking his references, Chief Caskey said, that to the person, Officer Kocher was known for his honesty, integrity and as a “Boy Scout.”   Officer Pate graduated from the Madison Comprehensive High School.  He has a Bachelor’s degree in criminology and graduated from COTC in 2016 earning honors as being “Most Dedicated” and “Top Gun.”  Officer Pate is an Eagle Scout.  He currently works full-time for Nationwide in corporate security.  Council welcomed the new officers to the ranks of the Village police department.

CALL TO ORDER (by Mayor Hartfield at 7:42pm)

PLEDGE OF ALLEGIANCE

ROLL CALL

Those responding to the roll call were Councilmembers Johnson, Lerner, O’Keefe, Mayor Hartfield, Manager Pyles and Law Director King.

Councilmember Lerner moved to excuse Councilmembers Finkelman and McGowan from the meeting.  Second by Councilmember Johnson.

APPROVAL OF AGENDA

Councilmember O’Keefe moved to approve the September 20, 2017 agenda.  Second by Councilmember Johnson.  Motion passed.

CITIZENS COMMENTS (7:43pm)

Dennis Cauchon, 327 East Broadway, expressed his support for the proposed Pedestrian Safety Plan.  The plan supported walkability, safety and accessibility.  The plan addressed important safety issues such as the smoothing of sidewalk, improving three crosswalks on West Broadway, installing a new RRTB on at the crosswalk on South Main Street and crossing signage at Jones and Newark-Granville Roads.  The plan also provided funding for an outside consultant for the Jones and Newark-Granville crosswalk design.  The Pedestrian Safety Plan addressed accessibility with extending the South Main Street/River Road pathway to the River Road Coffee Shop property and applying for a grant to extend the pathway to Raccoon Valley Park.  The extension of the pathway from Middleton Assisted Living on Weaver Drive to South Main Street would also be helpful in forcing ODOT to provide pedestrian access points and a crossing during the SR 37 bridge replacement project.  Mr. Cauchon urged Council to support the plan without questions and give deference to the plan.

James Cooper, 334 West Maple Street, expressed his support for the application of Phillip Demarest for the vacant Council position.  He stated that Mr. Demarest was a member of his law firm and they worked together.  He indicated that Mr. Demarest worked effectively to resolve issues.  Mr. Demarest was conscientious, thoughtful and an asset to the firm.  Mr. Cooper felt that should Council select Mr. Demarest, he would also be an asset to Council and the Village.
As no one else appeared to speak, Mayor Hartfield closed Citizen Comments at 7:54pm.

PRESENTATION

Pedestrian Safety Plan

Manager Pyles provided Council with a spreadsheet outlining pedestrian/cyclist improvement projects and estimated costs through 2022.  He indicated that this plan would be an active, working plan that could be flexible to allow of changes.  The items listed for 2017 were covered under the current budget and the 2018 improvements were included in the budget provided Council for 2018.   The plan primarily addresses making improvements to crosswalks and adding or extending sidewalks/pathways in order to improve connectedness. 

Interview of Potential Councilmember Candidates

Phillip Demarest, Douglas Houser, Donald Jones and Richard Pinkerton submitted letters of interest and resumes for the vacated position on Village Council.  Only Phillip Demarest, Donald Jones and Richard Pinkerton were in attendance for the Council meeting.

Phillip Demarest, 224 East Broadway, graduated from Granville High School in 2005 and law school in 2015.  He wanted to return to his hometown community because of events like this evening – the Granville High School Homecoming Parade.  His purpose in applying for the open Council position was to help preserve the Granville community that exists today.  He felt that careful planning, attention to annexation, maintaining infrastructure, controlling expenses and bringing in the compatible businesses to the community was an important function of Council.  Granville had a strong community identity and it would be his honor to help maintain and preserve that identity. 

Mayor Hartfield asked Mr. Demarest to elaborate on what he referred to in his letter of interest as urban sterilization.  Mr. Demarest commented that Columbus and central Ohio was continuing to grow and expand.  With that expansion, pressure was increasing on smaller communities.  He cited Pataskala as an example with the numerous larger chain businesses and the many empty store fronts.  He would like to see Council help engage with local business owners and encourage residents to buy local.  As a resident, he has developed relationship with several business owners and had heard them express their concerns.  Mr. Demarest felt that Granville needed to perpetuate the Village’s own local flair.   Mayor Hartfield also asked Mr. Demarest about any experience he may have had dealing with divergent opinions and maintain collegiate, respectful discourse.  Mr. Demarest explained that as part of his daily work, he had significant experience with conflict resolution.  He found that patience and a good listening ear often allowed for seeing other or alternative perspectives.

Councilmember O’Keefe asked how Mr. Demarest thought Council should address environmental and sustainability issues.  Mr. Demarest stated that the Village should continue to support the Open Space program, encourage investment in public park areas such as Wildwood and continue to re-enforce efforts to make strides toward more sustainable and environmentally sound practices.  Councilmember O’Keefe asked if Mr. Demarest had any experience working with Village staff.   Mr. Demarest indicated that he had worked with Law Director King on several occasions, had served on the police selection panel and knew other staff members.  He indicated that he worked well in a team setting.

Councilmember Lerner asked Mr. Demarest to describe his decision-making process.  Mr. Demarest indicated that he generally had an open mind and was interested in listening to all opinions before making a decision.  He understood that part of this position was to listen to the community and engage in community dialogue, but his responsibility would be to make decisions based on what was best for the entire community.

Councilmember Johnson asked how Mr. Demarest would balance his concept of urban sterilization versus economic development.  Mr. Demarest stated that it was important for the Village to have a plan regarding development and that plan should be tied to Granville values.  Council and other Village commissions should work with residents and businesses to seek variances and approvals when necessary.  It was important for the Village to share its values with new and prospective businesses in order to help them locate in the Village.   Councilmember Johnson asked how he would work with other local entities to develop a collaborative process.  Mr. Demarest indicated that Council did not work in a vacuum.   Council decisions impacted other entities such as the school district, Township, Denison, Rec District, etc.  It was important to work with and develop community connections and discuss decisions and potential impacts with those entities as well as local businesses.    Councilmember Johnson asked what Mr. Demarest’s philosophy of finance was regarding budget versus revenues.  Mr. Demarest commented that Granville was ahead of many communities as we were currently fully funded.  The residents of the Village value what they have and were willing to pay for it.  His general philosophy was to recognize what the most essential issues and expenses were and fund those and then fund other items that would provide the greatest return to the community as a whole.

Donald Jones, 542 Mt. Parnassus Drive, indicated that he moved to Granville in 2010 and ran the Orchard House Bed & Breakfast.  He recently moved into the Village.  He was an active member and past president of the Granville Rotary and a former Board member of the Granville Area Chamber of Commerce, where he worked on communications and social media.  He currently was a management consultant.  His interest in serving on Village Council was because he believed in this community, was committed to the community and hoped to improve and maintain the quality of life here.  As a Councilmember, Mr. Jones hoped Council would do some “future visioning,” looking forward to what Granville would look life in five to ten years.  Would Granville be a “smart” community?   He also wanted to make connections with other local leaders to work with them to sustain and set our own destiny.

Mayor Hartfield asked what if the community did not agree with his or Council’s definition and vision of the future.  Mr. Jones commented that there were always opportunities to find common ground.  Decision should be made based on data and values, not supposition.  The Village needed to develop partnerships that help to grow the Village along with the County.

Councilmember O’Keefe asked Mr. Jones what he thought the biggest challenge was to the Village.   Mr. Jones responded that economic development was the biggest issue facing the Village.  Working in partnership with other entities on economic development was essential.  The current tax base was not sustainable.  The community needed to move toward the future together.

Councilmember Johnson asked Mr. Jones his philosophy of finance was regarding budget versus revenues.  Mr. Jones commented that Council always needed to be good stewards of Village finances, but there needed to be a shared vision to make investments in the Village for the future.  He indicated that he was personally very frugal.

Councilmember Lerner asked how he thought Council should address environmental and sustainability issues.   Mr. Jones commented that the Village was currently developing an active solar community and those initiatives should be encouraged.  Council should also continue to work toward greater walkability, sustainable green space, encourage environmental partnerships and possibly electric cars.

Richard Pinkerton, 1317 Newark-Granville Road, is a native of Granville.  His ancestry dates back to those earlier settlers who moved to Granville from Massachusetts.  He indicated that he had a depth of experience through his service on the school board, Granville Foundation and the many other volunteer committees where he has served.  He was also an established self-employed business owner.  He was willing to volunteer his services to Council and provide his personal expertise.

Mayor Hartfield asked what were the important issues facing the Village.  Mr. Pinkerton responded that the Village was at the next evolutionary step – it was out of developable land.  It would be important to work to implement the efficient use of utilities and work with the Township in a positive way.

Councilmember Johnson asked what Mr. Pinkerton thought was Council’s role in economic development.  Mr. Pinkerton thought it was important for the Village to develop a plan outlining the type of development that would be appropriate for Granville and then move forward with that plan.  The Village should be proactive and work toward updating the Comprehensive Plan.

Councilmember O’Keefe asked what Mr. Pinkerton thought was the strongest talent that he would bring to Council.  Mr. Pinkerton his strength was his ability to sort through issues and come up with positive results.  Councilmember O’Keefe asked how he thought Council should address environmental and sustainability issues.  Mr. Pinkerton responded that planning was needed by the Village and the possible utilization of outside consultants.

Councilmember Lerner asked Mr. Pinkerton if he would be supportive of an opportunity to increase the level of recycling in the Village that would cause in increase cost in salaries.  Mr. Pinkerton responded in the affirmative, especially if there was a positive result.

PUBLIC HEARING

Ordinance No. 11-2017,  An Ordinance Authorizing the Village Manager to Enter into an Annexation Agreement Describing the Intentions of the Parties to Annex Certain Real Property Located Along Weaver Drive in Granville Township, Owned by Raccoon Creek, LLC

Ordinance No. 12-2017,  An Ordinance to Amend Ordinance No. 09-2016 Providing for Adjustments of the Annual Budget for the Fiscal year 2017 and Revising Sums for Operating Expenses

As no one appeared to speak, Mayor Hartfield closed Citizen Comments at 8:44pm.

OLD BUSINESS

Ordinance No. 11-2017,  An Ordinance Authorizing the Village Manager to Enter into an Annexation Agreement Describing the Intentions of the Parties to Annex Certain Real Property Located Along Weaver Drive in Granville Township, Owned by Raccoon Creek, LLC was introduced and moved for approval by Councilmember O’Keefe.  Second by Councilmember Johnson. 

Discussion:

Manager Pyles advised that the developer had a work session with the Planning Commission and was intending to build cottage-type housing. 

Mayor Hartfield requested that when the plan was brought to the Planning Commission for approval, all floodway and flood plain issues needed to be strictly enforced and followed.

Councilmember O’Keefe asked who would be responsible for approving the storm water design and plan.  Manager Pyles indicated that the Village engineer would make sure that all federal, state and local standards were followed for the storm water design.

Mayor Hartfield called for a roll call vote on Ordinance No. 11-2017:  Johnson (yes); Lerner (yes); O’Keefe (yes); Mayor Hartfield (yes).  Motion passed 4-0.  Ordinance No. 11-2017 was approved.

Ordinance No. 12-2017,  An Ordinance to Amend Ordinance No. 09-2016 Providing for Adjustments of the Annual Budget for the Fiscal year 2017 and Revising Sums for Operating Expenses was introduced and a public hearing set for September 20, 2017 by Councilmember Johnson.  Second by Councilmember O’Keefe. 

Discussion:

Finance Director Kraner provided Council with an updated budget ordinance with the addition of funding for the Village K9 units.

Councilmember Johnson moved to amend Ordinance No. 12-2017 as indicated in the updated legislation.  Second by Councilmember Lerner. 

Mayor Hartfield called for a roll call vote to amend Ordinance No. 12-2017:  Lerner (yes); O’Keefe (yes); Johnson (yes); Mayor Hartfield (yes).  Motion passed 4-0.  Ordinance No. 12-2017 was amended.

Mayor Hartfield called for a roll call vote to approve Ordinance No. 12-2017 as amended:  O’Keefe (yes); Johnson (yes); Lerner (yes); Mayor Hartfield (yes).  Motion passed 4-0.  Ordinance No. 12-2017 was approved as amended.

NEW BUSINESS

Resolution No. 2017-47, A Resolution to Permit the Demolition of a One-Story, Single-Family Home at 347 East Maple Street was introduced and moved for approval by Councilmember Johnson.  Second by Councilmember O’Keefe. 

Discussion:

Mayor Hartfield reminded Council that this house was recently purchased by the Granville Township Trustees so the property could be included as part of the Maple Grove Cemetery.

Mayor Hartfield called for a vote to approve Resolution No. 2017-47.  Motion carried.  Resolution No. 2017-47 was adopted.

Ordinance No. 13-2017,  An Ordinance Consenting to Annexation of Certain Real property Located at 1536 Newark-Granville Road in Granville Township, Owned by S. R. Larsen Trustee was introduced and a public hearing set for October 4, 2017 by Councilmember Johnson.  Second by Councilmember O’Keefe. 

Mayor Hartfield scheduled a public hearing for Ordinance No. 13-2017 for October 4, 2017.

Ordinance No. 14-2017,  An Ordinance Authorizing the Village Manager to Grant a General Permit to Arnold Joseph to License the Use of the Village Right-of-Way at 224 East College Street, Unit B was introduced and a public hearing set for October 4, 2017 by Councilmember Lerner.  Second by Councilmember Johnson. 

Mayor Hartfield scheduled a public hearing for Ordinance No. 14-2017 for October 4, 2017.

REVIEW OF MINUTES

Regularly Scheduled Meeting of September 6, 2017

Councilmember O’Keefe made a motion to approve the September 6, 2017 minutes.  Second by Councilmember Johnson.   Motion carried.

MAYOR'S REPORT – August

The Mayor's report for the month of August was presented for review.

Councilmember O’Keefe asked if there were any laws that could be enforced against drivers revving their engines while stopping and leaving stop signs.  There was a particular vehicle that routinely was driven this way.  Mayor Hartfield was familiar with the vehicle, suggesting that the muffler might have been modified.  Chief Caskey indicated that enforcement would depend on specifically what the driver was doing.

Councilmember Johnson moved to accept the August Mayor’s Report. Second by Councilmember Lerner.  Motion carried.

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes.

MANAGER'S REPORT – August

The Manager's Report for the month of August was presented for review. 

Councilmember O’Keefe expressed her appreciation for the planning department memo that was now part of the Manager’s Report.

Councilmember Johnson moved to accept the August Manager’s Report.  Second by Councilmember O’Keefe.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes.

COMMITTEE REPORTS  

Granville Community Foundation – (Lerner)

No report.

Granville Recreation District – (Johnson)

No report.

Planning Commission – (       )

No report.   

Granville Arts Commission (O’Keefe)

No report.

Open Space Committee – (Finkelman)

No report.

Tree & Landscape Commission – (Lerner)

Councilmember Lerner reported that the Commission shared the Mayor’s request to look into what could be done to improve the health of the downtown street trees.  The Commission was working with the County and state officials to research the issue.  Manager Pyles reported that the Planning Department was working with a Denison student on their senior paper about best practices for street trees.

Union Cemetery – (McGowan)

No report.

OTHER COUNCIL MATTERS

Mayor Hartfield asked about the status of the Village’s landscape plantings in and around the new Thornwood Crossing interchange.  Manager Pyles indicated that he would check on the progress.  An application to plant landscaping in that area was submitted to ODOT.

Councilmember Johnson asked about the status of a lease agreement between the Township and the Village regarding moving the Village’s service department and the fire station.  Law Director King reported that he anticipated that completion of the ordinances and leases by the end of next week.  Manager Pyles said he hoped the survey of the proposed new service department would be completed in the next two weeks.

OTHER STAFF MATTERS

Manager Pyles congratulated Clerk Prasher on becoming a Certified Municipal Clerk.  Council reciprocated their best wishes.  Clerk Prasher asked if a formal presentation could take place during Council’s October 18th meeting.  The Mayor responded in the affirmative.

ADJOURNMENT (9:01pm)

Councilmember Johnson made a motion to adjourn.  Second by Councilmember O’Keefe.  Motion carried.

Council Minutes September 6, 2017

VILLAGE OF GRANVILLE

COUNCIL MINUTES

SEPTEMBER 6, 2017

 

CALL TO ORDER (by Mayor Hartfield at 7:30pm)

PLEDGE OF ALLEGIANCE

ROLL CALL

Those responding to the roll call were Councilmembers Finkelman, Johnson, O’Keefe, Mayor Hartfield, Manager Pyles and Law Director King.

Councilmember Finkelman moved to excuse Councilmembers Lerner and McGowan from the meeting.  Second by Councilmember Johnson.  Motion passed.

The minutes reflect that Councilmember Lerner arrived at 7:33pm.

APPROVAL OF AGENDA

Councilmember Johnson moved to approve the September 6, 2017 agenda.  Second by Councilmember Finkelman.  Motion passed.

CITIZENS COMMENTS (7:32pm)
As no one appeared to speak, Mayor Hartfield closed Citizen Comments at 7:33pm.

PRESENTATION

South Cherry Street Improvement Plan – Bird & Bull

Brian Coghlan of Bird & Bull made a presentation of the proposed infrastructure improvements planned for South Cherry Street in 2018.   He indicated that the storm water line was to be replaced in 2017.  After soil borings showed the poor level of soil and televising showed a break in the sewer line, the Village made appropriate repairs to line the sewer lines and filled the void in under the roadway.  Mr. Coghlan provided Council with a 30% design plan for South Cherry Street in 2018.  The project would include replacing the existing storm sewer line, the cast iron water lines, relocating the gas line and burying all utility lines (electric, cable, telephone, fiber) underground.   The total cost for the project would be $1,665,000.  This total includes a 15% cost overrun amount.   He also provided a diagram showing the location of each line.  Burying the utilities underground would require the installation of a three-phase switch box (6’ x 7’ x 4’), a single pad mount transformer and four pedestals on the west side of South Cherry Street.  Residents would also be required to pay the cost of burying their lines underground from the street connection to their home.   Mr. Coghlan advised Council that the burying of the utility lines was more a Comprehensive Plan or policy discussion and not a necessity for this project.  It could not be part of the OPWC grant process.

Councilmember Johnson asked if money could be saved by trench boxing the poles.  Mr. Coghlan replied in the affirmative. 

Councilmember Lerner asked the cost that residents would have to pay for underground installation to their homes.  Mayor Hartfield estimated about $3,000.

Councilmember Finkelman asked for a tentative timeline for the project to be underway.  He also indicated that it was important to know the real cost per household to bury lines.  Manager Pyles stated that an OPWC grant could be submitted in January.  With the total processing time for the grant, the project would probably be bid in 2019. 

Councilmember Johnson asked about the delay.  Manager Pyles indicated that the soonest the OPWC funds could be available would be July 1st.  The additional smaller government grants were not funded until late September or October.  Councilmember Johnson commented that the Village was willing to fund over $700,000 this year and could do the same for next year if that would help to facilitate construction.

Councilmember O’Keefe asked the amount of funding that would be available.  Manager Pyles responded that the Village could receive a grant of $200,000 and $200,000 as a loan. 

Councilmember Finkelman speculated if the Village could fund the project for 2018 and still pursue grant funding. 

Councilmembers discussed the need to bury the utility lines as it was not crucial to the design and function of the project.  Councilmember Lerner suggested that if the Village was interested in burying utilities, this project would be a good first start.  Starting the process of burying lines had to begin somewhere.  Council recommended that staff meet with the residents, who live along South Cherry Street, to seek their input and answer any questions.

PUBLIC HEARING

Ordinance No. 10-2017, An Ordinance  to Rescind Chapter 707 of the Codified Ordinances of the Village of Granville, Ohio and Adopt a New Chapter 707 Pertaining to Peddlers and Solicitors

As no one appeared to speak, Mayor Hartfield closed Citizen Comments at 8:29pm.

OLD BUSINESS

Ordinance No. 10-2017, An Ordinance  to Rescind Chapter 707 of the Codified Ordinances of the Village of Granville, Ohio and Adopt a New Chapter 707 Pertaining to Peddlers and Solicitors was moved to be removed from the table by Councilmember Johnson.   Second by Councilmember Finkelman.

Discussion:

Law Director King advised Council that the changes they recommended at the last Council meeting had been incorporated into this current draft.  In Section 707.03, an exemption was added for 501(3)(c) organizations from the permitting process.  In Section 707.10, the time frame in which organizations may solicit was changed.  Law Director King based these time frames on several other municipal codes.  He was fairly confident that this legislation would survive any court challenge.

Councilmember O’Keefe asked for examples of 501(3)(c) organizations.  Law Director King replied that the Boy and Girl Scouts, churches and Pelotonia were examples.

Mayor Hartfield called for a roll call vote to approve Ordinance No. 10-2017:  Finkelman (yes); Johnson (yes); Lerner (yes); O’Keefe (yes); Mayor Hartfield (yes).  Motion passed 6-0.  Ordinance No. 10-2017 was approved.

NEW BUSINESS

Resolution No. 2017-43, A Resolution to Award the Contract for the Purchase of Water Treatment Chemicals to Mid-Ohio Valley Lime, Inc. was introduced and moved for approval by Councilmember Johnson.  Second by Councilmember Finkelman. 

Discussion:

Councilmember O’Keefe asked if this lime would work with the lime lagoon.  Manager Pyles stated that this lime was used on the front end of the purification process.

Mayor Hartfield called for a vote to approve Resolution No. 2017-43.  Motion carried.  Resolution No. 2017-43 was adopted.

Resolution No. 2017-44, A Resolution Authorizing the Village Manager to Enter into a Contract for 2017 and 2018 with William Caskey for Services as Chief of Police was introduced and moved for approval by Councilmember Finkelman.  Second by Councilmember Lerner. 

Discussion:

Manager Pyles indicated that it was his and the Council’s desire to retain Chief Caskey with some additional financial incentives and other intangible items that precipitated this legislation. 

Mayor Hartfield extoled the Chief’s work with the department and the service that he has provided and hoped that he would continue to forward the Village’s department forward in a positive manner.

Mayor Hartfield called for a vote to approve Resolution No. 2017-44.  Motion carried.  Resolution No. 2017-44 was adopted.

Resolution No. 2017-45, A Resolution Accepting the Amounts and Rates as Determined by the Budget Commission and Authorizing the Necessary Tax Levies and Certifying Them to the County Auditor was introduced and moved for approval by Councilmember O’Keefe.  Second by Councilmember Johnson. 

Discussion:

Mayor Hartfield advised that this legislation was a housekeeping item.

Councilmember Johnson asked if the increases in property tax valuation would increase this revenue amount for 2018.  Finance Director Kraner responded in the affirmative.

Mayor Hartfield called for a vote to approve Resolution No. 2017-45.  Motion carried.  Resolution No. 2017-45 was adopted.

