VILLAGE OF GRANVILLE
June 7, 2017
CALL TO ORDER (by Mayor Hartfield at 7:32pm)
PLEDGE OF ALLEGIANCE
Those responding to the roll call were Councilmembers Finkelman, Johnson, Lerner, McGowan, O’Keefe, Vice Mayor Montgomery, Mayor Hartfield, Manager Pyles and Law Director King.
APPROVAL OF AGENDA
Councilmember McGowan moved to approve the June 7, 2017 agenda. Second by Councilmember Finkelman. Motion passed.
CITIZENS COMMENTS (7:33pm)
Candi Moore, 405 East College Street, spoke as Chair of the Bryn Du Commission. She shared with Council a panoramic photo from the first Concert on the Green at the Bryn Du Mansion. There was a great turn out. Ms. Moore also provided a copy of the final Bryn Du Commission Annual Report for 2016. This report had the final version of the financials and a list outlining two years of capital improvements. The Bryn Du Commission made a number of capital improvements during the past several years with a $1 per $1 contribution – for every Village dollar the Commission matched a dollar.
Mary Ann Malcuit, 526 West Broadway, suggested that there were traffic issues on East Elm Street and East College Street with parked cars and vehicular travel. She suggested that Council change East Elm Street to a one-way street heading east and East College Street to a westbound one-way street. Council needed to think seriously about a solution for this area. Mrs. Malcuit was also in support of moving the fire station to South Main Street and converting the existing fire station into a parking garage.
Liz Maher, 325 East Maple Street, asked Council for more information on moving the fire department. She wanted to see information that supported the move versus renovating the existing downtown location. She liked that kids have enjoyed walking past and interacting with the firemen throughout the years. She also wanted information on how the flood plain would impact a station on South Main Street.
Rodger Kessler, 170 Pinehurst Drive, was not in support of moving the fire station to South Main Street. The new station would be in the middle of the Gateway District and be in non-compliance with that district. He wanted to know the cost of moving the service department and how a new service department would operate at the existing Township Service Complex. Mr. Kessler felt a traffic study should be completed that included a new fire station on South Main Street. He also wanted to see an overall plan for a new South Main Street fire station and what provisions were being made for future expansion at that site.
Vicki Sugar, 170 Pinehurst Drive, asked Council if they had driven on Pinehurst Drive lately. The roadway was in deplorable condition with crumbling curbs and holes in the road. She asked how the Village could spend money on moving the service department or anything else until Pinehurst Drive was repaired. She also asked why the existing fire station location and South Main Street were the only locations being discussed for a fire station. Were there no other options?
Kevin Bennett, Granville Township Trustee, hoped that he could answer some of the questions regarding the proposal to move the Granville Township Fire Department.
- The floodplain issue was not relevant. A new station on South Main Street would be five feet above flood stage. The Township had completed a hydraulic engineering study that determined there should be no issues regarding flooding. Additionally, the service department had been in that location since 1979 with no issues.
- The Moody Nolan report that proposed renovating the current fire station only received input from one person. There were also no provisions made for parking in the plan. Renovating the existing fire station was estimated to cost $4.5 million and take eighteen to twenty-four months to build causing economic disruption to businesses on North Prospect Street. Building a new station on South Main Street was anticipated to cost $2.25 million.
- The ladder truck had difficulty pulling in and out of the current station.
- The fire department and Township officials talked about moving to the South Main Street location since 1971. That was the desired location, but the station stayed in the Village as the department was primarily a volunteer department. Now that the department was paid staff, that concern was no longer relevant.
- Regarding a traffic study, a current traffic study would not reflect anticipated changes to South Main Street and bridge renovations that ODOT announced were coming in the next few years.
- The Township had been discussing moving the fire station for the past eight years and many, many locations were researched.
Trustee Bennett advised that the Township would hold a public hearing on July 12th. He asked Council to support the proposed Memorandum of Understanding.
Dan VanNess, Granville Township Trustee, asked Council to support the proposed Memorandum of Understanding. He hoped the proposed move of the fire department would save the Township $1 million. There were parking issues with the current fire station. The new location would open up a number of options for the department in the future.
As no one else appeared to speak, Mayor Hartfield closed Citizen Comments at 7:55pm.
There was no Old Business.
