Granville Community Calendar

Council Minutes April 5, 2017

VILLAGE OF GRANVILLE

COUNCIL MINUTES

April 5, 2017

 

CALL TO ORDER (by Mayor Hartfield at 7:35pm)

PLEDGE OF ALLEGIANCE

ROLL CALL

Those responding to the roll call were Councilmembers Finkelman, Johnson, Lerner, McGowan, O’Keefe, Vice Mayor Montgomery, Mayor Hartfield, Manager Pyles and Law Director King.

          

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the April 5, 2017agenda.  Second by Councilmember Johnson.  Motion passed.

CITIZENS COMMENTS (7:36pm)

As no one appeared to speak, Mayor Hartfield closed Citizen Comments at 7:37pm.

PRESENTATION

Mayor Hartfield swore in part-time police officer Wyatt Saylor, full-time officer Matt Newlun and new Sergeant Shawn Wilson.  Chief Caskey thanked Council for this opportunity to introduce these new and promoted officers.  Officer Saylor has been a part-time dispatcher for the past year while he finished the Columbus State Police Academy.  He was a 2009 graduate of Sidney High School.  Office Newlun was recently hired as a reserve officer, but was now being sworn in as a full-time officer.  Office Newlun was a graduate of Lakewood High School.  He also was the first recipient of the Thomas Cottrell Award presented to him at his graduation from the Police Academy for his character and dedication to serve.  Sergeant Wilson has been with the Village of Granville police department since July 1999.  Sergeant Wilson received an Associate’s degree from the COTC Criminal Justice program.  He was the Village’s investigator and traffic reconstructionist.  Chief Caskey had each officer introduce their family members present.

Steve Matheny, Executive Director of the Granville Area Chamber of Commerce, advised Council that the Chamber requested funding from the Granville Community Foundation for the completion of a parking study in the downtown area.  The Foundation placed the application on hold and requested additional information that included seeking Village Council’s support for commissioning such a study.  The Chamber was hoping to gain a better understanding of the parking issues in the downtown area by hiring a company to gather objective data.  Councilmember McGowan indicated his support for such a study and wished the Chamber luck.  He advised that there had been previous studies completed by the Village and staff could make those studies available.  Councilmember Finkelman suggested that the company completing the survey might want to review the pedestrian safety information that the Village has available.  Councilmember O’Keefe thought a parking survey was a great idea.  Vice Mayor Montgomery asked if the survey was looking to get a sense of the level of the parking problem.  Director Matheny responded that the Chamber had an open attitude and were not assuming there was or was not a parking problem.  The Chamber was hoping the survey would collect data that someone could use to make an objective evaluation regarding parking.  Councilmember Johnson was in support starting with the collection of empirical data first in order to more objectivity determine how to proceed.   Council indicated their support for the Chamber to proceed with their application for funding a parking study.

OLD BUSINESS

There was no Old Business.

NEW BUSINESS

Resolution No. 2017-24, A Resolution to Appoint an Ex Officio Member to the Planning Commission was introduced and moved for approval by CouncilmemberJohnson.  Second by Councilmember McGowan.

No discussion.

Mayor Hartfield called for a vote to approve Resolution No. 2017-24.   Motion carried.  Resolution No. 2017-24 was adopted.

Resolution No. 2017-25, A Resolution Authorizing the Village Manager to Enter into an Agreement for Indigent Defense Services in Municipal Court with the Licking County Commissioners and the Village of Granville was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember Johnson.

Discussion:

Vice Mayor Montgomery asked about the changes to the contract.  Clerk Prasher advised that this new contract more specifically outlined the timing and payment methods contract participants would follow when indigent services were provided by Licking County.

Mayor Hartfield called for a vote to approve Resolution No. 2015-25.  Motion carried.  Resolution No. 2015-25 was adopted.        

Ordinance No. 04-2017, An Ordinance Authorizing the Village Manager to Grant a General Permit to Joseph Mangine and Diane Anci to License the Use of the Village Right-of-Way at 204 South Pearl Street was introduced and requested a public hearing be set for April 19, 2017 by Councilmember O’Keefe.  Second by Councilmember Johnson.