Resolution No. 2017-46, A Resolution Supporting the Granville Recreation District’s Plan to Tear Down the Existing Wildwood Park Playground and Construct a New Playground at Wildwood Park, as Endorsed by the T J Evans Foundation was introduced and moved for approval by Councilmember Lerner.  Second by Councilmember Johnson. 

Discussion:

Councilmember Lerner affirmed that the financial request made by the Granville Recreation District during Council’s previous meeting would be part of the budget discussion.  Manager Pyles responded in the affirmative.

Mayor Hartfield called for a vote to approve Resolution No. 2017-46.  Motion carried.  Resolution No. 2017-46 was adopted.

Ordinance No. 11-2017,  An Ordinance Authorizing the Village Manager to Enter into an Annexation Agreement Describing the Intentions of the Parties to Annex Certain Real Property Located Along Weaver Drive in Granville Township, Owned by Raccoon Creek, LLC was introduced and a public hearing set for September 20, 2017 by Councilmember Johnson.  Second by Councilmember O’Keefe. 

Mayor Hartfield scheduled a public hearing for Ordinance No. 11-2017 for September 20, 2017.

Councilmember O’Keefe asked how Middleton intended to use this portion of their property.  Manager Pyles indicated that Middleton had met with the Planning Commission in a workshop session where they proposed independent living cottages.

Councilmember Lerner asked the number of additional units.  Manager Pyles responded that there would not be many units.

Councilmember Johnson asked that staff notify the Township Trustees of this annexation request.

Ordinance No. 12-2017,  An Ordinance to Amend Ordinance No. 09-2016 Providing for Adjustments of the Annual Budget for the Fiscal year 2017 and Revising Sums for Operating Expenses was introduced and a public hearing set for September 20, 2017 by Councilmember Finkelman.  Second by Councilmember Johnson. 

Mayor Hartfield scheduled a public hearing for Ordinance No. 12-2017 for September 20, 2017.

Councilmember O’Keefe asked for the rationale for the “Community Service Fund” and the Village match for that fund.  Finance Director Kraner stated that this fund and the match were mandated by the state.   These monies actually went into the Parkland Reserve Fund.

Councilmember Johnson asked for an estimate for the Cedar Street water line to compare with the South Cherry Street water line installation.

REVIEW OF MINUTES

Regularly Scheduled Meeting of August 16, 2017

Councilmember Johnson made a motion to approve the August 16, 2017 minutes.  Second by Councilmember O’Keefe.   Motion carried.

COMMITTEE REPORTS  

Granville Community Foundation – (Lerner)

No report.

Granville Recreation District – (Johnson)

Justin Lodge, Board member of the GRD, spoke to Council about the GRD’s financial funding and how that impacts the Wildwood Park rebuild.  He indicated that the GRD’s General Fund was very lean.   Monies that had been designated for capital improvements were now going to maintenance.  The GRD’s main source of funding was a one mil operating levy.  The GRD created a fund for the donations to the Wildwood Project.

Councilmember Finkelman asked if the GRD had any provisions for a capital fund.  Mr. Lodge advised that there were no provisions currently.

Planning Commission – (       )

No report.    Councilmember O’Keefe read in the minutes that the Planning Commission asked if they should establish guidelines for roof colors and if metal roofs were permitted in the Architectural Review Overlay District.  Law Director King advised that the Village did not regulate color. 

Granville Arts Commission (O’Keefe)

No report.

Open Space Committee (Finkelman)

No report.

Tree & Landscape Commission – (Lerner)

Councilmember Lerner reported that the Commission had moved their September monthly meeting from the second Tuesday to the third Tuesday.  Mayor Hartfield asked if the Commission could review the condition of the downtown trees.  She wondered if the Village should invest in some alternative materials or solutions to improve the health of our street trees.  Manager Pyles responded that the Planner was meeting with a Denison student who would be researching alternative options for the street trees

Union Cemetery – (McGowan)

No report.

OTHER COUNCIL MATTERS

Mayor Hartfield acknowledged that Council received a copy of the proposed 2018 Budget.

Manager Pyles provided Council with a status report on the plans to upgrade the water treatment plant and how the investment process would be timed.  Staff was looking at alternative methods to lime lagoons including lime presses and a new centrifuge process.   During a recent OEPA inspection, recommendations were made that the Village’s water tanks needed to be painted.  The Village was looking at a glass lining process to preclude during painting.

Councilmember Lerner asked about the status of the K9 unit fundraiser.  Chief Caskey advised that the collection process had resulted in the collection of $23,000.  Additional donations from Rotary and the American Legion might be forthcoming.  Councilmember Lerner asked that any balance ($6,000 to $7,000) be covered by the Village.  Manager Pyles indicated that those funds could be added to the upcoming budget.  Mayor Hartfield expressed Council’s appreciation for the outpouring of generosity from the community.

Councilmember Johnson asked if there was an update on the new service building and decision made about sharing services. He also asked if there was a possibility of value engineering of the buildings on the draft plan.  Manager Pyles responded no estimates were available as yet.  Regarding sharing services, Manager Pyles met with Trustee Bennet to discuss joint services.  It was anticipated that the salt barn could be relocated on the hill as a larger, joint location.  A fuel center would also be a likely shared usage with a system to electronically track usage.  Regarding value engineering, Manager Pyles indicated that the Village a few of the buildings could be built at a future date.  Additionally, the Village could self-build the bins onsite.

OTHER STAFF MATTERS

There were no Other Staff Matters.

ADJOURNMENT (9:07pm)

Councilmember Finkelman made a motion to adjourn.  Second by Councilmember Johnson.  Motion carried.

Council Minutes August 16, 2017

VILLAGE OF GRANVILLE

COUNCIL MINUTES

August 16, 2017

 

CALL TO ORDER (by Vice Mayor Montgomery at 7:36pm)

PLEDGE OF ALLEGIANCE

ROLL CALL

Those responding to the roll call were Councilmembers Finkelman, Johnson, Lerner, McGowan, O’Keefe, Vice Mayor Montgomery, Manager Pyles and Law Director King.

Councilmember McGowan moved to excuse Mayor Hartfield as she would be late.  Second by Councilmember O’Keefe.  Motion passed.

The minutes reflect that Mayor Hartfield arrived at 8:35pm.

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the August 16, 2017 agenda.  Second by Councilmember Finkelman.  Motion passed.

CITIZENS COMMENTS (7:38pm)
As no one appeared to speak, Vice Mayor Montgomery closed Citizen Comments at 7:38pm.

PRESENTATION

Habitat for Humanity Property Maintenance

E. J. Thomas, CEO of Habitat for Humanity Mid-Ohio, advised Council the Licking County and Granville were part of his geographic service area.  Habitat was no longer just focusing on stick-built homes, but helped to revitalize neighborhoods.  He described a program called “Rock the Block.”  Rock the Block provided a path for homeowners, organizations, volunteers and Habitat to come together to assist low-income residents with needed repair, maintenance, weatherization, safety, accessibility, and beautification of homes.  Not only did Habitat repair one individual home, they contact residents on the entire block and help make some repairs on their homes to hopefully negate any ill feelings and lift everyone on the block.  Habitat repaired forty-five homes in the Mid-Ohio region to date raising over six million dollars.  Repairs costs could range from $2,500 to $25,000.  Each homeowner was required to help with the project both physically and financially, based on ability to pay.  Repairs such as installation, roof repairs and window replacement were common.  Habitat would access each individuals need and the scope of work of the project.  He would be happy to work with anyone in Granville to provide Habitat services.

Wildwood Park Playground Rebuild Presentation – Andy Wildman, Ben Yeater, Lesa Miller and Matt Miller

The Granville Recreation District completed an assessment of the twenty-five year old, wooden playground at Wildwood Park and determined that the structure had reached the end of its useful life.  It no longer meets current safety requirements, ADA accessibility standards and the equipment was wearing out.  The GRD was proposing removing the existing playground and reconstructing a new generation playground that would have lower maintenance costs and increase engagement.  The new playground would be designed by Leathers & Associates, the original playground designer.  The anticipated budget for the project was $438,000.   The playground committee would be seeking donations from various groups, auctioning the existing equipment, seeking individual commitments and other fundraising efforts.  This project was anticipated to be a Kiwanis Legacy Project with a donation of $100,000.  The GRD requested a $75,000 cash donation from the Village and a $25,000 in-kind donation to fix the existing storm water drainage issue.  The GRD hoped that Council would be willing to participate in this community effort.

Councilmember O’Keefe asked if the Committee would be requesting assistance from the Township.  Director Wildman indicated that the Committee would likely approach them for assistance with Raccoon Valley Park.

Vice Mayor Montgomery commented that there may be constraints on funding parks and recreation in 2017.  He asked Manager Pyles about the possibility in 2018.  Manager Pyles indicated that funding might be available in 2018.

Councilmember Lerner asked how funds were raised for the playground in 1992 and how much needed to be raised this time.  Lesa Miller advised that her group raise $75,000 to $80,000 from the community, but there were thousands of dollars of in-kind, material donations over the course of one year.   It was anticipated that $150,000 to $175,000 in cash donations would need to be raised.

Councilmember Johnson commented that Council was working on the 2018 budget, so now was the time to request funding should the Village decide to make a donation.

Councilmember Finkelman asked how Council would move forward with this request.  Manager Pyles stated that should Council decide to appropriate funds for this project, it could be included as part of the budget discussion of future large expenditures.

PUBLIC HEARING

Ordinance No. 10-2017, An Ordinance  to Rescind Chapter 707 of the Codified Ordinances of the Village of Granville, Ohio and Adopt a New Chapter 707 Pertaining to Peddlers and Solicitors

As no one appeared to speak, Vice Mayor Montgomery closed Citizen Comments at 8:18pm.

OLD BUSINESS

Ordinance No. 10-2017, An Ordinance  to Rescind Chapter 707 of the Codified Ordinances of the Village of Granville, Ohio and Adopt a New Chapter 707 Pertaining to Peddlers and Solicitors was introduced and moved for approval by Vice Mayor Montgomery.   Second by Councilmember Finkelman.

Discussion:

Law Director King advised Council of a 6th Circuit Court decision, which ruled against a municipality whose solicitation code was similar to the Village’s, demonstrated why Council needed to amend the existing Peddlers and Solicitors section of the code.  The ordinance, currently under consideration, followed the guidelines set forth in that decision.  Law Director King stated that he was just trying to prevent the Village from any potential litigation.  He indicated that this Ordinance was changed to include a listing of all solicitors from any given company, per Council’s request from an earlier discussion. 

Vice Mayor Montgomery commented that the legislation was suitable as it strictly regulated solicitation and was completely transparent.

Councilmember McGowan asked who residents could contact to report violations.  Law Director King advised that residents could still contact the police department.  Staff would still need to develop a permit and provide resident education.  The permit process should prohibit fraud.

Councilmember O’Keefe expressed concerns about this legislation opening seniors up to solicitation fraud.  She also asked if this legislation dealt with handbills or political canvassing.   Law Director King stated that everyone could place a No Solicitation sign outside their door.  Staff had discussed the Village purchasing signs that residents could purchase for a nominal fee.  Law Director King advised that this legislation would not apply to political canvassing and all handbills still had to be securely affixed or placed and could not result in litter.

Councilmember Finkelman asked why the 9:00pm time was selected.  Law Director King stated the 9:00pm had been upheld by the courts.  Mayor Hartfield was uncomfortable with 9:00pm and wanted the latest time that a solicitor could come to a house to be 8:00pm.  Law Director King stated that the courts may not uphold that time.  Business had to have time to solicit after people were generally home from work.  The 8 o’clock hour might be too restrictive.  Mayor Hartfield then suggested 8:30pm. 

Council discussed concerns about Section 707.05 Permit Fee and Exemptions.  Vice Mayor Montgomery moved to remove Section 707.05 (b).  Second by Councilmember O’Keefe.  Council was unsure of why these specific vendors would be exhibit from paying a fee and left it would be more equitable if all commercial vendors were required to pay a permit fee.

Vice Mayor Montgomery called for a roll call vote to amend Ordinance No. 10-2017:  Finkelman (yes); Johnson (yes); Lerner (yes); McGowan (yes); O’Keefe (yes); Vice Montgomery (yes); Mayor Hartfield (yes).  Motion passed 7-0.  Ordinance No. 10-2017 was amended to remove Section 707.05 (b).

Councilmember Finkelman asked if there were prohibitions on charitable groups soliciting in the Village.

Councilmember Lerner questioned the language in Section 707.03 (b) (2) regarding organizations being able to solicit funds for charitable purposes from their members only.  That language seemed a little different.  She wondered if it was supposed to be soliciting for just to their members or solicitation by their members.   Councilmember Lerner hoped that 501 (3) (c0 organizations be exempt from the permitting process.

Councilmember Lerner moved to remove Section 707.03 (b) (2) from the Ordinance.  Second by Councilmember McGowan.

Law Director King advised that this section was part of another municipal code and the language may have just been copied incorrectly.  He would check and advise Council.

Councilmember Lerner withdrew her motion.

Councilmember O’Keefe suggested that in Section 707.06 (f) the language should read that a photo of the applicant shall be required, rather than may.

Council expressed concerned that allowing commercial solicitation would open the Village residents to scammers and people with nefarious intentions.  Councilmember Johnson commented that individuals who intend to scam will not ask for a permit. 

Law Director King advised Council that he would review Council’s suggestions and further research case law to revise the Ordinance.  He reminded Council that the Village current code was not in compliance and, in the event of litigation, the Village would not prevail.

Council discussed allowing the Law Director to review and revise the legislation, reopening the Public Hearing and tabling the legislation until the next Council meeting on September 6, 2017.

Councilmember McGowan moved to reopen the Public Hearing for the September 6, 2017 Council meeting.  Second by Councilmember O’Keefe.  Motion carried.

Councilmember McGowan moved to table Ordinance 10-2017 until the September 6, 2017 Council meeting.  Second by Councilmember Johnson.  Motion carried.

NEW BUSINESS

Resolution No. 2017-41, A Resolution Authorizing the Village Manager to Prepare and Submit an Application to Participate in the Ohio Public Works Commission State Capital Improvement Programs and to Execute Contracts as Required was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember Lerner. 

Discussion:

Manager Pyles advised that he would contract with former Planner Alison Terry and work with Bird & Bull to complete the application.  He stated that even if the Village were approved for the project, the Village was not obligated to accept the grant.

Mayor Hartfield called for a vote to approve Resolution No. 2017-41.  Motion carried.  Resolution No. 2017-41 was adopted.

Resolution No. 2017-42, A Resolution of Appreciation to Rob Montgomery for Service on Village Council and Service to the People of the Village of Granville was introduced and moved for approval by Councilmember Lerner.  Second by Councilmember O’Keefe. 

Discussion:

Mayor Hartfield read Vice Mayor’s Montgomery’s resolution.  She added that Vice Mayor Montgomery was a great asset to Council with his caring and thoughtful approach to issues.  It had been a privilege to work with him on Council and in Mayor’s Court.  Council affirmed Mayor Hartfield’s comments and added that his fiscal insights were also always appreciated.

Law Director King added that Vice Mayor Montgomery did a great job in Mayor’s Court making sure that defendants felt they were being heard and were comfortable in an uncomfortable setting.

Vice Mayor Montgomery stated that it had been his pleasure to serve the Village.  He will miss everyone.  Granville would always hold a special place in his heart.

Mayor Hartfield called for a vote to approve Resolution No. 2017-42.  Motion carried.  Resolution No. 2017-42 was adopted.

REVIEW OF MINUTES

Regularly Scheduled Meeting of August 2, 2017

Councilmember Johnson made a motion to approve the August 2, 2017 minutes.  Second by Councilmember McGowan.   Motion carried.

MAYOR'S REPORT – July

The Mayor's report for the month of July was presented for review.

Councilmember McGowan moved to accept the July Mayor’s Report. Second by Councilmember O’Keefe.  Motion carried.

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes.

MANAGER'S REPORT – July

The Manager's Report for the month of July was presented for review. 

Councilmember McGowan moved to accept the July Manager’s Report.  Second by Councilmember Finkelman.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes.

COMMITTEE REPORTS  

Granville Community Foundation – (Lerner)

Councilmember Lerner reported that the Foundation’s retreat focused on creating a mission statement.  They also worked on how to allocate future funding.

Granville Recreation District – (Johnson)

No report.

Planning Commission – (Montgomery)

Vice Mayor Montgomery reported that the Planning Commission approved an application to renovate barn into a garage on East College Street.  Another application on East College Street approved the removal and reinstallation of front porch steps that would require a right-of-way permit from Village Council.

Granville Arts Commission (O’Keefe)

Councilmember O’Keefe reported that the Arts Commission approved two grants for the Bluesfest and the Chamber’s Art Walk.  The Chamber’s Arts Walk was expanding and now being advertised in Columbus and Newark.  An RFP was also written to hire an arts consultant to help develop a plan for art development in the Village. 

Open Space Committee (Finkelman)

Councilmember Finkelman reported that a 160 acre township parcel was in the process of being scored for a conservation easement.

Tree & Landscape Commission – (Lerner)

Councilmember Lerner reported that the Commission was looking at the trees in the downtown area as many of them need to be replaced.  The Commission was looking at a long term solution on how to best address the many hazards the downtown trees face.

Union Cemetery – (McGowan)

No report.

OTHER COUNCIL MATTERS

There were no Other Council Matters.

OTHER STAFF MATTERS

There were no Other Staff Matters.

ADJOURNMENT (9:14pm)

Councilmember McGowan made a motion to adjourn.  Second by Councilmember Johnson.  Motion carried.

           

Council Minutes August 2, 2017

VILLAGE OF GRANVILLE

COUNCIL MINUTES

August 2, 2017

CALL TO ORDER (by Mayor Hartfield at 7:31pm)

PLEDGE OF ALLEGIANCE

ROLL CALL

Those responding to the roll call were Councilmembers Johnson, Lerner, McGowan, Vice Mayor Montgomery, Mayor Hartfield, Manager Pyles and Law Director King.

Councilmember McGowan moved to excuse Councilmembers Finkelman and O’Keefe from the meeting.  Second by Councilmember Lerner.  Motion passed.          

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the August 2, 2017 agenda.  Second by Councilmember Lerner.  Motion passed.

CITIZENS COMMENTS (7:33pm)

Dennis Cauchon, 327 East Broadway, asked Council to make pedestrian, safety improvements a priority.  Council had never spent much on pedestrian safety, but spent $500K on roadways.  The Village needed to view pedestrian safety and improvements as an ordinary, annual function.  Pedestrian and cycling should be part of an active transportation system.  The Village failed to complete few of the recommended improvements from the 1994 Pathway Plan or the Pathway Advisory Committee.  Bird & Bull completed a 5-year plan.  That type of planning, according to Village Code, was the responsibility of the Planning Commission.  Mr. Cauchon advised Council that they should give those projects to the Planning Commission.  The proposal provided Council this evening was close to nothing including only the installation of countdown timers and repairs to the Erinwood sidewalks.  He suggested that the Village take $2 million of the $8 million surplus and spend on pedestrian safety over the next five years – do projects.  Mr. Cauchon also suggested that the Village hire an active transportation specialist, although there were none in Ohio.  Mr. Cauchon requested that Council commit some money to pedestrian safety in lieu of the cyclist and pedestrian killed on Granville roadways.

Mayor Hartfield advised Mr. Cauchon that she disagreed with the accuracy of a number of his comments.

Andy Wildman, Executive Director of the Granville Recreation District, provided Council with an update on GRD activities.  A new law, Lindsay’s Law, was not in effect in Ohio.  The purpose of the law was to protect children and safe-guard against cardiac arrest.   The GRD was working to incorporate the law requirements into the GRD programming.  The bill would have a drastic impact on GRD procedures.  The Wildwood Park renovation was moving forward by securing lead sponsors.  The organizers were working to select a safety surface, looking at engineered mulch versus a pour and play surface.  The initial playground construction cost was estimated at $280,000.  The GRD was working to offer a second season of Go Soccer, a youth sports program for children with special needs.  The GRD hoped to offer additional programs moving forward.

Dan Long, 86 Fairview Drive, asked if the Village had appointed anyone to the Township’s Blue Ribbon panel for the proposed fire department move.

Mayor Hartfield advised that the Village was not asked to participate on the panel, as yet, but would provide someone when asked.  She expected the panel to include five to seven members and review all of the materials related to the fire department from A to Z.

As no one else appeared to speak, Mayor Hartfield closed Citizen Comments at 7:49pm.

PRESENTATION

Manager Pyles presented the Pedestrian Safety Plan that was based on Council prioritization of pedestrian and traffic concerns throughout the Village.  The plan was designed to fill in missing gaps in pathways/sidewalks, improve crossings, add new crossings and new pathways/sidewalks.  The draft suggested spending $900,000 over the next five years.    He asked that Council review the plan and discuss at the next Council meeting.  The plan would also be reviewed by the Lights, Streets/Sidewalks, and Utilities Committee.  Council would also offer and encourage an opportunity for public comment during the next Council meeting.

OLD BUSINESS

There was no Old Business.

NEW BUSINESS

Resolution No. 2017-38, A Resolution to Appoint Members to the Cherry Valley Road Task Force was introduced and moved for approval by Councilmember Johnson.  Second by Councilmember McGowan.

Discussion:

Vice Mayor Montgomery requested that his name be removed from the task force as he had taken a new position in North Carolina and would be moving and resigning from Council.  He indicated that his new job would begin at the end of August. 

Mayor Hartfield indicated that this announcement was difficult to take in.  Council expressed their appreciation for Vice Mayor Montgomery’s service.  He would be missed and need not be in a hurry to move.

Councilmember McGowan moved to amend Resolution No. 2017-38 to remove Rob Montgomery’s name from the task force.  Second by Councilmember Johnson. 

Mayor Hartfield called for a vote to approve the amendment to Resolution No. 2017-38.  Motion carried.  Resolution No. 2017-38 was amended.

Mayor Hartfield called for a vote to approve Resolution No. 2017-38 as amended.  Motion carried.  Resolution No. 2017-38 was adopted.

Resolution No. 2017-39, A Resolution to Permit the Demolition of a One-Story, Single-Family Home at 444 West Maple Street was introduced and moved for approval by Councilmember Johnson.  Second by Councilmember McGowan.

No discussion.

Mayor Hartfield called for a vote to approve Resolution No. 2017-39.  Motion carried.  Resolution No. 2017-39 was adopted.

Resolution No. 2017-40, A Resolution to Appoint a Member to the Board of Trustees for the Granville Recreation District was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember Johnson.

No discussion.

Mayor Hartfield called for a vote to approve Resolution No. 2017-40.  Motion carried.  Resolution No. 2017-40 was adopted.

REVIEW OF MINUTES

Regularly Scheduled Meeting of July 19, 2017

Councilmember McGowan made a motion to approve the July 19, 2017 minutes as amended.  Second by Councilmember Lerner.   Motion carried.