Resolution No. 2017-34, A Resolution Supporting Cooperation Between the Village of Granville and Granville Township for the Purpose of Achieving Cost Savings and Operational Efficiencies in the Construction of a New Village Service Center and Township Fire Department Building was introduced and moved for approval by Councilmember Finkelman. Second by Councilmember Johnson.
Councilmember McGowan commented that the Village approved many issues that were controversial such as the construction of Bob Evans Speedway and the purchase of the Bryn Du Mansion. All of these decisions offered the residents the opportunity of referendum. Council would not be making any final decision about the location of the fire station tonight. When any lease agreement was presented to Council, residents would have an opportunity for public input and could file a referendum if passed. Law Director King added that this legislation was opening the door for the Township to explore any opportunity at the South Main Street location. Village Council was only permitted to make decisions, per the Village Charter, through resolutions or ordinances. This resolution was only an initial exploratory step. Any future legislation regarding leases would be required to hold public hearings and allow for a referendum. This legislation was only the first step.
Councilmember O’Keefe asked if the Village and ODOT could perform a joint traffic study within the Village’s jurisdiction. Law Director King responded that the Village could complete a traffic study; however, it was more likely incumbent on the Township to perform such a study.
Vice Mayor Montgomery added that Resolution No. 2017-34 stated that additional hearings would be held to allow for public input.
Councilmember Johnson stated that the Planning Commission and Village Council would certainly offer additional opportunities for public comment. Councilmember Johnson indicated that any additional development to the south of the proposed fire station location would also impact traffic flow and should be included as part of any traffic study.
Law Director King added that a number of future changes to that area were currently being discussed and all would offer opportunities for community comment.
Mayor Hartfield stated that tonight’s legislation was only a first step. Moving the fire station was a huge community decision that should include input and dialogue from the community.
Councilmember Finkelman praised this beginning step and the collaboration with the Township regarding this issue.
Mayor Hartfield called for a roll call vote to approve Resolution No. 2017-34: Finkelman (yes); Johnson (yes); Lerner (yes); McGowan (yes); O’Keefe (yes); Vice Montgomery (yes); Mayor Hartfield (yes). Motion passed 7-0. Resolution No. 2017-34 was approved.
Resolution No. 2017-35, A Resolution of Support for the memorandum of Understanding Between the Bryn Du Commission and the Granville Recreation District was introduced and moved for approval by Councilmember McGowan. Second by Councilmember O’Keefe.
Councilmember Finkelman thanked committee members Keith Myers and Todd Naille for their work in formulating a phenomenal result for the community. He also praised Councilmember Johnson’s contributions.
Councilmember O’Keefe questioned Item #6 regarding the Bryn Du Commission paying an annual stipend for promotion and marketing. Councilmember Finkelman explained that if the Bryn Du Commission requested that the GRD provide marketing materials or include Bryn Du programs or events in the GRD marketing materials, Bryn Du would need to pay for that service.
Councilmember Johnson added these costs were not a “shall,” but an “if” type of arrangement.
Mayor Hartfield called for a vote to approve Resolution No. 2017-35. Motion carried. Resolution No. 2017-35 was adopted.
Resolution No. 2017-36, A Resolution to Authorize the Village Manager to Auction or Advertise for Bids the Sale of Surplus Equipment was introduced and moved for approval by Councilmember McGowan. Second by Councilmember Johnson.
Mayor Hartfield asked if these were the old signals Council discussed several years ago.
Clerk Prasher responded that these traffic signals were ones removed from the Cherry Valley Road intersection, not the vintage signals from years ago.
Mayor Hartfield called for a vote to approve Resolution No. 2017-36. Motion carried. Resolution No. 2017-36 was adopted.
Ordinance No. 08-2017, An Ordinance to Amend Ordinance No. 09-2016 Providing for Adjustments of the Annual Budget for the Fiscal Year 2017 and Revising Sums for Operating Expenses was introduced and requested a public hearing be set for June 21, 2017 by Councilmember McGowan. Second by Councilmember Johnson.
Mayor Hartfield scheduled a public hearing for Ordinance No. 08-2017 for June 21, 2017.