Mayor Hartfield scheduled a public hearing for Ordinance No. 04-2017 for April 19, 2017.

Mayor Hartfield recused herself from the meeting as she is a neighbor to this property.

Councilmember Lerner asked how the fence was installed prior to the resident requesting a right-of-way permit.  Law Director King responded that the rights-of-way on many downtown Village streets were wider than other areas.  This permit could have just been missed.  He was unsure of the particulars. 

Councilmember McGowan asked if the fence obstructed any vehicular views.  He commented that from the map, the fence could be set back toward the pool area more. 

Vice Mayor Montgomery wanted to understand why the Planning Commission had not advised the applicant to seek a permit.  Manager Pyles and Law Director King indicated that they would look into this issue.

Mayor Hartfield returned to the meeting.

 Ordinance No. 05-2017, An Ordinance to Amend Ordinance No. 09-2016  

 Providing for Adjustments of the Annual Budget for the Fiscal Year 2017 and

 Revising Sums for Operating was introduced and requested a public hearing be set for April 19, 2017 by Councilmember Finkelman.  Second by Councilmember McGowan.

Mayor Hartfield scheduled a public hearing for Ordinance No. 05-2017 for April 19, 2017.

Vice Mayor Montgomery asked if staff could provide a quick run-through about the South Cherry Street project.  Manager Pyles stated that the project was needed to address a safety issue caused by heavy rainfalls that caused the storm water line to charge and blow the manhole cover off at North Plum Street and West Broadway.  The Village asked Bird & Bull to engineer a solution and put the project out to bid.  The bids were received.  The bids were above the engineer’s estimate, but within the nine percent above limit. 

Councilmember O’Keefe asked what issues could be encountered underground with this project and the timeline of the project.  Service Director Hopkins stated that there were water, sewer and gas lines underground at various depths.  It was impossible to know what may be found once digging began.  The project was expected to last three months.

Mayor Hartfield had several questions and concerns about this very expensive project: 

  • the $97,000 overage currently being projected
  • the excessive tree removal – uncomfortable with clear cutting trees
  • what could be found underground
  • the variance between the unit prices of the two bids
  • was this proposed route, the best route
  • was there another more creative solution that could accomplish the same result

Brian Coghlan, Village Engineer with Bird & Bull, explained to Council that the South Cherry Street project was not part of the Village’s original Capital Improvement Plan (CIP).  Bird & Bull was given this project late last year to begin preparing the engineering specifications due to an opportunity to connect our system with Denison’s system as part of their arts complex.  This project would solve the safety hazards triggered by the hydraulic pressure build-up at North Plum Street and West Broadway that causes the manhole cover to pop off during heavy rain events.   The Village’s existing storm sewer was undersized.  There were two solutions.  The first solution would take several years and be very costly to run two storm water lines across West Broadway and down South Main Street to the outflow.  The faster, less costly solution was to install an interceptor storm water line and run it down South Cherry Street.  There were a lot of issues with the South Cherry Street installation.  The sanitary line was buried very deep, waterlines cross each other and the soils were soft and could cause collapse of lines at any time during the process. The original alignment was along the western edge of the roadway.  That location was rejected as it would require a forty-foot retaining wall.  After looking at several other alternatives, it was decided to run the line along the gutter line on the west side of the street, which the contractor determined should be an effective route. This new, adjusted route would avoid a lot of problems and reduce costs that would be passed along to the Village.  Mr. Coughlan addressed the concerns about the lack of bidders and the disparity in the two bids received.  The lowest bidder was a contractor that had worked in the Village on many occasions, was aware of the issues involved with this project and felt confident of being able to complete the project successfully.  Mr. Coghlan stated that the other bidder did not submit a serious bid.  He indicated that he had also spoken to other contractors, who had not submitted bids.  Bids were not submitted as they were uncomfortable with the complexities of the project.  Mr. Coughlan suggested that the Village camera and “pothole” all utilities prior to the project in order to better identify potential problem areas.  Mayor Hartfield asked, due to the new alignment, if the Village would need to rebid the project and how much of a credit the Village could anticipate.  Mr. Coughlan said about a $21,000 credit.  Law Director King indicated that the project was the same corridor and same purpose, so a rebid would not be needed.  The Village and contractor identified potential problems and mitigated issues.  Mr. Coghlan added that the route was adjusted slightly to save some of the trees, but any additional changes to save trees would be more expensive or not viable.  Service Director Hopkins said that trying to save trees could cause safety issues.  During construction, the root structure of the trees could be damaged and cause the trees to fall during a storm or winter snow.  The trees would likely fall into the roadway area.