COMMITTEE REPORTS  

Granville Community Foundation – (Lerner)

Councilmember Lerner reported that the Foundation would be holding its annual retreat on August 12, 2017.

Granville Recreation District – (Johnson)

Councilmember Johnson asked that Council consider whether the Village should make a financial contribution to the rebuilding of the Wildwood Park playground.

Planning Commission – (Montgomery)

Vice Mayor Montgomery reported that the Granville Christian Academy requested of the Granville Township Planning Commission the installation of modular on property recently purchased in the Township next to their existing property.  These modular units would house an additional 200 to 300 students which, in turn, could cause substantially increased traffic in and out of Spring Hills Baptist parking lot in the morning and evening hours.  The Village should be aware of this request and determine if these changes would require approval by the Village for any changes to the original development plan.  Councilmember McGowan the status of the original modular unit approved by Council.  Councilmember Johnson commented that the Village extended the use of the modular as the school indicated they were in the process of fundraising for a new building addition.   Mayor Hartfield stated that the new task force just appointed would be tasked with looking at future traffic burdens and development concerns in that area.  The goal was to identify possible development ideas or solutions that would maintain the residential feel of that roadway.  Law Director King advised that he was looking at the possible ways the Village could address the new request for additional modular units.  Mayor Hartfield asked if the units would need water and sewer.  Manager Pyles replied that the school was intending to provide water bottles and the children would walk into the main building for restroom services.

Granville Arts Commission (O’Keefe)

No report.

Open Space Committee (Finkelman)

No report.

Tree & Landscape Commission – (Lerner)

No report.

Union Cemetery – (McGowan)

No report.

OTHER COUNCIL MATTERS

There were no Other Council Matters.

OTHER STAFF MATTERS

Manager Pyles provided Council with a memo updating the status on the possible move of the service department building and how staff intended to move forward.  This move would be a good opportunity for future collaborations.

ADJOURNMENT (8:18pm)

Councilmember McGowan made a motion to adjourn.  Second by Councilmember Johnson.  Motion carried.

           

Council Minutes July 19, 2017

VILLAGE OF GRANVILLE

COUNCIL MINUTES

July 19, 2017

 

CALL TO ORDER (by Mayor Hartfield at 7:30pm)

PLEDGE OF ALLEGIANCE

ROLL CALL

Those responding to the roll call were Councilmembers Finkelman, Johnson, McGowan, O’Keefe, Vice Mayor Montgomery, Mayor Hartfield, Manager Pyles and Law Director King.

Councilmember McGowan moved to excuse Councilmember Lerner from the July 19, 2017.  Second by Councilmember Johnson.  Motion passed.

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the July 19, 2017 agenda.  Second by Councilmember Johnson.  Motion passed.

CITIZENS COMMENTS (7:32pm)

Kevin Bennett, 172 Mill Race Road, advised Council that it is the Township’s decision to move the fire station to South Main Street.  The decision was based on research completed over the past 12 years.  As a lease needs to be executed for the South Main Street property, the issue has been brought to Council.  He believed that it would be in the best interest of Granville Township to move the fire station to the South Main Street location.

Jeff Hussey, 5420 Lancaster Road, shared that he did not believe that studies concerning the moving of the fire station were shared correctly.  In reality and considering all aspects, he believed that the total cost of the move would be between $4 ½ and 5 ½ million dollars.  He wanted to promote dialogue, as he believed the community needed all the information, rather than just one-sided information.

Dan Van Ness, 3923 Morse Road, shared that he believed that the issue of moving the Granville Township Fire Department needed to move forward and plans regarding the service center needed to be made.

Melanie Schott, 660 West Broadway, agreed with Jeff Hussey, that an exact estimate of the cost of the project needed to be more fleshed out.
As no one else appeared to speak, Mayor Hartfield closed Citizen Comments at 7:40pm.

PUBLIC HEARING

Ordinance No. 09-2017, An Ordinance Adopting Permanent Zoning (Suburban Residential District – A) for 1174 Newark-Granville Road

As no one appeared to speak, Mayor Hartfield closed Citizen Comments at 7:41pm.

OLD BUSINESS

Ordinance No. 09-2017, An Ordinance Adopting Permanent Zoning (Suburban Residential District – A) for 1174 Newark-Granville Road was introduced and moved for approval by Councilmember O’Keefe.   Second by Councilmember Finkelman.

Discussion:

Vice Mayor Montgomery explained the differences between zoning districts SRD-A and SRD-B and advised Council that the zoning of 1174 Newark-Granville Road as SRD-A made sense.

Mayor Hartfield called for a roll call vote to approve Ordinance No. 09-2017:  Finkelman (yes); Johnson (yes); McGowan (yes); O’Keefe (yes); Vice Montgomery (yes); Mayor Hartfield (yes).  Motion passed 6-0.  Ordinance No. 09-2017 was approved.

NEW BUSINESS

Resolution No. 2017-37, A Resolution to Fill a Vacancy on the Granville Arts Commission was introduced and moved for approval by Councilmember Finkelman.  Second by Councilmember Johnson. 

No discussion.

Mayor Hartfield called for a vote to approve Resolution No. 2017-37.  Motion carried.  Resolution No. 2017-37 was adopted.

Ordinance No. 10-2017, An Ordinance to Rescind Chapter 707 of the Codified Ordinances of the Village of Granville, Ohio and Adopt a New Chapter 707 Pertaining to Peddlers and Solicitors was introduced and a public hearing set for August 2, 2017 by Councilmember McGowan.  Second by Vice Mayor Montgomery. 

Mayor Hartfield scheduled a public hearing for Ordinance No. 10-2017 for August 2, 2017.

Discussion:

Mayor Hartfield shared details about instances at two specific addresses where two men were supposedly trying to sell magazines, but proceeded to ask personal questions.  She added that she was horrified that a similar situation might occur elsewhere.  Mayor Hartfield stated these incidents were more like the houses were being cased.  Mayor Hartfield stated that she would vote against the ordinance. 

Law Director King advised Council to approve the ordinance, citing an example of what could happen if there was a complete ban on solicitors.  He was trying to balance a complete ban with the safety of the community and does not result in litigation. 

Vice Mayor Montgomery asked if there was a method for residents not to be bothered by solicitors, similar to handling telemarketers.  He also asked if residents could opt out of being visited by solicitors.  Vice Mayor Montgomery believed there was a line between commercial speech and privacy. Vice Mayor Montgomery interjected that he believed activists looking for donations were more pervasive than commercial solicitors.  He added that he would agree with exemptions for solicitors requesting donations and political solicitors.  Law Director King stated that there was a right to privacy, but there was also a right to commercial free speech.  A resident may put a no solicitation sign on their property.  Law Director King was working on a do not solicit list for solicitors, that could be part of the legislation

Councilmember O’Keefe commented that property owners have rights including that no one could enter their property. She asked if solicitors would be required to have a permit. Councilmember O’Keefe asked if the vote could be postponed as both she and Councilmember Finkelman would not be in attendance on August 2nd for the public hearing.   Law Director King agreed that property owners had rights, but added that the two rights were in competition with each other.  He added that he was trying to balance each right.  Council would receive a memo explaining that balance. 

Regarding permitting solicitors, Law Director King stated that a permit could be required and there could be several offenses that would disqualify the solicitor from obtaining a permit.

Councilmember Finkelman asked what a resident, upon being asked inappropriate questions, was allowed to do.  He followed up by asking if a resident could ask to see a solicitor’s permit and, if a permit was not produced, could call the police. He felt there should be an educational process for the community.   Law Director King replied that such an action would be acceptable with the approval of the proposed permit. 

Mayor Hartfield asked Law Director King if the public hearing could be moved to August 16, 2017.  Law Director King replied in the affirmative. 

Councilmember O’Keefe asked how applicants would be scrutinized and what the time frame would be for processing a request.  Law Director King stated that the legislation would request the maximum information allowed such as photo identification and background checks.  The application process could take ten business days.  Law Director King did not want to make the time too long with unnecessary delays.  He added that, if a resident had a no solicitation sign and it was ignored, the resident could contact the police department.  The solicitor’s permit could be revoked if signs were ignored. 

Councilmember Finkelman made a motion to move the date for the Public Hearing for Ordinance No. 10-2017 to from August 2, 2017 to August 16, 2017.  Second by Councilmember McGowan.  Motion carried.

REVIEW OF MINUTES

Regularly Scheduled Meeting of June 21, 2017

Councilmember Finkelman made a motion to approve the June 21, 2017 minutes.  Second by Councilmember McGowan.   Motion carried.

MAYOR'S REPORT – June

The Mayor's report for the month of June was presented for review.

Councilmember McGowan moved to accept the June Mayor’s Report. Second by Councilmember Finkelman.  Motion carried.

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes.

MANAGER'S REPORT – June

The Manager's Report for the month of June was presented for review. 

Councilmember O’Keefe asked about the progress of Steamroller Bagel and their sidewalk sign.  Law Director King responded that Steamroller Bagel would appear at the July 24, 2017 Planning Commission meeting.

Councilmember McGowan moved to accept the June Manager’s Report.  Second by Councilmember Johnson.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes.

COMMITTEE REPORTS  

Granville Community Foundation – (Lerner)

No report.

Granville Recreation District – (Johnson)

Councilmember Johnson asked if the vacancy on the Granville Recreation District had been publicized.  Village Manager Pyles responded in the affirmative.

Planning Commission – (Montgomery)

Vice Mayor Montgomery reported that the Planning Commission approved the installation of a slate roof and roof-mounted, air-conditioning units for Day Y Noche as well as a sidewalk sign for Uberburger, which exceeded the allowable signage space and required a variance.  He added that the property has café seating with two sidewalk signs.  The Planning Commission could not approve the sidewalk sign variance request.  He added that the Planning Commission considered a previous variance granted for the Soup Loft in 2008.  The Commission determined that Uberburger would need a separate variance due to the square footage issue.  Vice Mayor Montgomery also added that, considering the public’s right-of-way, he believed Council should look at how much sidewalk space was being utilized for sidewalk signs.  He suggested that a business not be allowed to have café seating as well as a sidewalk sign.

Councilmember Finkelman stated that café seating is for a limited time and Uberburger is a very small business that is out of the way.  He wondered if Council should be more lenient for small businesses rather than strict and unsupportive. 

Councilmember McGowan asked if two businesses could use one sign.  Law Director King responded that the Planning Commission had conversations about that issue.

Mayor Hartfield asked how many variance requests had been denied in the past few years.  Law Director King said that the number could probably be counted on one hand.

Councilmember O’Keefe asked how many sign variances had Uberburger requested.  Vice Mayor Montgomery stated that Uberburger received a variance for sign color, a second variance for a sidewalk sign, and a sign based on square footage.  Law Director King stated that the Planning Commission’s recommendation to BZBA was to not grant the current variance request. 

Mayor Hartfield asked if staff recommended that the sidewalk sign request be denied.  Law Director King responded that he was not at that meeting, but added that it probably should not have been granted.  He recommended Council needed to revise the zoning provisions and balance sidewalk signs against the walkability of pedestrians.

Granville Arts Commission (O’Keefe)

Councilmember O’Keefe reported that the Arts Commission had two grant requests - one for Columbus Crossing Borders for supplies and one from a Denison University artist to go to France.  Both applications were denied.

Open Space Committee (Finkelman)

Councilmember Finkelman reported that there would be a meeting during the next two weeks.

Tree & Landscape Commission – (Lerner)

No report.

Union Cemetery – (McGowan)

No report.

OTHER COUNCIL MATTERS

Councilmember McGowan asked if the public could vote on the fire station issue similar to the purchase of the Bryn Du Mansion.  He also asked if there could be an advisory election.  Law Director King said that the Ohio Supreme Court does allow advisory elections by Townships on the ballot, only municipalities may submit an advisory election.  He added that the disposition of public property must be done by ordinance, which would allow for a referendum.  The Village would need to submit an ordinance (possibly a single ordinance) for the lease of the service department and the disposal of the existing fire department. 

Councilmember McGowan advised that, if it a decision was made to build a new fire station, the Village would probably need to pass a bond issue.  Councilmember Finkelman advised that many discussions needed to take place prior to proposing a bond issue.  Law Director King commented that, if local businesses suffer financial loss due to construction or road closures, those businesses would not be compensated. 

Mayor Hartfield commented that Council needed to carry on with the democratic process and as there was a reason for the process. 

Councilmember Finkelman stated that the fire station issue was not an either/or situation.  It also was not a Village decision, but rather a Township decision. 

Councilmember Johnson felt that Council needed to advise the public how Village Council would move forward.  Councilmember Johnson asked Manager Pyles if he would outline what has been done to date, to verify.  He requested that an outline be completed within 30-45 days. 

Mayor Hartfield asked where the Service Department would be located.  She would like input from the service department staff. 

Councilmember O’Keefe asked what the timeline was for an ordinance.  Law Director King stated that information was still needed regarding costs, funding and the impact on the Service Department.  Manager Pyles added that the Service Department staff was asked about design plans for a new building. 

OTHER STAFF MATTERS

Police Chief Caskey introduced a K-9 proposal, which he believed would be a useful tool for the department.  He stated that it would probably require donations from public groups.  (The costs as well as additional information were outlined on a handout included in Council’s packet.) 

Councilmember O’Keefe asked Chief Caskey who had been asked for funds.  Chief Caskey answered that he requested funding from the Chamber of Commerce and Kiwanis. 

Mayor Hartfield asked where the dogs would go at night.  Chief Caskey said that dogs would go home with their respective officers at night - Officer Kara Butts and Officer John Daley.  He added that the costs would not be extraordinary. 

Mayor Hartfield said that she thought it was a fine idea.  Chief Caskey added that he would sleep better with Officer Butts having a partner, especially with her nighttime stops.  He also explained that each dog would be used for one shift per day.  The service life of a dog was about five years.  At the end of a dog’s service life, the officer handling the dog would have the option to purchase the dog. 

EXECUTIVE SESSION

Councilmember Johnson moved to enter into Executive Session, pursuant to

ORC §121.22(G)(2)  – “to consider the purchase of property for public purposes” and ORC §121.22(G)(1) – “to consider the discipline of a public employee.”    Second by Councilmember O’Keefe.

Mayor Hartfield called for a roll call vote: Johnson – yes; McGowan – yes; O’Keefe – yes; Finkelman – yes; Montgomery – yes; Hartfield – yes. Motion carried 6-0. Time in:  8:44pm. 

Councilmember McGowan moved to return to regular session.  Second by Councilmember Johnson.

Mayor Hartfield called for a roll call vote: McGowan – yes; O’Keefe – yes; Finkelman – yes; Johnson – yes; Montgomery – yes; Hartfield – yes. Motion carried 6-0. Time in:  9:26pm.

Council returned to regular session.

ADJOURNMENT (9:27pm)

Councilmember McGowan made a motion to adjourn.  Second by Councilmember Finkelman.  Motion carried

Council Minutes June 21, 2017

 

VILLAGE OF GRANVILLE

COUNCIL MINUTES

June 21, 2017

 

CALL TO ORDER (by Mayor Hartfield at 7:31pm)

PLEDGE OF ALLEGIANCE

ROLL CALL

Those responding to the roll call were Councilmembers Lerner, McGowan, O’Keefe, Vice Mayor Montgomery, Mayor Hartfield, Manager Pyles and Law Director King.

Councilmember Lerner moved to excuse Councilmembers Finkelman and Johnson from the meeting.  Second by Councilmember McGowan.  Motion passed.           

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the June 21, 2017 agenda.  Second by Vice Mayor Montgomery.  Motion passed.

CITIZENS COMMENTS (7:32pm)

Dan Hect, 2057 River Road, advised Council that the Denison Eisner arts project would be installing a 130’ tower crane to be used as part of the construction project.  Denison notified adjoining neighbors.  Councilmember McGowan asked if West College Street and the north side of the West Broadway sidewalk would be reopened during the July 4th celebration.  Clerk Prasher responded in the affirmative.

Bill Wilken, 474 Glyn Tawel Drive, thanked Council for restoring the pond in the Bryn Du subdivision on the back portion of Glyn Tawel Drive.   The pond now looked beautiful.  The residents appreciated the effort.

As no one appeared to speak, Mayor Hartfield closed Citizen Comments at 7:35pm.

PRESENTATION

New part-time police officer Tristen Martin was sworn in by Mayor Hartfield.  Chief Caskey recognized Officer Martin’s wife Tiffany and other family in attendance.  Office Martin was also an officer with the Denison University security force.  Officer Martin would be the third connection between the Village and Denison.  The GPD currently had two Denison graduates on the force.  Officer Martin was a 2006 graduate of Newark High School.  He joined the army after graduation for four years and served with distinction.  Chief Caskey listed the many medals and badges earned by Officer Martin during his army service.  Office Martin was also a graduate of the COTC police academy.

Councilmember Lerner introduced Nicholas Maxwell, who was an upcoming senior at Granville High School.  Mr. Maxwell was interested in local government and wanted to speak to Council about reducing the voting age. 

Mr. Maxwell gave a presentation to Village Council requesting that the Village reduce the voting age from eighteen to sixteen or seventeen years of age.  He indicated that he was very interested in local government and youth in government.  He organized a youth in government organization at the Granville High School this past school year.  He also was elected Governor while at Buckeye Boys State.  He worked throughout the 2016 campaign working phone banks and canvasing.  He advised Council of a national movement to reduce the voting age citing that the earlier youth became involved in politics, the more likely a culture of civic involvement occurred and it made for a more engaged, lifetime voter.  He hoped Council would consider this initiative. 

Vice Mayor Montgomery asked how many of his peers would vote if the voting age was reduced and how many states had passed similar legislation. Mr. Maxwell indicated that from his perspective, his peers were excited about the prospect of participating in the political process.  Data from states and cities, where the voting age was reduced, indicated a 40% increase in voter turn-out.  Studies showed that it also helped develop a lifelong culture of voting.  There were two cities in Maryland, which had passed such initiatives.  A similar issue was narrowly defeated in San Francisco.

Councilmember O’Keefe asked about the next step.  Mr. Maxwell indicated that he had spoken with the Licking County Board of Elections.  They indicated that the Village could enact a law reducing the voting age that would allow sixteen and/or seventeen year olds the right to vote on only Village issues and candidates.  Law Director King affirmed Mr. Maxwell’s statement.  The Village would need to pass an ordinance to amend the charter and place the charter amendment on the ballot.  The Village could also be charged administrative costs if the Board of Elections had to produce special ballots.  

PUBLIC HEARING(7:32pm)

Ordinance No. 08-2017, An Ordinance to Amend Ordinance No. 09-2016 Providing for Adjustments of the Annual Budget for the Fiscal Year 2017 and Revising Sums for Operating Expenses

OLD BUSINESS

Ordinance No. 08-2017, An Ordinance to Amend Ordinance No. 09-2016 Providing for Adjustments of the Annual Budget for the Fiscal Year 2017 and Revising Sums for Operating Expenses was introduced and moved for approval by Councilmember McGowan.   Second by Councilmember O’Keefe.

Discussion:

Vice Mayor Montgomery asked if the $75,000 appropriation for sanitary sewer was for the relining of the lines on South Cherry Street. He also asked if the Village had a regular inspection and sanitary sewer line televising program. Manager Pyles affirmed that the $75,000 was used to line the sanitary sewer lines.  The Village had an inspection and clearing program for sanitary lines.  Lines were generally televised when an issue was discovered.

Councilmember O’Keefe asked for an explanation of the $5,000 for debt service.  Finance Director Kraner explained that ODOT was late in submitting bills for a 2014 Newark-Granville Road LPWC project.  These funds were available in 2014, but the budget this year needed to be appropriated to pay these bills.

Mayor Hartfield called for a roll call vote to approve Ordinance No. 08-2017:  Lerner (yes); McGowan (yes); O’Keefe (yes); Vice Montgomery (yes); Mayor Hartfield (yes).  Motion passed 5-0.  Ordinance No. 08-2017 was approved.

NEW BUSINESS

Ordinance No. 09-2017, An Ordinance Adopting Permanent Zoning (Suburban Residential District – A) for 1174 Newark-Granville Road was introduced and a public hearing set for July 19, 2017 by Councilmember O’Keefe.  Second by Councilmember Lerner. 

Mayor Hartfield scheduled a public hearing for Ordinance No. 09-2017 for July 19, 2017.

REVIEW OF MINUTES

Regularly Scheduled Meeting of June 7, 2017

Councilmember McGowan made a motion to approve the June 7, 2017 minutes.  Second by Councilmember O’Keefe.   Motion carried.

MAYOR'S REPORT – May

The Mayor's report for the month of May was presented for review.

Councilmember McGowan moved to accept the May Mayor’s Report. Second by Vice Mayor Montgomery.  Motion carried.

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes.

MANAGER'S REPORT – May

The Manager's Report for the month of May was presented for review. 

Vice Mayor Montgomery asked about the 5K Pelotonia run and if it was the same day as the bike race.  Chief Caskey advised that the 5K would be on July 29th and would include a kids’ bike ride that would receive a police escort.

Councilmember McGowan moved to accept the May Manager’s Report.  Second by Vice Mayor Montgomery.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes.

COMMITTEE REPORTS   

Granville Community Foundation – (Lerner)

Councilmember Lerner reported that the Foundation released a new Facebook page.

Granville Recreation District – (Johnson)

No report.

Planning Commission – (Montgomery)

Vice Mayor Montgomery reported that the Planning Commission recommended to Council that 1174 Newark-Granville Road be assigned Suburban Residential District – A zoning.  There was also a work session for Middleton Assisted Living to discuss their Phase 3 development for twenty-eight two-bedroom garden cottages.

Granville Arts Commission (O’Keefe)

Councilmember O’Keefe reported that the Arts Commission approved a grant for the Kiwanis photo contest.  Anne Townsend, the Denison representative to the GAC, resigned.  The GAC discussed whether the Columbus Crossing Borders art project request met the mission of the Commission.  Law Director King advised that it was well within the law to provide a grant to this project.  The GAC also discussed adding an additional creative arts scholarship.

Open Space Committee (Finkelman)

No report.

Tree & Landscape Commission – (Lerner)

Councilmember Lerner reported that the Tree & Landscape Commission discussed and approved the removal of a large Pin Oak in a treelawn at a South Mulberry Street address.  The Village had taken care of several damage claims over the years as a result of limbs dropping from this tree.

Union Cemetery – (McGowan)

Councilmember McGowan reported that the Old Colony Burying Ground work day was a success.

OTHER COUNCIL MATTERS

Mayor Hartfield suggested that Council appoint a task force to evaluate and develop planning ideas for the Cherry Valley Road and eastern Newark-Granville Road area.  This group would recommend a plan and direction for Council to review and possibly implement.  Councilmember McGowan moved that Council appoint an ad hoc committee of five to seven individuals look at the Cherry Valley Road area and make recommendations for possible changes to the zoning code.  Second by Councilmember Lerner.  Motion passed 

Mayor Hartfield asked Manager Pyles if he was aware of a 50/50 grant available for development of the Columbus Road area.  She was concerned that Southwest Licking Water District could extend water lines further into Granville Township.  Manager Pyles indicated that he was aware of the grant, but it was only for the interconnection of municipal water/sewer systems to allow of redundancy, not for extension of service.