Councilmember Lerner confirmed that the phased in plan to make repairs to Pinehurst Drive was still happening. Additionally, she affirmed that the current state of Pinehurst Drive was not a safety hazard. Manager Pyles indicated that the Village completed repairs to the top and circle of Pinehurst Drive in 2016. Repairs to curbs and a portion of the roadway were completed in May with more repairs to come later this year. The Village intended to complete all repairs using a phased in plan over the next two years – 2018 and 2019.
Vice Mayor Montgomery commented that the Lights, Streets/Sidewalks, Utilities Committee met and spoke with several residents on Pinehurst Drive during their last meeting in April and discussed how the repairs to Pinehurst Drive were to be completed.
Councilmember Johnson asked the cause for the repairs needed on Pinehurst Drive as that street was installed while the area was in the Township and not built to Village standards. Manager Pyles stated that the repairs were due in part to the roadway’s age and the fact that it was not built with the same standards that the Village used regarding the depth of the base. However, the base that was being uncovered during these repairs was still fairly good.
REVIEW OF MINUTES
Regularly Scheduled Meeting of May 17, 2017
Councilmember Johnson made a motion to approve the May 17, 2017 minutes. Second by Councilmember Finkelman. Motion carried.
Granville Community Foundation – (Lerner)
Councilmember Lerner reported that the Foundation was on summer hiatus. The Foundation would hold an August 12th retreat. Subcommittees members were attending various community events to make their presence known like the Farmers’ Market and July 4th Celebration.
Granville Recreation District – (Johnson)
Councilmember Johnson reported that Todd Naille, the Village Council’s representative to the GRD, resigned. Manager Pyles indicated that when the Village received Mr. Naille’s resignation, the Village would advertise for applicants and Council would select a new representative.
Planning Commission – (Montgomery)
Vice Mayor Montgomery reported that the Planning Commission approved a projecting sign and wall sign for Steamroller Bagel and a canopy sign for Donatos. Café seating, a row of stadium seats, requested by Steamroller Bagel did not move forward due to the lack of a second. The GPC had concerns about trash and spills without tables being present. Law Director King advised that Steamroller Bagel would be amending their application to address concerns by the GPC.
Granville Arts Commission (O’Keefe)
Open Space Committee (Finkelman)
Tree & Landscape Commission – (Lerner)
Councilmember Lerner reported that the Tree & Landscape Commission was working with the GPC to determine a location for the “tree cookie” installation in Opera House Park.
Union Cemetery – (McGowan)
OTHER COUNCIL MATTERS
Mayor Hartfield asked Council about their interest in participating in the July 4th parade. Councilmember Finkelman indicated that he would not be participating. The reminder of Council indicated interest in marching in the parade.
Councilmember Finkelman thanked Trustee Kevin Bennett for the impressive Memorial Day program at Maple Grove Cemetery. He appreciated all of the work that went into the program.
Mayor Hartfield affirmed that Council would not meet on Wednesday, July 5, 2017.
Councilmember Lerner commented that she had received several positive comments about the newly installed bike repair stations. Manager Pyles reported that the stations were installed in front of CVS and along the T J Evans bike trail near the South Pearl Street pathway. The Chamber was looking into getting the Village designated on an app as a bicycle friendly community.
Vice Mayor Montgomery asked when Manager Pyles would have the pedestrian safety improvement plan completed. Manager Pyles indicated that the plan should be completed in July.
Councilmember Lerner asked when the next Lights, Streets/Sidewalks, Utilities Committee meeting was scheduled. She wanted to address the traffic concerns mentioned at the meeting that evening as well as vehicles parking outside or beyond the length of parking spaces. Mayor Hartfield asked if the Committee could also discuss using thermoplastic crosswalk markings for the crosswalk at the Mulberry and Broadway. A LSSU meeting was scheduled for 6:30pm on August 2nd prior to the Council meeting.
Councilmember Johnson asked if there was an update on South Cherry Street repairs or on the water plant improvement report. Manager Pyles said that he expects the preliminary report from Bird & Bull on South Cherry Street in the next thirty to sixty days. The water plant improvement report still needed to collect more flow data. He anticipated a final report in late August or early September.
OTHER STAFF MATTERS
Manager Pyles advised Council that Insight Pipeline would be in the Village to line the sewer line on South Cherry Street and a portion of West Maple Street on the evenings of June 14th and 15th. The lining process would impact about a dozen property owners.
Councilmember McGowan made a motion to adjourn. Second by Councilmember Finkelman. Motion carried.