Councilmember Johnson asked if the televising work could be completed in the next two weeks, prior to the awarding of the bid, to allow staff and Council to be better informed as to potential issues and still keep the project moving forward. 

Council requested that staff move forward with the televising process as quickly as possible in order to provide information on potential underground issues.

REVIEW OF MINUTES

Regularly Scheduled Meeting of March 15, 2107

Councilmember McGowan made a motion to approve the March 15, 2017 minutes.  Second by Councilmember Johnson.   Motion carried.

Councilmember O’Keefe asked if any additional information about picking up debris along State Route 16 was available.  Manager Pyles advised the only approved route with ODOT was through their Adopt a Highway program.  He was checking with Denison University to see if students would be interested in adopting that portion of the highway, but it could not happen until fall.

COMMITTEE REPORTS   

Granville Community Foundation – (Lerner)

Councilmember Lerner reported that the Foundation held its grant breakfast to recognize grant recipients.  A couple of grants were put on hold awaiting additional information.

Granville Recreation District – (Johnson)

Councilmember Johnson reported that the GRD/Bryn Du meetings were progressing well.  The group was very cooperative and anticipated developing a Memorandum of Understanding.  The GRD spring sports were underway.

Planning Commission – (Montgomery)

Vice Mayor Montgomery reported that the Planning Commission had one consent agenda item – a home addition.

Granville Arts Commission (O’Keefe)

No report.

Open Space Committee (Finkelman)

No report

Tree & Landscape Commission – (Lerner)

No report.

Union Cemetery – (McGowan)

No report.

OTHER COUNCIL MATTERS

Councilmember Lerner stated that she was impressed by the presentations Chief Caskey makes when swearing in new officers.  She appreciates his knowledge of his officers and how he takes time to acknowledge each one.

Vice Mayor Montgomery asked about recent car thefts.  Chief Caskey stated that two vehicles had been stolen from in front of resident’s homes; however, the residents had left their keys in the car.  One vehicle was recovered at Buckeye Lake.

Councilmember O’Keefe asked if the Village was considering pursuing the purchase of a lime sludge press to handle our lime sludge debris.  Manager Pyles indicated that the Village had an engineering firm looking at the feasibility of the Village using this process. 

Councilmember O’Keefe also asked when the pedestrian prioritization lists were due back to Village staff.  Manager Pyles hoped the lists would have been returned that evening.  Mayor Hartfield asked Clerk Prasher to resend the information to Councilmembers.

OTHER STAFF MATTERS

There were no Other Staff Matters.

EXECUTIVE SESSION

Councilmember Johnson moved to enter into Executive Session pursuant to

ORC §121.22(G)(2)  – “to consider the purchase of property for public purposes.” Second by Councilmember Finkelman.

Mayor Hartfield called for a roll call vote: Johnson – yes; Lerner – yes; McGowan – yes; O’Keefe – yes; Finkelman – yes; Montgomery – yes; Hartfield – yes. Motion carried 7-0. Time in:  8:50pm. 

Councilmember McGowan left the meeting at 9:20pm.

Councilmember Finkelman moved to return to regular session.  Second by Councilmember O’Keefe.

Mayor Hartfield called for a roll call vote Lerner – yes; O’Keefe – yes; Finkelman – yes; Johnson – yes; Montgomery – yes; Hartfield – yes.  Motion carried 6-0. Time in:  9:44pm. 

Council returned to regular session.

ADJOURNMENT (9:48pm)

Councilmember O’Keefe made a motion to adjourn.  Second by Councilmember Johnson.  Motion carried.

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