Councilmember Lerner advised that she would not be in attendance for the July 19th Council meeting.

Councilmember McGowan shared that Whit’s owner Chuck Whitman had been advised that a lawsuit could be pending accusing Whit’s of not being ADA compliant.

OTHER STAFF MATTERS

Law Director King advised that he was working to amend the portion of the Village code dealing with commercial solicitation.  He indicated that the Village’s current prohibition of any commercial solicitation was likely not legal.  By our current ban on solicitation, the Village was banning commercial free speech.  Law Director King indicated that he anticipated bringing legislation to amend the code before Council at their next meeting.

Law Director King also advised Council that he had been solicited by the City of Worthington to be their part-time Law Director.  This position, if he decided to pursue the position, would be in addition to serving the Village of Granville.

ADJOURNMENT (8:47pm)

Councilmember McGowan made a motion to adjourn.  Second by Councilmember Johnson.  Motion carried.

Council Minutes June 7, 2017

 VILLAGE OF GRANVILLE

COUNCIL MINUTES

June 7, 2017

 

CALL TO ORDER (by Mayor Hartfield at 7:32pm)

PLEDGE OF ALLEGIANCE

ROLL CALL

Those responding to the roll call were Councilmembers Finkelman, Johnson, Lerner, McGowan, O’Keefe, Vice Mayor Montgomery, Mayor Hartfield, Manager Pyles and Law Director King.        

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the June 7, 2017 agenda.  Second by Councilmember Finkelman.  Motion passed.

CITIZENS COMMENTS (7:33pm)

Candi Moore, 405 East College Street, spoke as Chair of the Bryn Du Commission.  She shared with Council a panoramic photo from the first Concert on the Green at the Bryn Du Mansion.  There was a great turn out.  Ms. Moore also provided a copy of the final Bryn Du Commission Annual Report for 2016.  This report had the final version of the financials and a list outlining two years of capital improvements.  The Bryn Du Commission made a number of capital improvements during the past several years with a $1 per $1 contribution – for every Village dollar the Commission matched a dollar.

Mary Ann Malcuit, 526 West Broadway, suggested that there were traffic issues on East Elm Street and East College Street with parked cars and vehicular travel.  She suggested that Council change East Elm Street to a one-way street heading east and East College Street to a westbound one-way street.  Council needed to think seriously about a solution for this area.  Mrs. Malcuit was also in support of moving the fire station to South Main Street and converting the existing fire station into a parking garage.

Liz Maher, 325 East Maple Street, asked Council for more information on moving the fire department.  She wanted to see information that supported the move versus renovating the existing downtown location.  She liked that kids have enjoyed walking past and interacting with the firemen throughout the years.  She also wanted information on how the flood plain would impact a station on South Main Street. 

Rodger Kessler, 170 Pinehurst Drive, was not in support of moving the fire station to South Main Street.  The new station would be in the middle of the Gateway District and be in non-compliance with that district.  He wanted to know the cost of moving the service department and how a new service department would operate at the existing Township Service Complex.  Mr. Kessler felt a traffic study should be completed that included a new fire station on South Main Street.  He also wanted to see an overall plan for a new South Main Street fire station and what provisions were being made for future expansion at that site. 

Vicki Sugar, 170 Pinehurst Drive, asked Council if they had driven on Pinehurst Drive lately.  The roadway was in deplorable condition with crumbling curbs and holes in the road.  She asked how the Village could spend money on moving the service department or anything else until Pinehurst Drive was repaired.  She also asked why the existing fire station location and South Main Street were the only locations being discussed for a fire station.  Were there no other options?

Kevin Bennett, Granville Township Trustee, hoped that he could answer some of the questions regarding the proposal to move the Granville Township Fire Department. 

  • The floodplain issue was not relevant.  A new station on South Main Street would be five feet above flood stage.  The Township had completed a hydraulic engineering study that determined there should be no issues regarding flooding.  Additionally, the service department had been in that location since 1979 with no issues.
  • The Moody Nolan report that proposed renovating the current fire station only received input from one person.  There were also no provisions made for parking in the plan.   Renovating the existing fire station was estimated to cost $4.5 million and take eighteen to twenty-four months to build causing economic disruption to businesses on North Prospect Street.  Building a new station on South Main Street was anticipated to cost $2.25 million.
  • The ladder truck had difficulty pulling in and out of the current station.
  • The fire department and Township officials talked about moving to the South Main Street location since 1971.  That was the desired location, but the station stayed in the Village as the department was primarily a volunteer department.  Now that the department was paid staff, that concern was no longer relevant.
  • Regarding a traffic study, a current traffic study would not reflect anticipated changes to South Main Street and bridge renovations that ODOT announced were coming in the next few years.
  • The Township had been discussing moving the fire station for the past eight years and many, many locations were researched.

Trustee Bennett advised that the Township would hold a public hearing on July 12th.  He asked Council to support the proposed Memorandum of Understanding.

Dan VanNess, Granville Township Trustee, asked Council to support the proposed Memorandum of Understanding.  He hoped the proposed move of the fire department would save the Township $1 million.  There were parking issues with the current fire station.  The new location would open up a number of options for the department in the future.

As no one else appeared to speak, Mayor Hartfield closed Citizen Comments at 7:55pm.

OLD BUSINESS

There was no Old Business.

NEW BUSINESS

Resolution No. 2017-34, A Resolution Supporting Cooperation Between the Village of Granville and Granville Township for the Purpose of Achieving Cost Savings and Operational Efficiencies in the Construction of a New Village Service Center and Township Fire Department Building was introduced and moved for approval by Councilmember Finkelman.  Second by Councilmember Johnson.

Discussion:

Councilmember McGowan commented that the Village approved many issues that were controversial such as the construction of Bob Evans Speedway and the purchase of the Bryn Du Mansion.  All of these decisions offered the residents the opportunity of referendum.  Council would not be making any final decision about the location of the fire station tonight.  When any lease agreement was presented to Council, residents would have an opportunity for public input and could file a referendum if passed.  Law Director King added that this legislation was opening the door for the Township to explore any opportunity at the South Main Street location.  Village Council was only permitted to make decisions, per the Village Charter, through resolutions or ordinances.  This resolution was only an initial exploratory step.  Any future legislation regarding leases would be required to hold public hearings and allow for a referendum.  This legislation was only the first step.

Councilmember O’Keefe asked if the Village and ODOT could perform a joint traffic study within the Village’s jurisdiction.  Law Director King responded that the Village could complete a traffic study; however, it was more likely incumbent on the Township to perform such a study.

Vice Mayor Montgomery added that Resolution No. 2017-34 stated that additional hearings would be held to allow for public input. 

Councilmember Johnson stated that the Planning Commission and Village Council would certainly offer additional opportunities for public comment.  Councilmember Johnson indicated that any additional development to the south of the proposed fire station location would also impact traffic flow and should be included as part of any traffic study.

Law Director King added that a number of future changes to that area were currently being discussed and all would offer opportunities for community comment.

Mayor Hartfield stated that tonight’s legislation was only a first step.  Moving the fire station was a huge community decision that should include input and dialogue from the community.

Councilmember Finkelman praised this beginning step and the collaboration with the Township regarding this issue.

Mayor Hartfield called for a roll call vote to approve Resolution No. 2017-34:  Finkelman (yes); Johnson (yes); Lerner (yes); McGowan (yes); O’Keefe (yes); Vice Montgomery (yes); Mayor Hartfield (yes).  Motion passed 7-0. Resolution No. 2017-34 was approved.

Resolution No. 2017-35, A Resolution of Support for the memorandum of Understanding Between the Bryn Du Commission and the Granville Recreation District was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember O’Keefe.

Discussion:

Councilmember Finkelman thanked committee members Keith Myers and Todd Naille for their work in formulating a phenomenal result for the community.  He also praised Councilmember Johnson’s contributions.

Councilmember O’Keefe questioned Item #6 regarding the Bryn Du Commission paying an annual stipend for promotion and marketing.  Councilmember Finkelman explained that if the Bryn Du Commission requested that the GRD provide marketing materials or include Bryn Du programs or events in the GRD marketing materials, Bryn Du would need to pay for that service. 

Councilmember Johnson added these costs were not a “shall,” but an “if” type of arrangement.

Mayor Hartfield called for a vote to approve Resolution No. 2017-35.  Motion carried.  Resolution No. 2017-35 was adopted.

Resolution No. 2017-36, A Resolution to Authorize the Village Manager to Auction or Advertise for Bids the Sale of Surplus Equipment was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember Johnson.

Discussion:

Mayor Hartfield asked if these were the old signals Council discussed several years ago.

Clerk Prasher responded that these traffic signals were ones removed from the Cherry Valley Road intersection, not the vintage signals from years ago.

Mayor Hartfield called for a vote to approve Resolution No. 2017-36.  Motion carried.  Resolution No. 2017-36 was adopted.

Ordinance No. 08-2017, An Ordinance to Amend Ordinance No. 09-2016 Providing for Adjustments of the Annual Budget for the Fiscal Year 2017 and Revising Sums for Operating Expenses was introduced and requested a public hearing be set for June 21, 2017 by Councilmember McGowan.   Second by Councilmember Johnson.

Mayor Hartfield scheduled a public hearing for Ordinance No. 08-2017 for June 21, 2017.

Councilmember Lerner confirmed that the phased in plan to make repairs to Pinehurst Drive was still happening.  Additionally, she affirmed that the current state of Pinehurst Drive was not a safety hazard.  Manager Pyles indicated that the Village completed repairs to the top and circle of Pinehurst Drive in 2016.  Repairs to curbs and a portion of the roadway were completed in May with more repairs to come later this year.  The Village intended to complete all repairs using a phased in plan over the next two years – 2018 and 2019.

Vice Mayor Montgomery commented that the Lights, Streets/Sidewalks, Utilities Committee met and spoke with several residents on Pinehurst Drive during their last meeting in April and discussed how the repairs to Pinehurst Drive were to be completed.

Councilmember Johnson asked the cause for the repairs needed on Pinehurst Drive as that street was installed while the area was in the Township and not built to Village standards.  Manager Pyles stated that the repairs were due in part to the roadway’s age and the fact that it was not built with the same standards that the Village used regarding the depth of the base.  However, the base that was being uncovered during these repairs was still fairly good.

REVIEW OF MINUTES

Regularly Scheduled Meeting of May 17, 2017

Councilmember Johnson made a motion to approve the May 17, 2017 minutes.  Second by Councilmember Finkelman.   Motion carried.

COMMITTEE REPORTS   

Granville Community Foundation – (Lerner)

Councilmember Lerner reported that the Foundation was on summer hiatus.  The Foundation would hold an August 12th retreat.  Subcommittees members were attending various community events to make their presence known like the Farmers’ Market and July 4th Celebration.

Granville Recreation District – (Johnson)

Councilmember Johnson reported that Todd Naille, the Village Council’s representative to the GRD, resigned.  Manager Pyles indicated that when the Village received Mr. Naille’s resignation, the Village would advertise for applicants and Council would select a new representative.

Planning Commission – (Montgomery)

Vice Mayor Montgomery reported that the Planning Commission approved a projecting sign and wall sign for Steamroller Bagel and a canopy sign for Donatos.  Café seating, a row of stadium seats, requested by Steamroller Bagel did not move forward due to the lack of a second.  The GPC had concerns about trash and spills without tables being present.  Law Director King advised that Steamroller Bagel would be amending their application to address concerns by the GPC. 

Granville Arts Commission (O’Keefe)

No report.

Open Space Committee (Finkelman)

No report.

Tree & Landscape Commission – (Lerner)

Councilmember Lerner reported that the Tree & Landscape Commission was working with the GPC to determine a location for the “tree cookie” installation in Opera House Park. 

Union Cemetery – (McGowan)

No report.

OTHER COUNCIL MATTERS

Mayor Hartfield asked Council about their interest in participating in the July 4th parade.  Councilmember Finkelman indicated that he would not be participating.  The reminder of Council indicated interest in marching in the parade.

Councilmember Finkelman thanked Trustee Kevin Bennett for the impressive Memorial Day program at Maple Grove Cemetery.  He appreciated all of the work that went into the program. 

Mayor Hartfield affirmed that Council would not meet on Wednesday, July 5, 2017. 

Councilmember Lerner commented that she had received several positive comments about the newly installed bike repair stations.  Manager Pyles reported that the stations were installed in front of CVS and along the T J Evans bike trail near the South Pearl Street pathway.  The Chamber was looking into getting the Village designated on an app as a bicycle friendly community.

Vice Mayor Montgomery asked when Manager Pyles would have the pedestrian safety improvement plan completed.  Manager Pyles indicated that the plan should be completed in July.

Councilmember Lerner asked when the next Lights, Streets/Sidewalks, Utilities Committee meeting was scheduled.  She wanted to address the traffic concerns mentioned at the meeting that evening as well as vehicles parking outside or beyond the length of parking spaces.  Mayor Hartfield asked if the Committee could also discuss using thermoplastic crosswalk markings for the crosswalk at the Mulberry and Broadway.   A LSSU meeting was scheduled for 6:30pm on August 2nd prior to the Council meeting.

Councilmember Johnson asked if there was an update on South Cherry Street repairs or on the water plant improvement report.  Manager Pyles said that he expects the preliminary report from Bird & Bull on South Cherry Street in the next thirty to sixty days.  The water plant improvement report still needed to collect more flow data.  He anticipated a final report in late August or early September.

OTHER STAFF MATTERS

Manager Pyles advised Council that Insight Pipeline would be in the Village to line the sewer line on South Cherry Street and a portion of West Maple Street on the evenings of June 14th and 15th.  The lining process would impact about a dozen property owners.

ADJOURNMENT (8:42pm)

Councilmember McGowan made a motion to adjourn.  Second by Councilmember Finkelman.  Motion carried.

Council Minutes May 17, 2017

  VILLAGE OF GRANVILLE

COUNCIL MINUTES

May 17, 2017

 

CALL TO ORDER (by Mayor Hartfield at 7:30pm)

PLEDGE OF ALLEGIANCE

ROLL CALL

Those responding to the roll call were Councilmembers Finkelman, Johnson, O’Keefe, Vice Mayor Montgomery, Mayor Hartfield, Manager Pyles and Law Director King.

Councilmember Finkelman moved to excuse Councilmembers Lerner and McGowan from the meeting.  Second by Councilmember Johnson.  Motion passed.          

APPROVAL OF AGENDA

Vice Mayor Montgomery moved to approve the May 17, 2017 agenda.  Second by Councilmember O’Keefe.  Motion passed.

CITIZENS COMMENTS (7:31pm)

Kevin Bennett, 172 Mill Race, invited Council to attend the 149th Memorial Day program at the Maple Grove Cemetery.  Michael Runyon, who lost his life in Iraq, would be remembered by his brother Mayor Alex Runyan.  There would also be an F-16 fly over. 

Kevin Reiner, KR Designs, advised Council that Mr. McWalter, Contractor Chuck Davis and he were available to answer any questions regarding the demolition resolution before Council for 207 South Pearl Street.

Bruce Westall, 232 East Elm Street, commented that he was in support of Resolution No. 2017-32, the demolition of 207 South Pearl Street.  He was a neighbor and appreciated the vision and resources that the McWalters were putting into the restoration of 205 South Pearl Street and their overall efforts to contribute to maintaining the historic nature of the neighborhood.

As no one else appeared to speak, Mayor Hartfield closed Citizen Comments at 7:37pm.

PRESENTATION

Kyle Morgan of the Granville Arts Commission presented the first ever Excellence in Arts Award of $500 to Madison Koester for Visual Arts.  Haley Russell, who was unable to attend that evening, would also receive a $500 check for Performing Arts.  The Granville Arts Commission thanked Council for their support in providing grants to enhance local artistic efforts.  The Commission hoped to make this award an annual event as well as possibly provide additional scholarships.

New full-time police officer Nathaniel Marietta was sworn in by Mayor Hartfield.  Chief Caskey recognized Officer Marietta’s family in attendance.  Office Marietta was a 2006 Newark High School graduate and a 2012 graduate from the Zane State Ohio Police Officer Training Academy.  Office Marietta would be continuing to work towards an Associate degree.  He served with the Caldwell Police Department and as a Lieutenant with the Utica Police Department.  Office Marietta scored first in the interviews and aced his skills test “running like a deer.”

Keith Myers of the Bryn Du Commission and Todd Naille of the Granville Recreation District provided Council with copies of the final draft of the Memorandum of Understanding between the Bryn Du Commission and the Granville Recreation District regarding the utilization of the Bryn Du property.  Mr. Myers recognized the members of the committee – Councilmembers Johnson and Finkelman, Hugh Masterson from the GRD, Stewart Dyke from the Bryn Du Commission and Trustee VanNess and Fiscal Officer Miller from the Township.  The group worked well as a team looking at the facilities available, possible openings and other opportunities.  Overall, it was a great process.   Todd Naille, Council representative to the Granville Recreation District, added that it was an excellent process.  The GRD Board was supportive.  He also thanked Council for their support.  Mayor Hartfield thanked the committee members present for their hard work in developing this MOU.  Councilmember Johnson added that the end results were in no small matter thanks to Mr. Myers and Mr. Naille.  They listened and worked very well together.

OLD BUSINESS

There was no Old Business.

NEW BUSINESS

Mayor Hartfield recused herself from the meeting.

Resolution No. 2017-32, A Resolution to Permit the Demolition of a One-Story, Single-Family Home at 207 South Pearl Street was introduced and moved for approval by Councilmember Finkelman.  Second by Councilmember Johnson.

Discussion:

Councilmember O’Keefe indicated that she was pleased with the garden design and especially with the preservation aspect of the project. 

Vice Mayor Montgomery asked if during the demolition phase, any screening or fencing could be set back to allow for good visibility when exiting from the alleyway.  Contractor Davis commented that the fence would be set back five feet from the sidewalk. 

Councilmember Johnson asked if there were any further comments from the floor.

Mayor Hartfield, 220 South Pearl Street, indicated that the neighborhood was generally supportive of the demolition.  She did have concerns about what could happen with the property in the future such as how the garden lot could be handled or if there could be another house built on that lot.  Mayor Hartfield saw a number of possible scenarios for the future that left a number of questions about the future of both properties. 

Mr. McWalter commented that he had spoken with the Village Planner to know that there was sufficient lot size to build a house on the new lot.  That lot would not be part of his East Elm Street property.  It would remain a separate lot.

Vice Mayor Montgomery asked about possible uses of the new lot.  Law Director King responded that it could only be used as a residential lot.

Vice Mayor Montgomery called for a vote to approve Resolution No. 2017-32.  Motion carried.  Resolution No. 2017-32 was adopted.

Mayor Hartfield returned to the regular meeting.

Resolution No. 2017-33, A Resolution to Appoint a Member to the Volunteer Peace Officers Dependents Fund Board in Accordance with the Provisions of the Ohio Revised Code Section 143.02 was introduced and moved for approval by Councilmember Finkelman.  Second by Councilmember Johnson.

No discussion.

Mayor Hartfield called for a vote to approve Resolution No. 2017-33.  Motion carried.  Resolution No. 2017-33 was adopted.

REVIEW OF MINUTES

Special Scheduled Meeting of May 3, 2017

Vice Mayor Montgomery made a motion to approve the May 3, 2017 Union Cemetery minutes.  Second by Councilmember Finkelman.   Motion carried.

Regularly Scheduled Meeting of May 3, 2017

Councilmember Finkelman made a motion to approve the May 3, 2017 minutes.  Second by Councilmember Johnson.   Motion carried.

MAYOR'S REPORT – April

The Mayor's report for the month of April was presented for review.

Councilmember Johnson stated that the amount of traffic had increased on Newark-Granville Road.  The Mayor’s Report showed thirteen speeding offenses.  He has noted people ignoring stopped buses and driving past them.  He felt that the new intersection had increased speed in that area.  Mayor Hartfield noted that the school bus driver could report the license number of any car driving through a bus stop sign.  The police could cite that individual. 

Vice Mayor Montgomery noted that there were no citations for texting.  He wondered if texting was a primary or secondary offense.  Chief Caskey advised that texting was a secondary offense unless under the age of eighteen. 

Councilmember O’Keefe asked if talking on a cell phone was illegal.  Law Director King advised that use of a cell phone was illegal unless it was hands free.

Vice Mayor Montgomery moved to accept the April Mayor’s Report. Second by Councilmember Johnson.  Motion carried.

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes.

MANAGER'S REPORT – April

The Manager's Report for the month of April was presented for review. 

Vice Mayor Montgomery was concerned about the five percent deficient in income tax revenues.  He indicated that he spoke with Income Tax Commissioner Williams who said Ohio was seeing five percent fewer tax returns being filed.  Additionally, as the Village no longer needed to be notified if an extension was being file, that number was an unknown.   Mayor Hartfield added that the Village received an extra withholding payment in 2016.  She anticipated that the tax revenues should level out by the end of the year.  Councilmember Johnson suggested that Income Tax Commission Williams also advised Council previously that the higher earning residents were leaving the Village and the new residents’ tax potential was less.  He suggested that Village staff defer any discretionary spending until later in the year.  Manager Pyles stated that withholding was trending up.  Staff looked at revenue versus expenses and expenses were well under budget for the first quarter.

Councilmember O’Keefe moved to accept the April Manager’s Report.  Second by Councilmember Finkelman.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes.

COMMITTEE REPORTS   

Granville Community Foundation – (Lerner)

No report.

Granville Recreation District – (Johnson)

No report.

Planning Commission – (Montgomery)

Vice Mayor Montgomery reported that the Planning Commission discussed sidewalk signs and the current requirement of one sign per building.  The discussion included if those signs were a good use of the public right-of-way and if only allowing one sign per building was equitable.  Vice Mayor Montgomery suggested that the LSSU committee should further discuss the issue. 

Granville Arts Commission (O’Keefe)

Councilmember O’Keefe reported that the Arts Commission approved a grant for $500 for Pianos on Parade.  

Open Space Committee (Finkelman)

No report.

Tree & Landscape Commission – (Lerner)

No report.

Union Cemetery – (McGowan)

No report.

OTHER COUNCIL MATTERS

Mayor Hartfield advised that there had been complaints about the café tables being out of their designated areas.

Councilmember Finkelman advised that he had spoken with representatives of Habitat for Humanity, who expressed interest in helping local residents with home maintenance.  Councilmember Finkelman asked Clerk Prasher for Council meeting dates to invite the group to speak with Village Council.  The group was currently doing work in the Newark area.  There was already a Denison Habitat of Humanity group that could help provide assistance.

Vice Mayor Montgomery asked when the first set of crosswalk signals was anticipated.  Manager Pyles said he expects installation in August.  Vice Mayor Montgomery also asked about the possibility of a left turn signal for westbound traffic at Broadway to turn south on South Main Street as traffic backs up there and during events that intersection can become difficult to navigate.  Manager Pyles said that he would check with ODOT as it would likely require a warrant for installation.

OTHER STAFF MATTERS

Manager Pyles provided Council with a copy of their rankings for pedestrian improvements.  He also provided Council with a map of all sidewalk repairs made since 2013.  Manager Pyles requested that Council authorize a budget amendment to appropriate additional funding for sidewalk improvements.  He would like to fix the two-hundred and sixty trip hazards on sidewalks in neighborhoods on the far east side.  This process would utilize the sidewalk cutting process.  The budget had $20,000 for sidewalk improvements that would be used to repair/replace sidewalks in the central area of the Village.  With an additional $19,000, those east side sidewalks could all be repaired.  Councilmember Johnson asked if that appropriation could wait until fall.  Manager Pyles indicated that scheduling could be an issue if we waited until fall.  Councilmember O’Keefe asked if Village revenue could handle the additional expenditure.  Manager Pyles responded that revenues were $700,000 higher than expenses currently.  Councilmember Johnson asked the cause of these unlevel spots.  Manager Pyles advised that it was mostly settling.  Mayor Hartfield asked if the Village’s sidewalk policy identified these types of repairs as being the homeowners’ responsibility.  Councilmember Finkelman expressed support for the expenditure, but wanted to follow the sidewalk policy as established.  He asked if the Village could advise the Homeowners Association of the need for the repairs and offer the residents the Village’s cost for these repairs.  Manager Pyles indicated that he would look at the cause of these unlevel areas and identify which areas were non-tree related.  He would also determine the cost to the Village and the homeowner if the Village followed the sidewalk policy as written.

ADJOURNMENT (9:56pm)

Councilmember Johnson made a motion to adjourn.  Second by Councilmember Finkelman.  Motion carried.

Council Minutes May 3, 2017

VILLAGE OF GRANVILLE

COUNCIL MINUTES

May 3, 2017

 

CALL TO ORDER (by Mayor Hartfield at 7:30pm)

PLEDGE OF ALLEGIANCE

ROLL CALL

Those responding to the roll call were Councilmembers Finkelman, Johnson, Lerner, McGowan, Vice Mayor Montgomery, Mayor Hartfield, Manager Pyles and Law Director King.

Councilmember Finkelman moved to excuse Councilmember O’Keefe from the meeting.  Second by Councilmember McGowan.  Motion passed.         

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the May 3, 2017 agenda.  Second by Councilmember Johnson.  Motion passed.

CITIZENS COMMENTS (7:31pm)

As no one appeared to speak, Mayor Hartfield closed Citizen Comments at 7:32pm.

PUBLIC HEARING

Ordinance No. 06-2017, An Ordinance Consenting to Annexation of Certain Real Property Located at 1174 Newark-Granville Road in Granville Township, Owned by Adam C. Himes and Vanessa L. Himes

Ordinance No. 07-2017, An Ordinance Authorizing the Annexation of Certain Real Property Located Along Newark-Granville Road in Granville Township, and Directing the Village Law Director and/or Attorney James Havens to Prosecute the Proceedings Necessary to Effect It

OLD BUSINESS

Ordinance No. 06-2017, An Ordinance Consenting to Annexation of Certain Real Property Located at 1174 Newark-Granville Road in Granville Township, Owned by Adam C. Himes and Vanessa L. Himes was introduced and moved for approval by Councilmember Finkelman.  Second by Councilmember Johnson. 

Discussion:

Mayor Hartfield affirmed that this annexation was due to the need for sewer services by the property owner as the septic system was failing.

Mayor Hartfield called for a roll call vote to approve Ordinance No. 06-2017:  Finkelman (yes); Johnson (yes); Lerner (yes); McGowan (yes); Vice Montgomery (yes); Mayor Hartfield (yes).  Motion passed 6-0.  Ordinance No. 06-2017 was approved.

Ordinance No. 07-2017, An Ordinance Authorizing the Annexation of Certain Real Property Located Along Newark-Granville Road in Granville township, and Directing the Village Law Director and/or Attorney James Havens to Prosecute the Proceedings Necessary to Effect It was introduced and moved for approval by Councilmember Finkelman.  Second by Councilmember Johnson.

No discussion.

Mayor Hartfield called for a roll call vote to approve Ordinance No. 07-2017:  Johnson (yes); Lerner (yes); McGowan (yes); Finkelman (yes); Vice Montgomery (yes); Mayor Hartfield (yes).  Motion passed 6-0.  Ordinance No. 07-2017 was approved.

NEW BUSINESS

Resolution No. 2017-30, A Resolution to Appoint a Member to the Planning Commission was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember Johnson.

Discussion:

Mayor Hartfield thanked Ms. Hoyt for her willingness to serve and patience to wait for appointment.

Mayor Hartfield called for a vote to approve Resolution No. 2017-30.  Motion carried.  Resolution No. 2017-30 was adopted.

Resolution No. 2017-31, A Resolution to Appoint a Member to the Bryn Du Commission was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember Johnson.

No discussion.

Mayor Hartfield called for a vote to approve Resolution No. 2017-31.  Motion carried.  Resolution No. 2017-31 was adopted.

REVIEW OF MINUTES

Regularly Scheduled Meeting of April 19, 2017

Councilmember McGowan made a motion to approve the April 19, 2017 minutes.  Second by Councilmember Johnson.   Motion carried.

COMMITTEE REPORTS   

Granville Community Foundation – (Lerner)

Councilmember Lerner reported that the Foundation sent out its spring fundraising mailing.

Granville Recreation District – (Johnson)

Councilmember Johnson reported that the GRD and Bryn Du would make a presentation to Village Council at the next meeting to present the agreed upon Memorandum of Understanding for the use of the Bryn Du facility.

Planning Commission – (Montgomery)

Vice Mayor Montgomery reported that the Planning Commission approved three applications for a South Pearl Street location for a one-story home demolition, lot split and proposed renovation of the remaining home.  This application received mixed comments from adjoining residents.  Some neighbors felt the demolition to allow for the updating of 205 South Pearl Street was a good idea.  While other neighbors felt the loss of an existing, less expensive was a negative for the community.

Granville Arts Commission (O’Keefe)

No report.

Open Space Committee (Finkelman)

No report.

Tree & Landscape Commission – (Lerner)

No report.

Union Cemetery – (McGowan)

No report.

OTHER COUNCIL MATTERS

Councilmember Finkelman asked about the status of the South Cherry Street sewer issues.  Manager Pyles explained that two quotes had been received with staff awaiting an additional quote.  The entire line was able to be cleaned and televised.  There was another smaller collapse that was found and one poor lateral.  Staff’s intention was to initiate the lining of the pipe as quickly as possible.  The Village was also requesting an engineering report within the next ninety-days regarding a more global approach to South Cherry Street.

Councilmember Lerner asked about the progress on the roadway repairs on Pinehurst Drive and if staff will maintain the three-year, phased-in plan to complete the repairs.  Manager Pyles responded that staff intends to complete work this year, in 2018 and 2019.  Repairs were underway on the roadway with repairs to sewer grates and curbs already completed.  Councilmember Johnson asked why the roadway was in such bad repair.  Manager Pyles indicated that the roadway was not developed using Village roadway construction requirements as it was in the Township.  The base of the concrete was only about six-inches. The roadway was also forty years old.  The residents would be notified of the existing plans.

Councilmember Finkelman affirmed Council’s intent for the sustainability committee to meet and continue developing recommendations.  Law Director King indicated that staff would be looking at the suggested zoning code changes by Alison Terry.

OTHER STAFF MATTERS

Law Director King advised Council that the group interested in developing a project on South Cherry Street hired attorney Don Plank to work with them to bring a new development concept to that area.

EXECUTIVE SESSION

Councilmember Johnson moved to enter into Executive Session pursuant to

ORC §121.22(G)(2)  – “to consider the purchase of property for public purposes.” Second by Councilmember McGowan.

Mayor Hartfield called for a roll call vote: Lerner – yes; McGowan – yes; Finkelman – yes; Johnson – yes; Montgomery – yes; Hartfield – yes. Motion carried 6-0. Time in:  7:45pm. 

Councilmember McGowan moved to return to regular session.  Second by Councilmember Johnson.

Mayor Hartfield called for a roll call vote McGowan – yes; Finkelman – yes; Johnson – yes; Lerner – yes; Montgomery – yes; Hartfield – yes.  Motion carried 6-0. Time out:  8:19pm. 

Council returned to regular session.

ADJOURNMENT (8:20pm)

Councilmember McGowan made a motion to adjourn.  Second by Councilmember Finkelman.  Motion carried.

                                                                                                           

Council Minutes April 19, 2017

VILLAGE OF GRANVILLE

COUNCIL MINUTES

April 19, 2017

 

CALL TO ORDER (by Mayor Hartfield at 7:30pm)

PLEDGE OF ALLEGIANCE

ROLL CALL

Those responding to the roll call were Councilmembers Finkelman, Johnson, Lerner, McGowan, O’Keefe, Vice Mayor Montgomery, Mayor Hartfield, Manager Pyles and Law Director King.         

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the April 19, 2017 agenda.  Second by Councilmember Johnson.  Motion passed.

CITIZENS COMMENTS (7:31pm)

Russ Ginise, 3738 Granview Road, thanked Council for organizing a group to investigate possible economic development opportunities in the Village and Township.  As a Board member of the Granville school district, it was important for the Board to have an idea of potential development opportunities in the district.  He hoped that Council would continue with the work that Alison Terry was going to present. 

As no one else appeared to speak, Mayor Hartfield closed Citizen Comments at 7:32pm.

PRESENTATION

Alison Terry, ART Consulting Services, presented mapping showing available properties within the Village and Township that were potential areas for development.  Ms. Terry completed this mapping project based on a request from the economic development committee formed by community partners in early 2016 to look at ways to bring in business opportunities to diversify the Village’s and Township’s tax base.  (A copy of her PowerPoint presentation would be attached to the final draft of the minutes.)

Councilmember Finkelman commented that the committee would continue to review the information presented by Ms. Terry and develop recommendations for Council and the Township.

Council thanked Ms. Terry for her presentation and work on this project.

Mayor Hartfield recused herself from the meeting at 8:17pm.

PUBLIC HEARING

Ordinance No. 04-2017, An Ordinance Authorizing the Village Manager to Grant a General Permit to Joseph Mangine and Diane Anci to License the Use of the Village Right-of-Way at 204 South Pearl Street

 Ordinance No. 05-2017, An Ordinance to Amend Ordinance No. 09-2016  

 Providing for Adjustments of the Annual Budget for the Fiscal Year 2017 and

 Revising Sums for Operating  

As no one appeared to speak, Vice Mayor Montgomery closed the Public Hearing at 8:18pm.

OLD BUSINESS

Ordinance No. 04-2017, An Ordinance Authorizing the Village Manager to Grant a General Permit to Joseph Mangine and Diane Anci to License the Use of the Village Right-of-Way at 204 South Pearl Street was introduced and moved for approval by Councilmember Johnson.  Second by Councilmember Finkelman. 

Discussion:

Councilmember McGowan advised that he was approached by a resident who thought the fence size was excessive, especially with how close the fence was to the sidewalk.  He suggested tabling the ordinance in order to meet with the property owners to determine if there was something that could be done.   Ken Rittenhouse, representing the property owner and employee of John Klauder Landscape, stated that they intended to landscape the fence with climbing hydrangea to screen the fence’s impact and the fence had already been moved two feet back from the sidewalk.

Vice Mayor Montgomery asked if the fence was built to the specifications outlined by the Planning Commission.  Law Director King responded in the affirmative.  He added that he was a little concerned about a potential issue having to do with frontage and fence height.  The Village only permitted fences to be four-feet along the front of a yard.  However, state law required a fence around a pool to be five-feet and state law would take precedence.  He would agree to table this ordinance for Council so decided in order for this concern to be researched.

Councilmember Finkelman expressed concern about asking the resident to change something that was approved and could now cost the homeowner additional monies.  He was not in support of holding up the homeowner any longer.  This legislation was about a right-of-way permit, not redesigning or relocating the fence. 

Councilmember O’Keefe asked how the fence could be modified.

Councilmember Lerner stated that there was little space between where the fence was currently located and the edge of the pool.  Mr. Rittenhouse stated that the fence was about twenty-four to thirty inches from the pool’s edge.  The previous picket fence was right along the sidewalk’s edge.

Vice Mayor Montgomery called for a roll call vote to approve Ordinance No. 04-2017:  Finkelman (yes); Johnson (yes); Lerner (yes); McGowan (no); O’Keefe (yes); Vice Montgomery (yes).  Motion passed 5-1.  Ordinance No. 04-2017 was approved.

Councilmember Finkelman moved to table Ordinance No. 05-2017 until after Resolution No. 2017-26 was discussed.  Second by Councilmember Johnson.  Motion passed.

Ordinance No. 05-2017 was introduced following a discussion of Resolution No. 2017-26.

Mayor Hartfield returned to the meeting at 8:40pm.

Ordinance No. 05-2017, An Ordinance to Amend Ordinance No. 09-2016 Providing for Adjustments of the Annual Budget for the Fiscal Year 2017 and Revising Sums for Operating Expenses was introduced and moved for approval by Councilmember Finkelman.  Second by Councilmember Johnson.

Discussion:

Mayor Hartfield suggested that Council amend Ordinance No. 05-2017 to remove the additional $97,200 allocated for the South Cherry Street storm water improvement. 

Councilmember McGowan moved to remove the $97,200 for South Cherry Street storm water line improvements from Ordinance No. 05-2017.  Second by Vice Mayor Montgomery.

Mayor Hartfield called for a roll call vote to approve the amendment to Ordinance No. 05-2017:  Johnson (yes); Lerner (yes); McGowan (yes); O’Keefe (yes); Finkelman (yes); Vice Montgomery (yes); Mayor Hartfield (yes).  Motion passed 7-0.  Ordinance No. 05-2017 was amended.

Mayor Hartfield called for a roll call vote to approve Ordinance No. 05-2017 as amended:  Lerner (yes); McGowan (yes); O’Keefe (yes); Finkelman (yes); Johnson (yes); Vice Montgomery (yes); Mayor Hartfield (yes).  Motion passed 7-0.  Ordinance No. 05-2017 was approved as amended.

NEW BUSINESS

Council decided to have a discussion about Resolution No. 2017-26 prior to introducing the resolution.

Resolution No. 2017-26, A Resolution to Award the Contract for the Replacement of the South Cherry Street Storm Sewer Project to Layton, Inc., as per Specifications, and to Authorize the Village Manager to Enter into an Agreement Therefor

Discussion:

Councilmember O’Keefe asked what the results were from televising South Cherry Street.  Manager Pyles stated that two sections of pipe were found to be missing and the sanitary sewer line was in need of immediate maintenance.

Brian Coghlan of Bird & Bull, the Village’s engineering firm, advised that the company hired to complete the televising of the various Village utility lines on South Cherry Street were not able to complete the job because of obstructions at various locations in the sanitary pipe.  The sanitary lines were eight-inch clay pipes in two-foot lengths.  The pipes were uneven, full of gravel and a hole in a pipe was discovered where the contents were flowing into a cavernous area. There was still a length of line one hundred fifty feet long that was unable to be televised.  The sanitary sewer line was at risk and needed rehabilitation as soon as possible.  Mr. Coghlan outlined options for moving forward on South Cherry Street. 

  • The six hundred feet of sanitary sewer pipe in South Cherry Street should be relined using the same process used on West Broadway a couple of years ago.  A very preliminary quote for the relining process of $25,000 plus hourly work rate for clearing the lines was suggested.  That does not include any costs for possible issues found in the untelevised lines.  A contractor should be hired to clean the lines and complete the televising work.  The voided area should be core drilled and filled with gravel.
  • Regarding the bid for replacing the storm water line, perhaps a more global approach should be taken.  Do not move forward with replacing that line this year and spend the year looking at all aspects of utilities on that portion of roadway.  The water lines were old and would need to be replaced, the gas company could move the gas line under the sidewalk, the storm water line could be more easily replaced with the street completely open and the electric company could agree to bury the electric lines underground.  This approach would still have the issue of soft soil to deal with, but with the street completely open it would permit all of these utilities to be addressed simultaneously.  Mr. Coghlan hesitated to provide Council with even a ballpark estimate, but suggested the project could cost $2 million.  The existing storm water issues were serious, but could be managed for another year.  Denison could continue to retain and pump their storm water run-off for a year.

Councilmember Johnson commented that he was in support of moving forward with repairing the sanitary sewer line.  He was also in support of looking at the global approach to the utility lines for next year; however, there were a number of additional items that would need to be resolved with that approach.  The cost to residents if sewer laterals needed to be replaced or repaired, the cost for burying electrical lines from the main to individual homes and how those costs would be assigned.  Additionally, Denison’s storm water run-off would need to be considered.  Denison currently anticipated retaining and pumping storm water run-off until the Village’s new storm water line was complete.  They could continue that process for the next year.

Councilmember Finkelman was in support of repairing the sanitary sewer line immediately and in support of stepping back regarding repairs to the South Cherry Street storm water line in order to look at options.

Mayor Hartfield suggested that staff ask Alison Terry to work on possible grant applications for all potential projects on South Cherry Street and pull back to take time to research other possibilities that could include financing assistance.

Vice Mayor Montgomery asked about the timing for making a decision about the South Cherry Street storm water repairs and compiling information to make a decision about selecting a global approach and how the sanitary sewer repair would be funded.  Service Director Hopkins stated that he had spoken to Layton, Inc.  They were willing to extend the bid price past the sixty day time limit to allow the Village to make a decision.  Mr. Coghlan added that in the next several weeks, Bird & Bull could complete a general design plan that would consist of thirty percent of the project to provide a more general cost for the project.  Denison was collecting storm water now and could tie it into the existing West Broadway system.  That method would require Denison to retain and pump the water until the storm line was built.  Manager Pyles indicated the sanitary sewer line could be funded using some existing Enterprise Funds and the Capital Improvement Fund.  There was also funding allocated for the storm water line improvements that could be utilized toward the funding of a global approach.

Councilmember McGowan was in support of making repairs to the existing sanitary sewer line and studying the global approach outlined by Mr. Coghlan.

Resolution No. 2017-26 was not introduced.           

Resolution No. 2017-27, A Resolution to (Re)Appoint Members to the Bryn Du Commission was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember Lerner.

Discussion:

Mayor Hartfield indicated that the Granville Area Chamber of Commerce reappointed Reed Fraley and appointed Mark Uher as their representatives to the Bryn Du Commission.   Council’s responsibility was to affirm the Chamber’s selection.

Mayor Hartfield called for a vote to approve Resolution No. 2017-27.  Motion carried.  Resolution No. 2017-27 was approved.

Ordinance No. 06-2017, An Ordinance Consenting to Annexation of Certain Real Property Located at 1174 Newark-Granville Road in Granville Township, Owned by Adam C. Himes and Vanessa L. Himes was introduced and requested a public hearing be set for May 3, 2017 by Councilmember Johnson.  Second by Councilmember Finkelman.

Mayor Hartfield scheduled a public hearing for Ordinance No. 06-2017 for May 3, 2017.

 Ordinance No. 07-2017, An Ordinance Authorizing the Annexation of Certain Real Property Located Along Newark-Granville Road in Granville township, and Directing the Village Law Director and/or Attorney James Havens to Prosecute the Proceedings Necessary to Effect It was introduced and requested a public hearing be set for May 3, 2017 by Councilmember Johnson.  Second by Councilmember O’Keefe.

Mayor Hartfield scheduled a public hearing for Ordinance No. 07-2017 for May 3, 2017.

Law Director King advised Council that this small area of property was being annexed in order for the whole Glenshire property to have the appropriate contiguous frontage needed for the annexation.  This property would be dedicated to the Village, but a maintenance agreement would be signed that required the sub-division to be responsible for mowing and upkeep.  The developer was also proposing that a connector path be extended from the back of the property to the T J Evans pathway that could allow access to the Newark-Granville Road pathway. 

Vice Mayor Montgomery commented that the pathway extension would create a great access point to extend pathway usage.

REVIEW OF MINUTES

Regularly Scheduled Meeting of April 5, 2017

Councilmember McGowan made a motion to approve the April 5, 2017 minutes.  Second by Councilmember Lerner.   Motion carried.

MAYOR'S REPORT – March 

The Mayor's report for the month of March was presented for review.

Councilmember McGowan moved to accept the March Mayor’s Report. Second by Councilmember Johnson.  Motion carried.

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes.

MANAGER'S REPORT – March

The Manager's Report for the month of March was presented for review. 

Councilmember McGowan moved to accept the March Manager’s Report.  Second by Councilmember Finkelman.  Motion carried. 

Vice Mayor Montgomery asked if the LDS Church had made a formal application for demolition of the Newark-Granville Road house.  Manager Pyles indicated that a formal application had not been filed.  Law Director King was in contact with the Church officials.  Law Director King advised that he had spoken with the LDS spokesperson and advised that unless their application was substantially different than the first application, they could not request demolition of the same project.  The Church had indicated interest in a lot split so the house could be sold separately.  Mayor Hartfield and Councilmember Lerner questioned the Church’s interest in selling as they were aware of several people who had contacted that Church expressing interest in buying the house.  Church representatives would not return any calls.

Councilmember Johnson asked about the downward spiral of Village revenue and if Tax Commissioner Williams still anticipated a correction.  Manager Pyles stated that staff was waiting to see April’s revenue totals, but anticipated that revenues would level out.

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes.

COMMITTEE REPORTS   

Granville Community Foundation – (Lerner)

No report.

Granville Recreation District – (Johnson)

Councilmember Johnson reported that the Bryn Du/GRD committee was in the process of finalizing a Memorandum of Understanding regarding use to the Bryn Du property.

Planning Commission – (Montgomery)

Vice Mayor Montgomery reported that the Planning Commission was making good use of the consent agenda.  The next Planning Commission meeting was scheduled for 6:30pm at the Bryn Du Carriage House with a community forum being held afterward to offer an opportunity for neighbors and the community to learn about the Glenshire subdivision.

Granville Arts Commission (O’Keefe)

Councilmember O’Keefe reported that the Arts Commission granted two $500 grants – one to Denison Wind Ensemble and the Granville Area Chamber of Commerce for musical performance acts for the Art Walks.  The Commission also set up two scholarships for Granville High School students.  Both scholarships would be $500 with one going to a visual arts student and one to a performing arts student.  The Arts Cooperative was trying to find high school students to write the RFQ for the scholarships.

Open Space Committee (Finkelman)

No report.

Tree & Landscape Commission – (Lerner)

No report.

Union Cemetery – (McGowan)

Councilmember McGowan reported that Union Cemetery Board would be meeting on May 3, 2017 in Council Chambers at 7:00pm.

OTHER COUNCIL MATTERS

Clerk Prasher reminded Council to submit the priority list ranking their pedestrian concerns.

OTHER STAFF MATTERS

Law Director King advised Council that the Municipal Court would be hearing oral argument regarding Dan Rogers’ application that was denied by the BZBA and Council.  However, the Rogers’ attorney indicated that he did not intend to check the oral hearing box and was requesting that briefs only be selected.

ADJOURNMENT (9:58pm)

Councilmember McGowan made a motion to adjourn.  Second by Councilmember Johnson.  Motion carried.

Council Minutes April 5, 2017

VILLAGE OF GRANVILLE

COUNCIL MINUTES

April 5, 2017

 

CALL TO ORDER (by Mayor Hartfield at 7:35pm)

PLEDGE OF ALLEGIANCE

ROLL CALL

Those responding to the roll call were Councilmembers Finkelman, Johnson, Lerner, McGowan, O’Keefe, Vice Mayor Montgomery, Mayor Hartfield, Manager Pyles and Law Director King.

          

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the April 5, 2017agenda.  Second by Councilmember Johnson.  Motion passed.

CITIZENS COMMENTS (7:36pm)

As no one appeared to speak, Mayor Hartfield closed Citizen Comments at 7:37pm.

PRESENTATION

Mayor Hartfield swore in part-time police officer Wyatt Saylor, full-time officer Matt Newlun and new Sergeant Shawn Wilson.  Chief Caskey thanked Council for this opportunity to introduce these new and promoted officers.  Officer Saylor has been a part-time dispatcher for the past year while he finished the Columbus State Police Academy.  He was a 2009 graduate of Sidney High School.  Office Newlun was recently hired as a reserve officer, but was now being sworn in as a full-time officer.  Office Newlun was a graduate of Lakewood High School.  He also was the first recipient of the Thomas Cottrell Award presented to him at his graduation from the Police Academy for his character and dedication to serve.  Sergeant Wilson has been with the Village of Granville police department since July 1999.  Sergeant Wilson received an Associate’s degree from the COTC Criminal Justice program.  He was the Village’s investigator and traffic reconstructionist.  Chief Caskey had each officer introduce their family members present.

Steve Matheny, Executive Director of the Granville Area Chamber of Commerce, advised Council that the Chamber requested funding from the Granville Community Foundation for the completion of a parking study in the downtown area.  The Foundation placed the application on hold and requested additional information that included seeking Village Council’s support for commissioning such a study.  The Chamber was hoping to gain a better understanding of the parking issues in the downtown area by hiring a company to gather objective data.  Councilmember McGowan indicated his support for such a study and wished the Chamber luck.  He advised that there had been previous studies completed by the Village and staff could make those studies available.  Councilmember Finkelman suggested that the company completing the survey might want to review the pedestrian safety information that the Village has available.  Councilmember O’Keefe thought a parking survey was a great idea.  Vice Mayor Montgomery asked if the survey was looking to get a sense of the level of the parking problem.  Director Matheny responded that the Chamber had an open attitude and were not assuming there was or was not a parking problem.  The Chamber was hoping the survey would collect data that someone could use to make an objective evaluation regarding parking.  Councilmember Johnson was in support starting with the collection of empirical data first in order to more objectivity determine how to proceed.   Council indicated their support for the Chamber to proceed with their application for funding a parking study.

OLD BUSINESS

There was no Old Business.

NEW BUSINESS

Resolution No. 2017-24, A Resolution to Appoint an Ex Officio Member to the Planning Commission was introduced and moved for approval by CouncilmemberJohnson.  Second by Councilmember McGowan.

No discussion.

Mayor Hartfield called for a vote to approve Resolution No. 2017-24.   Motion carried.  Resolution No. 2017-24 was adopted.

Resolution No. 2017-25, A Resolution Authorizing the Village Manager to Enter into an Agreement for Indigent Defense Services in Municipal Court with the Licking County Commissioners and the Village of Granville was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember Johnson.

Discussion:

Vice Mayor Montgomery asked about the changes to the contract.  Clerk Prasher advised that this new contract more specifically outlined the timing and payment methods contract participants would follow when indigent services were provided by Licking County.

Mayor Hartfield called for a vote to approve Resolution No. 2015-25.  Motion carried.  Resolution No. 2015-25 was adopted.        

Ordinance No. 04-2017, An Ordinance Authorizing the Village Manager to Grant a General Permit to Joseph Mangine and Diane Anci to License the Use of the Village Right-of-Way at 204 South Pearl Street was introduced and requested a public hearing be set for April 19, 2017 by Councilmember O’Keefe.  Second by Councilmember Johnson.

Mayor Hartfield scheduled a public hearing for Ordinance No. 04-2017 for April 19, 2017.

Mayor Hartfield recused herself from the meeting as she is a neighbor to this property.

Councilmember Lerner asked how the fence was installed prior to the resident requesting a right-of-way permit.  Law Director King responded that the rights-of-way on many downtown Village streets were wider than other areas.  This permit could have just been missed.  He was unsure of the particulars. 

Councilmember McGowan asked if the fence obstructed any vehicular views.  He commented that from the map, the fence could be set back toward the pool area more. 

Vice Mayor Montgomery wanted to understand why the Planning Commission had not advised the applicant to seek a permit.  Manager Pyles and Law Director King indicated that they would look into this issue.

Mayor Hartfield returned to the meeting.

 Ordinance No. 05-2017, An Ordinance to Amend Ordinance No. 09-2016  

 Providing for Adjustments of the Annual Budget for the Fiscal Year 2017 and

 Revising Sums for Operating was introduced and requested a public hearing be set for April 19, 2017 by Councilmember Finkelman.  Second by Councilmember McGowan.

Mayor Hartfield scheduled a public hearing for Ordinance No. 05-2017 for April 19, 2017.

Vice Mayor Montgomery asked if staff could provide a quick run-through about the South Cherry Street project.  Manager Pyles stated that the project was needed to address a safety issue caused by heavy rainfalls that caused the storm water line to charge and blow the manhole cover off at North Plum Street and West Broadway.  The Village asked Bird & Bull to engineer a solution and put the project out to bid.  The bids were received.  The bids were above the engineer’s estimate, but within the nine percent above limit. 

Councilmember O’Keefe asked what issues could be encountered underground with this project and the timeline of the project.  Service Director Hopkins stated that there were water, sewer and gas lines underground at various depths.  It was impossible to know what may be found once digging began.  The project was expected to last three months.

Mayor Hartfield had several questions and concerns about this very expensive project: 

  • the $97,000 overage currently being projected
  • the excessive tree removal – uncomfortable with clear cutting trees
  • what could be found underground
  • the variance between the unit prices of the two bids
  • was this proposed route, the best route
  • was there another more creative solution that could accomplish the same result

Brian Coghlan, Village Engineer with Bird & Bull, explained to Council that the South Cherry Street project was not part of the Village’s original Capital Improvement Plan (CIP).  Bird & Bull was given this project late last year to begin preparing the engineering specifications due to an opportunity to connect our system with Denison’s system as part of their arts complex.  This project would solve the safety hazards triggered by the hydraulic pressure build-up at North Plum Street and West Broadway that causes the manhole cover to pop off during heavy rain events.   The Village’s existing storm sewer was undersized.  There were two solutions.  The first solution would take several years and be very costly to run two storm water lines across West Broadway and down South Main Street to the outflow.  The faster, less costly solution was to install an interceptor storm water line and run it down South Cherry Street.  There were a lot of issues with the South Cherry Street installation.  The sanitary line was buried very deep, waterlines cross each other and the soils were soft and could cause collapse of lines at any time during the process. The original alignment was along the western edge of the roadway.  That location was rejected as it would require a forty-foot retaining wall.  After looking at several other alternatives, it was decided to run the line along the gutter line on the west side of the street, which the contractor determined should be an effective route. This new, adjusted route would avoid a lot of problems and reduce costs that would be passed along to the Village.  Mr. Coughlan addressed the concerns about the lack of bidders and the disparity in the two bids received.  The lowest bidder was a contractor that had worked in the Village on many occasions, was aware of the issues involved with this project and felt confident of being able to complete the project successfully.  Mr. Coghlan stated that the other bidder did not submit a serious bid.  He indicated that he had also spoken to other contractors, who had not submitted bids.  Bids were not submitted as they were uncomfortable with the complexities of the project.  Mr. Coughlan suggested that the Village camera and “pothole” all utilities prior to the project in order to better identify potential problem areas.  Mayor Hartfield asked, due to the new alignment, if the Village would need to rebid the project and how much of a credit the Village could anticipate.  Mr. Coughlan said about a $21,000 credit.  Law Director King indicated that the project was the same corridor and same purpose, so a rebid would not be needed.  The Village and contractor identified potential problems and mitigated issues.  Mr. Coghlan added that the route was adjusted slightly to save some of the trees, but any additional changes to save trees would be more expensive or not viable.  Service Director Hopkins said that trying to save trees could cause safety issues.  During construction, the root structure of the trees could be damaged and cause the trees to fall during a storm or winter snow.  The trees would likely fall into the roadway area.

Councilmember Johnson asked if the televising work could be completed in the next two weeks, prior to the awarding of the bid, to allow staff and Council to be better informed as to potential issues and still keep the project moving forward. 

Council requested that staff move forward with the televising process as quickly as possible in order to provide information on potential underground issues.

REVIEW OF MINUTES

Regularly Scheduled Meeting of March 15, 2107

Councilmember McGowan made a motion to approve the March 15, 2017 minutes.  Second by Councilmember Johnson.   Motion carried.

Councilmember O’Keefe asked if any additional information about picking up debris along State Route 16 was available.  Manager Pyles advised the only approved route with ODOT was through their Adopt a Highway program.  He was checking with Denison University to see if students would be interested in adopting that portion of the highway, but it could not happen until fall.

COMMITTEE REPORTS   

Granville Community Foundation – (Lerner)

Councilmember Lerner reported that the Foundation held its grant breakfast to recognize grant recipients.  A couple of grants were put on hold awaiting additional information.

Granville Recreation District – (Johnson)

Councilmember Johnson reported that the GRD/Bryn Du meetings were progressing well.  The group was very cooperative and anticipated developing a Memorandum of Understanding.  The GRD spring sports were underway.

Planning Commission – (Montgomery)

Vice Mayor Montgomery reported that the Planning Commission had one consent agenda item – a home addition.

Granville Arts Commission (O’Keefe)

No report.

Open Space Committee (Finkelman)

No report

Tree & Landscape Commission – (Lerner)

No report.

Union Cemetery – (McGowan)

No report.

OTHER COUNCIL MATTERS

Councilmember Lerner stated that she was impressed by the presentations Chief Caskey makes when swearing in new officers.  She appreciates his knowledge of his officers and how he takes time to acknowledge each one.

Vice Mayor Montgomery asked about recent car thefts.  Chief Caskey stated that two vehicles had been stolen from in front of resident’s homes; however, the residents had left their keys in the car.  One vehicle was recovered at Buckeye Lake.

Councilmember O’Keefe asked if the Village was considering pursuing the purchase of a lime sludge press to handle our lime sludge debris.  Manager Pyles indicated that the Village had an engineering firm looking at the feasibility of the Village using this process. 

Councilmember O’Keefe also asked when the pedestrian prioritization lists were due back to Village staff.  Manager Pyles hoped the lists would have been returned that evening.  Mayor Hartfield asked Clerk Prasher to resend the information to Councilmembers.

OTHER STAFF MATTERS

There were no Other Staff Matters.

EXECUTIVE SESSION

Councilmember Johnson moved to enter into Executive Session pursuant to

ORC §121.22(G)(2)  – “to consider the purchase of property for public purposes.” Second by Councilmember Finkelman.

Mayor Hartfield called for a roll call vote: Johnson – yes; Lerner – yes; McGowan – yes; O’Keefe – yes; Finkelman – yes; Montgomery – yes; Hartfield – yes. Motion carried 7-0. Time in:  8:50pm. 

Councilmember McGowan left the meeting at 9:20pm.

Councilmember Finkelman moved to return to regular session.  Second by Councilmember O’Keefe.

Mayor Hartfield called for a roll call vote Lerner – yes; O’Keefe – yes; Finkelman – yes; Johnson – yes; Montgomery – yes; Hartfield – yes.  Motion carried 6-0. Time in:  9:44pm. 

Council returned to regular session.

ADJOURNMENT (9:48pm)

Councilmember O’Keefe made a motion to adjourn.  Second by Councilmember Johnson.  Motion carried.

Council Minutes March 15, 2017

VILLAGE OF GRANVILLE

COUNCIL MINUTES

March 15, 2017

 

CALL TO ORDER (by Mayor Hartfield at 7:31pm)

PLEDGE OF ALLEGIANCE

ROLL CALL

Those responding to the roll call were Councilmembers Johnson, Lerner, McGowan, O’Keefe, Vice Mayor Montgomery, Mayor Hartfield, Manager Pyles and Law Director King.

Councilmember McGowan moved to excuse Councilmember Finkelman from the meeting.  Second by Councilmember Lerner.  Motion passed.           

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the March 15, 2017 agenda.  Second by Councilmember Johnson.  Motion passed.

CITIZENS COMMENTS (7:33pm)

Bruce Cramer, Executive Director of the Bryn Du Mansion, provided Council with flyers outlining the upcoming events at the Mansion through the end of 2017.  Mr. Cramer indicated that there was something for everyone from cerebral events to just fun activities.  Be sure to check out the Bryn Du Art Show this weekend as well as the BIA Home and Garden Show.

Dan Long, 86 Fairview Avenue, expressed concerns about the proposed Glenshire subdivision, specifically the density of the plan and the methodology of the traffic study.  He pointed out that the traffic study listed the development as having thirty-six homes, but the developer indicates thirty-seven homes.  Additionally, the traffic study was completed in October, 2016.  Mr. Long suggested a new study be completed now that the Thornwood Crossing interchange had opened.  He also felt the methodology of the traffic study was faulty as it used the number of cars from the Colony subdivision for an anticipated count for Glenshire, as the Colony had two exit points.    Mr. Long commented that the Village was expediting the annexation process for this developer when individual residents were struggling to annex into the Village.  Manager Pyles explained that the number of homes was a moving target until the design plans were finalized.  That additional home could increase traffic counts by five to six trips a day.  The Village was planning to have LCATS complete another traffic study later this spring to note any changes due to the opening of Thornwood Crossing.  Law Director King explained that the Village was not expediting Glenshire’s annexation process; that annexation processes were titled Expedited Type 1 or Type 2 annexations.  Expedited meant that all properties to the annexation process were in agreement and no hearings were needed to resolve possible disputes.  Manager Pyles asked Mr. Long to stop in or email his specific questions to staff in to order more directly address his concerns.

Mayor Hartfield asked staff to provide a timeline for how the remaining portion of the development process would work.

Law Director King stated that he would have staff put together a timeline showing the remaining process – hearings, meetings, etc.  There were still a number of opportunities for residents to participate in the process.   The Licking County Commissioners would be voting on the annexation request next.  Development plans would be submitted to the Planning Commission tentatively in June.  Residents would have the opportunity to participate in the process at that time.  Mayor Hartfield asked that, when the timeline was completed, it be mailed to the surrounding neighbors.  A number of people had approached her and were not comfortable coming to and/or speaking out at public meetings. 

As no one else appeared to speak, Mayor Hartfield closed Citizen Comments at 7:54pm.

PUBLIC HEARING 

Ordinance No. 03-2017, An Ordinance to Amend Ordinance No. 09-2016 Providing for Adjustments of the Annual Budget for the Fiscal Year 2017 and Revising Sums for Operating Expenses

As no one appeared to speak, Mayor Hartfield closed the Public Hearing at 7:55pm.

OLD BUSINESS

Ordinance No. 03-2017, An Ordinance to Amend Ordinance No. 09-2016 Providing for Adjustments of the Annual Budget for the Fiscal Year 2017 and Revising Sums for Operating Expenses was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember O’Keefe.

Discussion:

Councilmember Johnson questioned the need for appropriating an additional $36,800 for the street improvement project when the bid came in $88,000 less than the engineer’s estimate.  Manager Pyles indicated that the engineer requested an additional appropriation to cover the possible need for base work that might exceed even the $88,000 bid savings.  This appropriation was more preemptive for a worst case scenario. 

Councilmember O’Keefe asked the need for an additional appropriation for a pick-up truck for the wastewater superintendent.  Manager Pyles replied that during the budget process a portion of the funding for that truck was inadvertently reduced.  A heavier duty truck was needed to support an extended cab for staff and a lift needed in the bed of the truck.

Mayor Hartfield called for a roll call vote to approve Ordinance No. 03-2017:  Johnson (yes); Lerner (yes); McGowan (yes); O’Keefe (yes); Vice Montgomery (yes); Mayor Hartfield (yes).  Motion passed 6-0.  Ordinance No. 03-2017 was approved.

NEW BUSINESS           

Resolution No. 2017-22, A Resolution to Award the Contract for the 2017 Street Improvement Project to Kokosing Construction Company, as per Specifications, and Authorize the Village Manager to Enter into an Agreement Therefor was introduced and moved for approval by Councilmember O’Keefe.  Second by Councilmember McGowan.

Discussion:

Councilmember McGowan commented that the Village was selecting the lowest and best bid with Kokosing coming in $88,000 below the engineer’s estimate.

Mayor Hartfield called for a vote to approve Resolution No. 2017-22.   Motion carried.  Resolution No. 2017-22 was adopted.

Resolution No. 2017-23, A Resolution to Appoint a Member to the Planning Commission was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember O’Keefe.

Discussion:

Mayor Hartfield thanked the candidates for their willingness to serve and on the quality of candidates.

Councilmember McGowan expressed his appreciation that four candidates submitted applications. 

Each candidate was given an opportunity to speak.

Tim Klingler, 457 North Granger Street, indicated that he had restored several homes in the Village.  That he had served as the ex-officio member to the Planning Commission.  He stated that he had been requested to consider serving again.

Jean Hoyt, 117 Locust Place, explained that she had served on both the Planning Commission and Board of Zoning and Building Appeals.  She had twenty-five years of experience as a real estate appraiser, which provided her a different perspective on market appeal, marketability of improvements and the impact of development on property values.

Maureen Clark, 680 West Maple Street, stated that she was a twelve-year resident of the Village.  She was a retired nurse with interests in public and social health.  Her goals were to encourage input by citizens into the public process.  Ms. Clark had served on several boards and was very interested in this opportunity to serve and give back to the community.

Jeremy Young, 79 Victoria Drive, was a new three-year resident to the community, but was interested in investing in service and helping to maintain Granville’s unique quality of life. He stated that he was an attorney practicing in zoning and real estate litigation.  He had been a former board and committee member for his previous HOA. 

Mayor Hartfield reiterated how much Council appreciated great people being willing to serve the Village.  With only one position to fill, three individuals would not be selected.  However, the school district needed to select an ex-officio member and if candidates were interested, the Village would forward their applications to the school district for consideration.  All the candidates indicated a willingness to have their applications forwarded if not selected.  Mayor Hartfield commented that with Mr. Klingler’s experience, she felt a stronger connection to Mr. Klingler. 

Councilmember McGowan supported Mr. Klingler as he was a former ex-officio member.

Councilmember O’Keefe stated that as a Council ex-officio member on the Planning Commission, she worked with Mr. Klingler and felt he was the strongest candidate.

Vice Mayor Montgomery added that both Ms. Hoyt and Mr. Klingler were very strong candidates because of their previous experience serving on boards/commissions.  He also appreciated the volunteer effort to sit as a non-voting, ex-officio member, so he was in support of selecting Mr. Klingler.

Councilmember Johnson echoed Vice Mayor Montgomery’s comments; however, he was very happy to see new applicants and hoped they would continue to apply for positions as vacancies could happen very quickly.

Councilmember McGowan moved to amend the resolution and appoint Tim Klingler to the Planning Commission.  Second by Councilmember O’Keefe.

Mayor Hartfield called for a roll call vote to amend Resolution No. 2017-23 to appoint Tim Klingler to the Planning Commission:  Lerner (yes); McGowan (yes); O’Keefe (yes); Johnson (yes); Vice Montgomery (yes); Mayor Hartfield (yes).  Motion passed 6-0.  Resolution No. 2017-23 was amended.

Mayor Hartfield called for a vote to approve Resolution No. 2017-23 as amended.   Motion carried.  Resolution No. 2017-23 was adopted as amended.

REVIEW OF MINUTES

Regularly Scheduled Meeting of March 1, 2017

Councilmember McGowan made a motion to approve the March 1, 2017 minutes.  Second by Councilmember Johnson.   Motion carried.

MAYOR'S REPORT – February

The Mayor's report for the month of February was presented for review.

Councilmember O’Keefe asked what the Miscellaneous Court fees were.  Law Director King advised that he was unsure and would check with the Clerk of Court.  Vice Mayor Montgomery thought the fees were from the Alternative Plea Program. 

Councilmember McGowan moved to accept the February Mayor’s Report.  Second by Councilmember Johnson.  Motion carried.

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes.

MANAGER'S REPORT – February

The Manager's Report for the month of February was presented for review.

Vice Mayor Montgomery asked about the lead mapping that was completed for the OEPA.  Manager Pyles stated that the mapping was submitted to the OEPA, who requested maps showing homes that could have lead solder.  These maps were compiled and color coded showing housing stock that would not have lead solder and those that possibly could have lead solder.  The maps were based on the generic age of the home.  Some older homes could have completely replaced older plumbing with newer plumbing, but the Village was not able to determine that information.

Councilmember McGowan moved to accept the February Manager’s Report.  Second by Councilmember Lerner.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes.

COMMITTEE REPORTS   

Granville Community Foundation – (Lerner)

Councilmember Lerner reported that the Foundation would be holding a breakfast reception for grant recipients on March 23, 2017.

Granville Recreation District – (Johnson)

Councilmember Johnson reported that the GRD had its first meeting for the playground replacement project with twenty volunteers attending.  Spring sports programming was just beginning.

Planning Commission – (Montgomery)

Vice Mayor Montgomery reported that the Planning Commission approved a fence application and an application for roof-mounted solar panels in the Village Residential District.

Granville Arts Commission (O’Keefe)

No report.

Open Space Committee (Finkelman)

No report.

Tree & Landscape Commission – (Lerner)

Councilmember Lerner reported that the Commission completed a landscape plan for the Thornwood Crossing interchange and submitted it to ODOT.  ODOT advised that there would be only a few things that could be planted this spring as ODOT needed to complete the interchange project.

Union Cemetery – (McGowan)

Councilmember McGowan reported that the joint meeting of the Village and Township for the Union Cemetery would be held on May 7, 2017 at 7:00pm in the Village Chambers.

OTHER COUNCIL MATTERS

Councilmember O’Keefe asked about the status of the clean-up along SR 16 between River Road and Columbus Road mentioned during the last meeting.  Manager Pyles would check with ODOT to see if the Village could initiate that project on ODOT property and if Alternative Plea participants could do the work.

Councilmember Lerner asked about the 9-1-1 ballot issue to increase the cost of the 9-1-1 services slated for the May 2, 2017 primary.  She questioned if the Village could keep its own dispatch system.  Chief Caskey advised that all Village emergency calls currently go to the Licking County 9-1-1 center.   The 9-1-1 center then contacted the Village.  The Village dispatchers only responded to calls from the non-emergency line.  Fire Chief Curtis explained that the Licking County Commissioners currently support the 9-1-1 center.  This levy would provide funds to the 9-1-1 center, above and beyond their current funding levels, allowing the County Commissioners to free up sales tax funding for other purposes. 

OTHER STAFF MATTERS

Manager Pyles provided Council with two memos.  The first memo summarized Senate Bill 331, which authorized the possible installation of cell towers that could be up to fifty feet tall within municipalities.   The other memo requested that Council review all possible pedestrian improvements to prioritize them and return to staff by the next Council meeting. 

The Village Planner was hosting an Open House for residents to come in to discuss possible spring/summer projects on Thursday, March 23rd from 5:00 – 7:00pm.

EXECUTIVE SESSION

Councilmember Lerner moved to enter into Executive Session pursuant to

ORC §121.22(G)(2)  – “to consider the purchase of property for public purposes” and ORC §121.22(G)(1) – “to consider the compensation of a public employee.”    Second by Councilmember Johnson.

Mayor Hartfield called for a roll call vote: McGowan – yes; O’Keefe – yes; Johnson – yes; Lerner – yes; Montgomery – yes; Hartfield – yes. Motion carried 6-0. Time in:  8:50pm. 

Councilmember McGowan moved to return to regular session.  Second by Councilmember Lerner.

Mayor Hartfield called for a roll call vote O’Keefe – yes; Johnson – yes; Lerner – yes; McGowan – yes; Montgomery – yes; Hartfield – yes.  Motion carried 6-0. Time in:  9:45pm. 

Council returned to regular session.

ADJOURNMENT (9:49pm)

Councilmember McGowan made a motion to adjourn.  Second by Councilmember Johnson.  Motion carried.

             

Council Minutes March 1, 2017

VILLAGE OF GRANVILLE

COUNCIL MINUTES

March 1, 2017

 

CALL TO ORDER (by Mayor Hartfield at 7:30pm)

PLEDGE OF ALLEGIANCE

ROLL CALL

Those responding to the roll call were Councilmembers Johnson, Lerner, McGowan, Vice Mayor Montgomery, Mayor Hartfield, Manager Pyles and Law Director King.           

Councilmember McGowan moved to excuse Councilmembers Finkelman and O’Keefe.  Second by Councilmember Johnson.  Motion passed.

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the March 1, 2017 agenda.  Second by Councilmember Johnson.  Motion passed.

CITIZENS COMMENTS (7:33pm)

As no one appeared to speak, Mayor Hartfield closed Citizen Comments at 7:34pm.

REVIEW HEARING

Review Hearing of a Planning Commission Decision Approving Application #2017-142 for a Projecting Sign for 116 East Broadway for the Business Known as Donatos

Law Director King announced that the Review Hearing was tentatively postponed. Donatos applied for a new sign, which was approved during the February 27, 2017 Planning Commission meeting. The review hearing, which was scheduled for March 1st, was tentatively moved to March 15, 2017.  It is expected that Application #2016-142 will be withdrawn altogether in light of the newly approved signage.

OLD BUSINESS

There was no Old Business.

NEW BUSINESS         

    1. Resolution No. 2017-13, A Resolution to Authorize the Non-Permanent Installation of a Sidewalk Café on the Public Sidewalk at 122 East Broadway in Front of the Business Known as the Aladdin for Calendar Year 2017, Subject to Restrictions
    1. Resolution No. 2017-14, A Resolution to Authorize the Non-Permanent Installation of a Sidewalk Café on the Public Sidewalk at 126 East Broadway in Front of the Business Known as The Pub on Broadway for Calendar Year 2017, Subject to Restrictions
    1. Resolution No. 2017-15, A Resolution to Authorize the Non-Permanent Installation of a Sidewalk Café on the Public Sidewalk at 128 East Broadway in Front of the Business Known as the Moe’s Barbeque for Calendar Year 2017, Subject to Restrictions
    1. Resolution No. 2017-16, A Resolution to Authorize the Non-Permanent Installation of a Sidewalk Café on the Public Sidewalk at 132 East Broadway in Front of the Business Known as the Village Coffee for Calendar Year 2017, Subject to Restrictions
    1. Resolution No. 2017-17, A Resolution to Authorize the Non-Permanent Installation of a Sidewalk Café on the Public Sidewalk at 134 East Broadway in Front of the Business Known as the Day y Noche for Calendar Year 2017, Subject to Restrictions
    1. Resolution No. 2017-18, A Resolution to Authorize the Non-Permanent Installation of a Sidewalk Café on the Public Sidewalk at 138 East Broadway in Front of the Business Known as the Whit’s Frozen Custard for Calendar Year 2017, Subject to Restrictions
    1. Resolution No. 2106-19, A Resolution to Authorize the Non-Permanent Installation of a Sidewalk Café on the Public Sidewalk at 127 East Broadway in Front of the Business Known as the Dragon Village for Calendar Year 2017, Subject to Restrictions
    1. Resolution No. 2017-20, A Resolution to Authorize the Non-Permanent Installation of Sidewalk Seating on the Public Sidewalk at 125 East Broadway in Front of the Business Known as Granville Area Chamber of Commerce for Calendar Year 2017, Subject to Restrictions
    1. Resolution No. 2017-21, A Resolution to Authorize the Non-Permanent Installation of a Sidewalk Café on the Public Sidewalk at 138 North Prospect Street in Front of the Business Known as “Mai Chau on Prospect” for Calendar Year 2017, Subject to Restrictions

Resolution Nos. 2017-13 through 2017-21 were introduced and moved for approval by Councilmember McGowan.  Second by Councilmember Lerner.

Discussion.

Councilmember McGowan noted that these resolutions were changed this year to remove the previously required five-foot walkway adjacent to the building.  This change allowed the actual sidewalk seating café areas to be moved closer to the buildings allowing for more pedestrian walkway space.

Vice Mayor Montgomery indicated that there were some concerns regarding compliance issues involving sidewalk signs that could perhaps prohibit the approval of all of these resolutions.  However, after receiving information from Planner Walker Yost, it seems those issues were resolved currently.

Mayor Hartfield called for a vote to approve Resolution Nos. 2017-13 through 2017-21.   Motion carried.  Resolution Nos. 2017-13 through 2017- 21 were adopted.

Ordinance No. 03-2017, An Ordinance to Amend Ordinance No. 09-2016 Providing for Adjustments of the Annual Budget for the Fiscal Year 2017 and Revising Sums for Operating Expenses was introduced and requested a public hearing be set for March 15, 2017 by Vice Mayor Montgomery.   Second by Councilmember Lerner.

Councilmember Johnson asked why the storm water project monies were being requested prior to the bid opening.  Manager Pyles indicated that as this budget amendment was being sent to Council, staff wanted to budget ahead and include the entire engineer’s estimate as part of this budget amendment.

Vice Mayor Montgomery questioned what a Vapex system was and how it worked.  Manager Pyles stated that a small cabinet would be installed pumping water into the unit.  An ozone mist is created that interacted with the hydrogen sulfide to reduce odors.  This unit would also help prevent corrosion of equipment and would break down oil, grease and fats prior to going into the plant.

Mayor Hartfield scheduled a public hearing for Ordinance No. 03-2017 for March 15, 2017.

REVIEW OF MINUTES

Regularly Scheduled Meeting of February 15, 2017

Councilmember Lerner made a motion to approve the February 15, 2017 minutes.  Second by Councilmember Johnson.   Motion carried.

Council Retreat Meeting of February 25, 2017

Councilmember Lerner made a motion to approve the February 25, 2017 minutes.  Second by Councilmember Johnson.   Motion carried

COMMITTEE REPORTS   

Granville Community Foundation – (Lerner)

No report

Granville Recreation District – (Johnson)

Councilmember Johnson reported that the meeting between the Bryn Du Commission and Rec District were going well.

Planning Commission – (Montgomery)

Vice Mayor Montgomery reported that the Planning Commission utilized the new consent agenda format at their most recent meeting.  The agenda included a sign and sidewalk sign approval for Donatos and a sidewalk sign for the BookSquire.  There was a work session with developers interested in building apartment units on South Cherry Valley Road that included two hundred sixteen units – one hundred eight one-bedroom units and one hundred eight two-bedroom units.  Law Director King provided the developer with a memorandum explaining the existing zoning issues with their development plan.  They indicated that they would review the plan and come back with something that better suited the current zoning. 

Councilmember McGowan asked if what design elements of the plan were not permitted.  Vice Mayor Montgomery indicated that there were issues with height, density and total square footage.  Law Director King added that he spoke with the developers later and advised that commercial uses were permitted as well as mixed use designs.  Mayor Hartfield confirmed that the plan as presented would not likely be approvable.  Law Director King responded in the affirmative, but the Planning Commission recommended that they work on a new design plan and resubmit.

Granville Arts Commission (O’Keefe)

No report.

Open Space Committee (Finkelman)

No report.

Tree & Landscape Commission – (Lerner)

Councilmember Lerner reported that the Commission had a work session regarding a landscape design plan for Thornwood Crossing. 

Union Cemetery – (McGowan)

Councilmember McGowan reported that the volunteer work day was scheduled for June 10, 2017.  The Board also discussed hosting the Ghost Walk program and an additional fall program.  Councilmember McGowan requested that the Village submit the budgeted funding contribution.

OTHER COUNCIL MATTERS

Mayor Hartfield asked if it would be possible to organize a community clean-up of the banks along SR 16 at the Cherry Street, SR 661 and River Road exits.  The banks are covered with debris currently.  It would be easier to complete a clean-up now, prior to the grass beginning to grow and before the first mowing.

OTHER STAFF MATTERS

Manager Pyles advised Council that the Village was invited to complete a full grant application for pedestrian crosswalk improvements through the TAP Grant program.  He also added that there were other limited funding grants that the Village would be applying for, in collaboration with Granville Township, for pedestrian improvements along Newark-Granville Road and New Burg Street.

EXECUTIVE SESSION

Councilmember McGowan moved to enter into Executive Session, pursuant to

ORC §121.22(G)(2)  – “to consider the purchase of property for public purposes” and ORC §121.22(G)(1) – “to consider the compensation of a public employee.”    Second by Councilmember Johnson.

Mayor Hartfield called for a roll call vote: Johnson – yes; Lerner – yes; McGowan – yes; Montgomery – yes; Hartfield – yes. Motion carried 5-0. Time in:  7:56pm. 

Councilmember McGowan moved to return to regular session.  Second by Councilmember Johnson.

Mayor Hartfield called for a roll call vote: Lerner – yes; McGowan – yes; Johnson – yes; Montgomery – yes; Hartfield – yes. Motion carried 5-0. Time in:  9:29pm. 

Council returned to regular session.

ADJOURNMENT (9:30pm)

Councilmember McGowan made a motion to adjourn.  Second by Councilmember Lerner.  Motion carried.

Council Minutes Retreat February 25, 2017

Villages of Granville

Council Minutes

Council Retreat

February 25, 2017

 

CALL TO ORDER (by Mayor Hartfield at 9:15am)

ROLL CALL

Those responding to the roll call were Councilmembers Johnson, Lerner, McGowan, Vice Mayor Montgomery, Mayor Hartfield, Manager Pyles and Law Director King.

NEW BUSINESS

Manager Pyles went over the previous retreat goals and objectives from 2012, 2014 and 2016. 

The main goal from 2012 that remained a work in progress was updating the Village zoning code.  The Village reevaluated professional contracts, employee health insurance and analyzed expenditures.  Staff continues to look at expenditures including the cost of the paint drop-off program.

Goals from 2014-2015 that staff were still working on include:

·         Continuing with sidewalk repairs

·         Repairing brick areas on North Main Street

·      Economic development including working with Grow Licking County and the Sustainability Committee (Township, Village and School District)

·         Reconsideration at amending the code to include some standard of property

maintenance

·         Increasing citizen participation by developing a Facebook page

·         “Greening” the code to include looking at solar energy

·         Ongoing financial diligence

·         Focusing on pedestrian safety

·         Improving staff competence to include increase in community involvement and to do better to communicate with residents, Trustees and other agencies

Council determined the following at the major goals that needed to be addressed in 2017-2018:

  • Maximize communication
  • Volunteer Recognition at Bryn Du
  • Maintain financial diligence, use multi-year planning
  • Enhance pedestrian safety
  • Work with other local governmental entities for economic sustainability
  • Infrastructure capital project, analyze Village systems
  • Staff professional competence and accessibility in support of residents
  • Reinstate more frequent Council committee meetings – once a quarter unless not needed

Council requested that staff send out a community communication about the lack of restrictions on chain businesses.  Council also requested a review of available downtown parking, to gather data/information and possibly complete a parking study.

Manager Pyles asked Council for any organizational issues that Council wanted to address.   Council requested that staff do the right thing and serve with excellence.

Manager Pyles asked Council how they would like to handle future annexation, especially regarding utility services.  Council stated that they would look at each annexation separately regarding the expansion of utilities without annexation. 

Manager Pyles presented Council with a memo regarding pedestrian planning and safety.   Manager Pyles discussed unfinished projects from the 1994 plan the Denison recommendations, the 2009 advisory committee and the 2010 Safe Routes to School plan. Manager Pyles would provide Council with a list of unfinished projects to prioritize. 

Council offered the audience members an opportunity to make comments.

Jurgen Pape, 3 Parnassus Drive, commented that he was not sure that there was a parking problem in the Village downtown area or just a perception of a problem.  The Village had a few small satellite parking lots that should take care of parking generally.  He also would like to see Council set a standard for the amount of space permitted for signage.  Regarding annexation, Mr. Pape would was neither in support nor against annexation, but any annexation should be density neutral by maintaining the existing density.

Dennis Cauchon, 327 East Broadway, expressed concern that nothing had been done since 1994 regarding pedestrian improvements.  It was the Village’s responsibility to add crossing signals and protect pedestrians, not make excused or blame the state.  Village Council had made no commitment to pedestrian safety.  It was Council’s obligation to get the job done.  The Village has made excused as to why the Middleton path was not initially built on Weaver Drive, why the countdown timers were not in place, why the flashing beacon on South Main Street was not replaced and why the East Broadway mid-block flashers were not returned to red flasher, instead of the current yellow.  Mr. Cauchon wanted Council to spend an equal amount on pedestrian safety as was spent on roadway improvements.

EXECUTIVE SESSION

Councilmember Johnson moved to enter into Executive Session pursuant to

Ohio Revised Code §121.22(G)(1) – “to consider the compensation of a public employee.”  Second by Councilmember McGowan.

Mayor Hartfield called for a roll call vote: Johnson – yes; Lerner – yes; McGowan – yes; Montgomery – yes; Hartfield – yes. Motion carried 5-0. Time in:  12:53pm. 

Councilmember McGowan moved to return to regular session.  Second by Councilmember Lerner.

Mayor Hartfield called for a roll call vote: Lerner – yes; McGowan – yes; Johnson – yes; Montgomery – yes; Hartfield – yes.  Motion carried 5-0. Time out:  1:43pm. 

Council returned to regular session.

Manager Pyles added that the Planning Commission was interested in being more involved in strategic planning.

ADJOURNED (1:48pm)

Council Minutes February 15, 2017

  VILLAGE OF GRANVILLE

COUNCIL MINUTES

February 15, 2017

 

CALL TO ORDER (by Mayor Hartfield at 7:30pm)

PLEDGE OF ALLEGIANCE

ROLL CALL

Those responding to the roll call were Councilmembers Johnson, Lerner, O’Keefe, Vice Mayor Montgomery, Mayor Hartfield, Manager Pyles and Law Director King. 

Councilmember Lerner moved to excuse Councilmembers Finkelman and McGowan from the meeting.  Second by Councilmember O’Keefe.

The minutes reflect that Councilmember Finkelman arrived at 9:37pm.      

APPROVAL OF AGENDA

Councilmember O’Keefe moved to approve the February 15, 2017 agenda.  Second by Councilmember Lerner.  Motion passed.

Mayor Hartfield explained to the standing room only audience that they were welcome to make a comment; however, a Denison President Adam Weinberg, Superintendent Jeff Brown and Trustee Kevin Bennett would speak first.  Resolution No. 2017-12 was not a resolution designating the Village a sanctuary city.  Village Council was not interested in making a political statement.  The Village would always enforce and maintain all federal, state and local laws.  Granville is home to Denison University with diverse students, faculty and staff.   This resolution was only a transparent affirmation that Granville was a welcoming community.  There was no other hidden agenda.

Adam Weinberg, Denison University President, appreciated Council proposing this resolution.  This resolution was a resolution by the people of Granville for the people in Granville including the 2,000 students at Denison University.  This resolution supports the spirit of Denison’s goal for political diversity.  Our community perceives ourselves as welcoming; however, reports from students, staff and other newcomers did not always have that same perception.  One in four Denison students enrolled at Denison was Ohioans with half the student body coming from the Midwest, while one in ten students were international in origin.  President Weinberg appreciated this resolution as it would add vitality to the spirit of our community.  Additionally, this resolution provided a model for what is needed to live in a modern, diverse community.  It represented a facet of our community that recognized differences and appreciated those differences.  As Denison’s President, he expressed his support for this resolution.

Kevin Bennett, Granville Township Trustee, stated that he encouraged Council to support this resolution unanimously.  This resolution was not a pretext supporting a sanctuary city designation or any comment on the current political climate.  It was not a political or partisan resolution.  It was a comment by the Granville Trustees and Village Council that Granville was a welcoming community.  Trustee Bennett also added that in a spirit of putting this resolution into action, he suggested that the Township and Village return to hosting community events as was the practice when he grew up in the Village.  Local business man Fred Abraham indicated a willingness to allow an event to take place at Abe’s Body Shop where Denison, Village and Township residents could attend a community party.  He requested that the Village appoint a person to serve as a member of the organizing committee. 

Jeff Brown, Superintendent of Granville Exempted Village School District, thanked the members of Council for their service to the community.  He explained that the Granville schools welcomed all students and all families to the Granville system.  Through this resolution, Council was modeling common values and support for everyone in the community.  The school district was in support of this effort and in support of this resolution.

CITIZENS COMMENTS (7:44pm)

Eileen Derolf, 12520 Refugee Road, Pataskala, commented that there were laws preventing discrimination already in place.  When a special group of people were elevated above another group of people that created divisiveness.  Legislation would not control feelings or prevent people from being hurt by others actions or comments.  The welcoming community language was too close to a sanctuary city designation.  This resolution was also a waste of legislative effort.  She was not in support of this resolution.

Rana Odeh, 66 Kenwick Circle, thanked Council as a person of color for initiating this resolution.  It was a nice gesture and attempt to welcome people to the community, especially those who did not look like you.  She indicated that she and her family were Muslims.  Although she felt generally welcomed in the community, she was not treated the same as white people.  There were subtle comments.  She felt she was treated as an outcast and was different from the rest of the community.  She also appreciated the dialogue that this legislation was generating.  The resolution was not legal legislation; it had no legal impact, but provided an important sentiment for others.  She did not see how this resolution would hurt anyone, but it would send a message of support to those who may feel like an outsider like her.  She was in support of this action.

Patricia Finkelman, 130 South Mulberry Street, read a statement from Councilmember Finkelman, who was unable to attend tonight’s meeting.  Mrs. Finkelman spoke of the feelings of exclusion when her family first moved to the Village because of their Jewish faith.  However, after several years of meeting people and providing information to those that expressed interest, they now feel included and very much enjoy being part of the community.  Even though people are different for a variety of reasons, supporting efforts to encourage a welcoming community and familiarity would ultimately breed friendship.  Councilmember Finkelman was in support of the resolution.

Susan Cox, 2377 Burg Street, expressed concern that this resolution could be morph into a sanctuary city designation, which she was not she would not support.  If the legislation was just a statement that Granville was a welcoming community, then passing the resolution would not hurt anything.  As voiced by individuals that evening, not everyone felt welcomed.  She provided an example of an incident involving her brother-in-law last summer, who was of Mexican heritage.  He was asked if he was an illegal during the July 4th festival.  She was in support of the resolution.

Catherine Pazera, 429 Highbanks Valley Court, stated she was in support of this resolution.  Her husband was an immigrant and a green card holder.  She appreciated Council’s efforts to make a formal statement of welcoming.

Cheryl McFarren, 129 Kildare Street, stated that people that look like her assume that our community was welcoming.  We took that for granted; however, that may not always be the case.  She appreciated Council making the point explicitly through this resolution.  Granville was a community that cared and support treating people with dignity for all.  She expressed her support for this legislation.

Carol Apacki, 352 Llanberis Drive, was in support of the legislation.  This legislation described a place where we would all want to live.  The community should be welcoming to all families and students.  This resolution would send a powerful message about who we were and who we want to be. 

Donita Strietelmeier, 111 Thresher Street, stated that she was born in North Dakota where diversity was whether you were of Swedish or Norwegian decent.  She recently moved from Edgewater, Illinois where she learned the true meaning of diversity.  She missed Edgewater for that very reason.  Granville was a nice community, but it had a ways to go to express a true welcomeness.  She was in support of the resolution.  It was a means of inspiring a democratic view of diversity.

Jo Ann Wiblin, 976 Hillside Drive, stated that she sang with the Denison Gospel Choir, was a former teacher and an local agency director.  She had also taught English as a second language for many years and considered many of those students, who were generally immigrants, as family members.  She also had a foster daughter, who was gay.  She expressed her support for this legislation.

Elaine Kent, 240 Glyn Carin Drive, stated that her parents were immigrants from Greece.  She felt Council’s time and efforts would be better spent taking action such as supporting the community dance proposed by Trustee Bennett.  Interaction such as this dance would help remove the victimhood mentally that people seem to have today.  She felt reaching out to people and having them participate locally would be a more effective measure than passing this resolution.

Kelly VanBuskirk, 744 Burg Street, commented that she was in support of the resolution.  However, she did not want Council to lose sight of what else was happening in the community regarding new development.  She did not want to see any further development in Granville.  She questioned what impact additional development would have on maintaining our small community.  She was not on bound for any new development.

Luke Metcalf, 3943 Canyon Road, felt this resolution suggested the encouragement of clicks in our community.  He was disappointed with the proposed resolution.  Granville was already a welcoming community.  He was not in support of the resolution. 

Sally Brigham, 3933 Canyon Road, stated that she was a long time resident of Granville.  She felt Granville was a wonderful, welcoming community right now.  The Village and Township did not need a piece of paper to say we were welcoming.  You cannot make people be nice to others.  She was not in support of the resolution.

Ken Apacki, 352 Llanberis Driver, was a forty-eight year resident of the Granville community.  He hoped Council would take an initiative to implement the resolution to greet and treat people as welcome visitors and residents all of the time.

Ceciel Shaw, 17 Samson Place, had been listening to testimony this evening.  She knew that most people in this community were privileged.  She felt it was important for the community to think about how to create greater understanding among people.

Rochelle Steinberg, 425 East College Street, was in support of the resolution, which was long overdue.  Granville was not always a welcoming community.  When her family moved here and her children were in school, they received a great deal of anti-Semitic treatment.  However, she had also experienced genuine friendship and warmth with people.  She was in support of this statement to inspire everyone to appreciate and value differences.

Dan Long, 86 Fairview Drive, felt the proposed Glenshire housing development with thirty-seven houses on nineteen acres was too dense of a project.  He felt a traffic study should be completed.   He expressed his support for the welcoming community resolution.

Geraldine Jacobsen, Blue Jay Road, Heath, indicated that she had recently moved to this area.  She found everyone in the area friendly and helpful.  Kindness cannot be legislated.  People need to teach the young how to be kind.  The Village did not need to encourage criminal behavior.  This resolution was just feel good stuff.

Sarah Chaulk, 3050 Johnstown-Alexandria Road, Alexandria, did not understand why is proposal was being brought forth.  She questioned what happened in the community to initiate this resolution.  She wanted a definition of welcoming community.  She wondered how that differed from a sanctuary city.  This resolution was just an excuse to insert undocumented people into the community.  She felt the discussion of differences in people, divided people.  Harping about differences did nothing to make people get along.  She felt this resolution sent a message that something was wrong.

Veerendra Lele, 113 Chapin Place, was in support of the resolution.  He stated that he was an anthropologist.  His research, as well as the research of others, indicated that when people feel welcome, they invest and participate in public life because they feel welcome and included.  When people feel unwelcome, they retract from society and feel undesired in a community.  He had, on occasion, been made to feel that his presence in Granville was undesired.  He expressed support an affirmation for the positive attitude that the resolution generated.

Monica Martinez, 2928 Silver Street, stated that she was a Columbian immigrant to the United States.  She very much supported this resolution as a way to build bridges and bring people together.  Granville was her home and she wanted to feel like she belonged to the community.  Words did have the power to make change.  This resolution had already brought people together with an opportunity to share their story.

Gail Wince, 2350 West Broadway, was always personally welcoming and felt welcomed in the community.  Legislation could not make people be nice.  This resolution was unnecessary and she was not in support.

Olivia Aguliar, 405 Burg Street, was a Denison professor and resident of the Village.  She had been made to feel unwelcome on many occasions.  It seemed that residents want to ignore ore silence things that they did not want to hear.  She questioned how the passage of this resolution could hurt anyone.  She was in support of the resolution and appreciated Council being attuned to resident’s concerns.

Dave Geiss, 3376 Milner Road, felt this resolution was a great opportunity for community dialogue.  A great way to start a conversation about bringing people together. Granville was already a welcoming community.  He questioned why Council would pass legislation and not just make a proclamation.  He felt the resolution was a little heavy handed.  He was generally in support of a welcoming community, but additional community outreach was also needed.

Tim O’Connor Fraser, 226 South Mulberry Street, appreciated the courage exhibited this evening by the people of color who have stood up to speak.  He was in support of this resolution as documents produced by institutions express a desire of how the community wanted to be and who they thought they were.

Ethan Nadolson, 282 Bryn Du Drive, stated that he was a long-time resident.  He certainly felt that people needed to be accepting of all people.  He asked Council how the resolution would be enforced, the origin of the document, how it was drafted and if the resolution could be escalated at a later date.  He felt that by talking about negative attributes, it caused division.  He recommended that Council add language preventing a sanctuary city designation.

Gia Martin, 334 East Broadway, indicated her support for the resolution especially after hearing examples of unwelcoming comments from residents who spoke that evening.  It was brave of those individuals to come forward.  She hoped that this discussion and resolution would help to improve Granville.

Dan VanNess, Granville Township Trustee, had his reservations regarding the resolution.  He felt actions spoke louder than words.  Passing this resolution was just a thing to do.  In three months’ time, it would just be a piece of paper on a shelf.  He encouraged events such as the one proposed by Trustee Bennett.  The examples of snide remarks heard that evening only represented one to two percent of the population.  Ninety-eight percent of the population was welcoming.  He was not in support of the resolution.

Laura Clark, 433 Highbanks Valley Court, commented that if this resolution were not passed that evening, what would be remembered was a welcoming resolution did not pass.

Russell Ginise, 3738 Granview Drive, was in support of this resolution as it was affirming what was in the community’s heart.  If the passage of this resolution benefited one person, then why not pass it.

Nichole Jardell, 1735 River Road, expressed concern that this resolution was beyond a social issue.  Council could not correct people’s behavior.  She supported hosting social events, creating dialogue opportunities, but that night was not a dialogue.  She recommended that Council table the resolution.  She only became aware of the resolution that evening.  The resolution had not been vetted in the community.  Council should not make social change at a legal level.

Richard Crawford, 223 South Main Street, indicated his support for the resolution.  There had been many emotional and politically charged words that evening, but Council’s intent with the resolution was admirable.  

As no one else appeared to speak, Mayor Hartfield closed Citizen Comments at 9:07pm.

PUBLIC HEARING

Ordinance No. 02-2017, An Ordinance Authorizing the Village Manager to Enter into an Annexation Agreement Describing the Intentions of the Parties to Annex Certain Real Property Located Along Newark-Granville Road in Granville Township, Owned by S. R. Larsen, Trustee of the S. R. Larsen Ltd. Profit Sharing Plan Trust

As no one appeared to speak, Mayor Hartfield closed the Public Hearing at 9:08pm.

OLD BUSINESS

Ordinance No. 02-2017, An Ordinance Authorizing the Village Manager to Enter into an Annexation Agreement Describing the Intentions of the Parties to Annex Certain Real Property Located Along Newark-Granville Road in Granville Township, Owned by S. R. Larsen, Trustee of the S. R. Larsen Ltd. Profit Sharing Plan Trust was introduced and moved for approval by Vice Mayor Montgomery.  Second by Councilmember Johnson.

Discussion:

Councilmember O’Keefe confirmed that the passing of this ordinance was just an affirmation by Council that the developer could move forward with applying to Licking County to begin the annexation process.  Law Director King responded in the affirmative.  Passage of this agreement was just the beginning for the process.  There would be additional hearings to review and approve the site plan, accept the annexation and assign zoning to the area.  Councilmember O’Keefe added that a traffic study and environmental study had already been completed. 

Councilmember Johnson asked about Section 3 Utility Services that provides the developer access to water and sewer services.  The cost of these improvements would be the responsibility of the developer?  Law Director King responded in the affirmative.

Mayor Hartfield called for a roll call vote to approve Ordinance No. 02-2017:  Johnson (yes); Lerner (yes); O’Keefe (yes); Vice Montgomery (yes); Mayor Hartfield (yes).  Motion passed 5-0.  Ordinance No. 02-2017 was approved.

NEW BUSINESS        

Resolution No. 2017-10, A Resolution to Express Appreciation to Steven Hawk for Service on the Granville Planning Commission was introduced and moved for approval by Councilmember O’Keefe.  Second by Councilmember Johnson.

No discussion.

Mayor Hartfield called for a vote to approve Resolution No. 2017-10.  Motion carried.  Resolution No. 2017-10 was approved.

Resolution No. 2017-11, A Resolution Strongly Opposing the State of Ohio Governor’s Proposed 2017-2018 Budget, which Proposes Centralized Collection of Net Profit Tax Returns and other Provisions Related to the Municipal Income Tax, which Will Cause a Substantial Loss of Revenue Needed to Support the Health, Safety, Welfare and Economic Development Efforts of Ohio Municipalities was introduced and moved for approval by Councilmember O’Keefe.  Second by Councilmember Lerner.

Discussion:

Mayor Hartfield advised that this resolution was in response to the 2017-2018 proposed budget by Governor Kasich to remove the processing of business tax returns from villages and cities using the Ohio Business Gateway.  The Ohio Municipal League requested resolutions be passed and forwarded to the state capital regarding this issue. 

Manager Pyles expressed concerns that this change in procedure would result in inconsistency issues and a reduction in service for our residents.  Rules and regulations regarding this proposal were not place.  The state would also take a one percent handling fee.

Councilmember O’Keefe questioned if this change would go against Home Rule.  Additionally, the Village provided excellent service to the our residents currently.  Manager Pyles stated that these changes were eroding municipal regulations.

Councilmember Johnson asked if the language for this resolution was provided by the Ohio Municipal League and did the Law Director see any issues with any of the language.  Law Director King responded that OML did provide the language and he had no issues with the content. 

Mayor Hartfield called for a vote to approve Resolution No. 2017-11.  Motion carried.  Resolution No. 2017-11 was approved.

Resolution No. 2017-12, A Resolution Declaring that the Village and Township of Granville are Welcoming Communities, in which All of Our Residents and Visitors Can Feel Welcome, Safe and Able to Fully Participate in, and Contribute Positively to, Our Community’s Social and Economic Life was introduced and moved for approval Councilmember Lerner.  Second by Councilmember O’Keefe.

Discussion:

Councilmember Lerner asked for a clarification from the Law Director regarding the difference between a proclamation, resolution and ordinance.  Law Direction King stated that Village Council had two ways to speak – either by resolution or ordinance.  An ordinance was a law that required affirmation.  A resolutions and proclamations were expressions of Council’s values, aspirations or recognitions.  They had no force of law.

Mayor Hartfield commented that this resolution was drafted by Law Director King using Granville’s history, Council’s comments and a comments from former Denison University President Dale Noble. The language in this resolution was very intentional.  This resolution was not political or partisan.  It would not designate Granville a sanctuary city.  The resolution would show a welcoming attitude and express value to positive contributions by residents.  This resolution was not a Trojan House or first steps toward a sanctuary city. 

Councilmember Johnson thanked everyone in the audience for attending the meeting and speaking.  He asked the Law Director is declaring the Village a sanctuary city would require other legislation.  Law Director King responded that it absolutely would.  Additionally, it would be his recommendation as attorney to Village Council not to pursue such legislation.  Councilmember Johnson indicated his support for this Council action and felt it exhibited a level of leadership.  He was grateful for the open discussion that evening, but felt the resolution was a positive message and expressed an openness about the community as a whole.  He commented that he taught his children the importance of being open and understanding and that his vote in favor of this resolution was modeling an example of that behavior to his children.

Councilmember Lerner expressed concern for the residents who spoke who have not felt welcome in the community.  The goal of this legislation was to make everyone feel welcome.  She explained that the resolution should be taken at face value.  She appreciated Mr. O’Connor Fraser’s comment that this resolution would be a representation of our community.

Mayor Hartfield thanked everyone for the polite discourse that went on that evening.  She was very proud of our community.  She explained that she would have been very uncomfortable with any resolution that designated that Village as a sanctuary city.   She appreciated that this resolution could be held up as an example for our community and especially our children.  Denison University had a large international student population as well as faculty and staff.  It was important to show them that our intent was to be welcoming to all.

Councilmember Finkelman commented that the only thing that mattered was how we made each other feel.  Council was being an example and leader by approving this resolution.

Councilmember O’Keefe added that the Granville Police Department was very sensitive to individuals in the community.  She commended their efforts.  Council was hoping to raise consciousness in the community and help children learn a more welcoming behavior.  She supported this resolution as a voice of kindness and welcome.

Vice Mayor Montgomery appreciated that actions spoke louder than words.  It was a privilege to live in Granville and it was generally a welcoming community.  Part of Council’s intent in passing this resolution was to shed light on people who may feel in the dark.  This resolution was Council’s means of taking action.  The resolution had no legal standing, but if it could help, he was in support of the resolution.

Councilmember Johnson expressed concern about the clarity of the unlawful discrimination phrase.  He wondered if better language, plainer language could be drafted.  Also, in the third Whereas, he asked if domestic could be included after foreign born.  Law Director King suggested that language could be amended in the fourth Whereas to add after policing policy “in which the law is upheld and enforce while promoting effective.”

Councilmember Johnson moved to amend Resolution No. 2017-12 to add domestic to the third Whereas – “foreign and domestic born” and the fourth Whereas to read “Whereas, the Granville Police Department strives to follow a community policing policy, in which the law is upheld and enforced while promoting effective relationships and collaborative partnerships . . .”.  Second by Councilmember Lerner.

Mayor Hartfield called for a roll call vote to amend Resolution No. 2017-10:  Lerner (yes); O’Keefe (yes); Finkelman (yes); Johnson (yes); Vice Montgomery (yes); Mayor Hartfield (yes).  Motion passed 6-0.  Resolution No. 2017-10 was amended.

Mayor Hartfield called for a roll call vote to approve Resolution No. 2017-10 as amended:  O’Keefe (yes); Finkelman (yes); Johnson (yes); Lerner (yes); Vice Montgomery (yes); Mayor Hartfield (yes).  Motion passed 6-0.  Resolution No. 2017-10 was approved as amended.

Councilmember Finkelman left the meeting at 9:48pm.

REVIEW AND APPROVAL OF MINUTES

Regularly Scheduled Meeting of February 1, 2017

Councilmember Lerner made a motion to approve the February 1, 2017 minutes. Second by Councilmember Johnson.  Motion passed.

MAYOR'S REPORT – January

The Mayor's report for the month of January was presented for review.

Councilmember Johnson moved to accept the January Mayor’s Report.  Second by Councilmember Lerner.  Motion carried.

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes.

MANAGER'S REPORT – January

The Manager's Report for the month of January was presented for review.

Councilmember O’Keefe moved to accept the January Manager’s Report.  Second by Councilmember Lerner.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes.

COMMITTEE REPORTS   

Granville Community Foundation – (Lerner)

Councilmember Lerner reported that the Foundation receive sixteen grants. 

Granville Recreation District – (Johnson)

No report.

Planning Commission – (Montgomery)

Vice Mayor Montgomery reported that the Planning Commission discussed the request for a review of the Donatos sign.  Law Director King added that there was likely to be a resolution to the sign issue prior to Council’s review hearing on March 1st.

Granville Arts Commission (O’Keefe)

Councilmember O’Keefe reported that the Commission awarded a grant to the Arts Collaboration of Granville (formerly the Arts Forum) to hire a consultant.  Granville high school students were working on qualifications for the consultant.  The goal was to make this effort a collaboration between the school system, Granville Arts Commission, Denison University and the larger community.

Open Space Committee (Finkelman)

No report.

Tree & Landscape Commission – (Lerner)

Councilmember Lerner reported that the Tree & Landscape Commission

Union Cemetery – (McGowan)

No report.

OTHER COUNCIL MATTERS

Clerk Prasher reported that there were seventy-six deer taken as part of the program in 2016-2017 with seventy approved hunters.  However, those seventy-six deer were taken by thirty-five of the hunters.  Next year hunters that live too far from the Village will not be approved as they generally cannot spend enough time in the field to achieve successful results.  The list of approved hunters would also be reduced removing hunters who were unable to remove deer during the past three seasons.  Residents continue to request to be part of the program.  Existing residents anecdotally report a reduction in deer and an ability to sustain plant materials.   Councilmember O’Keefe expressed concern about the increase in cases of Lyme disease suggesting the need for greater education.

Vice Mayor Montgomery noted that the new Scenic Byway signs were installed on South Main Street and look very nice.

Councilmember O’Keefe volunteered to represent that Village as part of the proposed community event suggested by Trustee Bennett.

OTHER STAFF MATTERS

Manager Pyles reminded Council about the retreat on Saturday, February 25th from 9:00am until 1:00pm.

Staff was also putting together a maintenance agreement in conjunction with the Township for the proposed annexation of two Township properties on Newark-Granville Road whose septic systems was failing and wanted to annex into the Village for sewer services. 

ADJOURNMENT (9:58pm)

Councilmember Johnson made a motion to adjourn.  Second by Councilmember O’Keefe.  Motion carried.

Council Minutes February 1, 2017

VILLAGE OF GRANVILLE

COUNCIL MINUTES

February 1, 2017

 

CALL TO ORDER (by Mayor Hartfield at 7:30pm)

PLEDGE OF ALLEGIANCE

ROLL CALL

Those responding to the roll call were Councilmembers Finkelman, Lerner, McGowan, O’Keefe, Vice Mayor Montgomery, Mayor Hartfield, Manager Pyles and Law Director King. 

Councilmember Lerner moved to excuse Councilmember Johnson from the meeting.  Second by Councilmember Finkelman.       

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the February 1, 2017 agenda.  Second by Vice Mayor Montgomery.  Motion passed.

CITIZENS COMMENTS (7:31pm)

As no one appeared to speak, Mayor Hartfield closed Citizen Comments at 7:32pm.

PRESENTATION

Andy Wildman, GRD Director, wanted to provide Council with an update about the Granville Recreation District.  He reported that he and Lesa Miller would be organizing the Concerts on the Green moving forward as Dena McKinley, long time organizer, moved to Florida.  Director Wildman reported that the GRD had posted a survey requesting information about program preferences from the community.  The Granville Rotary was taking suggestions about possible Legacy Projects.  One possible suggestion was to replace the press box at Granville High School or build a pavilion with restrooms and a concession stand at Raccoon Valley Park.  Kiwanis also just announced their Legacy Project.  Kiwanis and the GRD would be replacing the existing Wildwood Park with a new, more maintenance free play structure.  Lesa Miller, who headed that original project, would also be heading the redo project.  Kiwanis would begin fundraising this month with a Pancake Breakfast.  They hoped to raise $300,000 for a proposed construction date of spring, 2018.

OLD BUSINESS

There was no Old Business.

NEW BUSINESS            

Resolution No. 2017-09, A Resolution to Review the Decision of the Planning Commission Regarding Application #2016-142 for a Projecting Sign at 116 East Broadway was introduced and moved for approval by Councilmember Finkelman.  Second by Councilmember McGowan.

Discussion:

Law Director King recommended a March 1, 2017 review hearing date as he hoped there would be a compromise that would eliminate the need for a hearing.  Donatos was considering installing a sign similar and in the same location as the former Brews sign.

Councilmember McGowan indicated that Brews originally wanted a similar projecting sign and café seating.  A compromise was reached that permitted second floor seating only.

Mayor Hartfield called for a vote to approve Resolution No. 2017-09.  Motion carried.  Resolution No. 2017-09 was approved.

Ordinance No. 01-2017, An Ordinance Authorizing the Village Manager to Enter into an Annexation Agreement Describing the Intentions of the Parties to Annex Certain Real Property Located Along Newark-Granville Road in Granville Township, Owned by S. R. Larsen, Trustee of the S. R. Larsen Ltd. Profit Sharing Plan Trust was introduced and a hearing date recommended for February 15, 2017 by Vice Mayor Montgomery.  Second by Councilmember O’Keefe.

Mayor Hartfield scheduled a public hearing for Ordinance No. 02-2017 for the February 15, 2017 Council meeting.

Councilmember O’Keefe asked if there was a timeline for the annexation process.  Law Director King indicated that once the agreement was signed it would take six to eight months for the annexation process. 

Vice Mayor Montgomery confirmed that any potential water features were not too dedicated to the Village.

Councilmember Finkelman confirmed that any extensions of water and sewer lines would be at the developer’s expense.  Manager Pyles responded in the affirmative.

Councilmember O’Keefe asked about potential zoning designation and if the developer was responsible for the installation of sidewalks.  Law Director King advised that the developer was tentatively requesting Suburban Residential District-C zoning, but zoning could not be set prior to annexation.  This development would be cluster homes and better met the density requirements of SRD-C.  Regarding sidewalks, the developer would be responsible for the installation and the HOA would be responsible for snow removal and landscaping.

REVIEW AND APPROVAL OF MINUTES

Regularly Scheduled Meeting of January 18, 2017

Councilmember O’Keefe made a motion to approve the January 18, 2017 minutes. Second by Councilmember McGowan.  Motion passed.

COMMITTEE REPORTS   

Granville Community Foundation – (Lerner)

Councilmember Lerner reported that the Foundation was in the process of reviewing the sixteen grant applications received.

Granville Recreation District – (Johnson)

No report.

Planning Commission – (Montgomery)

No report.

Granville Arts Commission (O’Keefe)

No report.

Open Space Committee (Finkelman)

No report.

Tree & Landscape Commission – (Lerner)

No report.

Union Cemetery – (McGowan)

Councilmember McGowan reported that the next Board meeting would be at the end of February.

OTHER COUNCIL MATTERS

Pathway Snow Removal

Manager Pyles advised that Council received an updated map that evening with the TJ Evans bike path removed from the snow removal proposal.  The Licking County Parks District wanted to leave that pathway unplowed for cross country skiers.  With the reduced snow removal area, the Village had a local contractor that was possibly interested.  Staff was continuing to speak with the school district about utilizing their equipment in a collaborative, cost-sharing manner.  Councilmember O’Keefe asked the rationale for the Village being responsible for removing snow on pathways.  Manager Pyles indicated that the Village would only be removing snow on critical pedestrian pathway to provide residents and students easier and safer access to the recreational paths.  Councilmember Finkelman suggested a definition of critical pathways be developed so residents would understand why the areas in front of their homes were not receiving snow removal. 

Café Seating

Clerk Prasher presented a recommendation to Council to remove the five-foot pedestrian walkway area as part of the café seating approvals.  After speaking with several business owners, Clerk Prasher provided a redesigned map showing that the café seating areas would maintain the same square footage as previously provided, but the tables would be moved five-foot closer to the buildings allowing for more pedestrian walkway area near the roadway.  Council expressed their approval of the recommendation and would review the new café seating requirements at their March 1st meeting.  Council also suggested that the business owners be reminded to set up some type of café seating outline using flower pots, stanchions, etc. to designate the area where tables were permitted.  It was also suggested that staff provide some type of markings placed on or in the sidewalk to designate those areas.

Councilmember Lerner asked if Council would consider supporting a resolution stating the Village of Granville was a welcoming city.  She recommended that Council look at the welcomingamerican.com website.  (Clerk Prasher would forward a link.)  She also suggested that the Village collaborate with the Township and Denison in supporting this resolution.  Councilmember McGowan commented that he would need to see the specific language in order to agree to support such legislation.  Vice Mayor Montgomery hoped that if the Village proposed this legislation that it would receive unanimous support of Council.  Councilmember Finkelman supported a positive statement of intent that this community should for inclusiveness.  Councilmember O’Keefe was in support of such legislation that promoted respect and made affirmative statements. Mayor Hartfield asked that all members of Council be asked about such legislation prior to moving forward.  Councilmember Lerner agreed to contact Councilmember Johnson to seek his input.  She would also work with Law Director King to come up with resolution for Council to review.

OTHER STAFF MATTERS

There were no Other Staff Matters.

ADJOURNMENT (8:28pm)

Councilmember McGowan made a motion to adjourn.  Second by Councilmember O’Keefe.  Motion carried.

Employee Payroll / Compensation

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