Granville Community Calendar

Council Minutes September 6, 2017

VILLAGE OF GRANVILLE

COUNCIL MINUTES

SEPTEMBER 6, 2017

 

CALL TO ORDER (by Mayor Hartfield at 7:30pm)

PLEDGE OF ALLEGIANCE

ROLL CALL

Those responding to the roll call were Councilmembers Finkelman, Johnson, O’Keefe, Mayor Hartfield, Manager Pyles and Law Director King.

Councilmember Finkelman moved to excuse Councilmembers Lerner and McGowan from the meeting.  Second by Councilmember Johnson.  Motion passed.

The minutes reflect that Councilmember Lerner arrived at 7:33pm.

APPROVAL OF AGENDA

Councilmember Johnson moved to approve the September 6, 2017 agenda.  Second by Councilmember Finkelman.  Motion passed.

CITIZENS COMMENTS (7:32pm)
As no one appeared to speak, Mayor Hartfield closed Citizen Comments at 7:33pm.

PRESENTATION

South Cherry Street Improvement Plan – Bird & Bull

Brian Coghlan of Bird & Bull made a presentation of the proposed infrastructure improvements planned for South Cherry Street in 2018.   He indicated that the storm water line was to be replaced in 2017.  After soil borings showed the poor level of soil and televising showed a break in the sewer line, the Village made appropriate repairs to line the sewer lines and filled the void in under the roadway.  Mr. Coghlan provided Council with a 30% design plan for South Cherry Street in 2018.  The project would include replacing the existing storm sewer line, the cast iron water lines, relocating the gas line and burying all utility lines (electric, cable, telephone, fiber) underground.   The total cost for the project would be $1,665,000.  This total includes a 15% cost overrun amount.   He also provided a diagram showing the location of each line.  Burying the utilities underground would require the installation of a three-phase switch box (6’ x 7’ x 4’), a single pad mount transformer and four pedestals on the west side of South Cherry Street.  Residents would also be required to pay the cost of burying their lines underground from the street connection to their home.   Mr. Coghlan advised Council that the burying of the utility lines was more a Comprehensive Plan or policy discussion and not a necessity for this project.  It could not be part of the OPWC grant process.

Councilmember Johnson asked if money could be saved by trench boxing the poles.  Mr. Coghlan replied in the affirmative. 

Councilmember Lerner asked the cost that residents would have to pay for underground installation to their homes.  Mayor Hartfield estimated about $3,000.

Councilmember Finkelman asked for a tentative timeline for the project to be underway.  He also indicated that it was important to know the real cost per household to bury lines.  Manager Pyles stated that an OPWC grant could be submitted in January.  With the total processing time for the grant, the project would probably be bid in 2019. 

Councilmember Johnson asked about the delay.  Manager Pyles indicated that the soonest the OPWC funds could be available would be July 1st.  The additional smaller government grants were not funded until late September or October.  Councilmember Johnson commented that the Village was willing to fund over $700,000 this year and could do the same for next year if that would help to facilitate construction.

Councilmember O’Keefe asked the amount of funding that would be available.  Manager Pyles responded that the Village could receive a grant of $200,000 and $200,000 as a loan. 

Councilmember Finkelman speculated if the Village could fund the project for 2018 and still pursue grant funding. 

Councilmembers discussed the need to bury the utility lines as it was not crucial to the design and function of the project.  Councilmember Lerner suggested that if the Village was interested in burying utilities, this project would be a good first start.  Starting the process of burying lines had to begin somewhere.  Council recommended that staff meet with the residents, who live along South Cherry Street, to seek their input and answer any questions.

PUBLIC HEARING

Ordinance No. 10-2017, An Ordinance  to Rescind Chapter 707 of the Codified Ordinances of the Village of Granville, Ohio and Adopt a New Chapter 707 Pertaining to Peddlers and Solicitors

As no one appeared to speak, Mayor Hartfield closed Citizen Comments at 8:29pm.

OLD BUSINESS

Ordinance No. 10-2017, An Ordinance  to Rescind Chapter 707 of the Codified Ordinances of the Village of Granville, Ohio and Adopt a New Chapter 707 Pertaining to Peddlers and Solicitors was moved to be removed from the table by Councilmember Johnson.   Second by Councilmember Finkelman.

Discussion:

Law Director King advised Council that the changes they recommended at the last Council meeting had been incorporated into this current draft.  In Section 707.03, an exemption was added for 501(3)(c) organizations from the permitting process.  In Section 707.10, the time frame in which organizations may solicit was changed.  Law Director King based these time frames on several other municipal codes.  He was fairly confident that this legislation would survive any court challenge.

Councilmember O’Keefe asked for examples of 501(3)(c) organizations.  Law Director King replied that the Boy and Girl Scouts, churches and Pelotonia were examples.

Mayor Hartfield called for a roll call vote to approve Ordinance No. 10-2017:  Finkelman (yes); Johnson (yes); Lerner (yes); O’Keefe (yes); Mayor Hartfield (yes).  Motion passed 6-0.  Ordinance No. 10-2017 was approved.

NEW BUSINESS

Resolution No. 2017-43, A Resolution to Award the Contract for the Purchase of Water Treatment Chemicals to Mid-Ohio Valley Lime, Inc. was introduced and moved for approval by Councilmember Johnson.  Second by Councilmember Finkelman. 

Discussion:

Councilmember O’Keefe asked if this lime would work with the lime lagoon.  Manager Pyles stated that this lime was used on the front end of the purification process.

Mayor Hartfield called for a vote to approve Resolution No. 2017-43.  Motion carried.  Resolution No. 2017-43 was adopted.

Resolution No. 2017-44, A Resolution Authorizing the Village Manager to Enter into a Contract for 2017 and 2018 with William Caskey for Services as Chief of Police was introduced and moved for approval by Councilmember Finkelman.  Second by Councilmember Lerner. 

Discussion:

Manager Pyles indicated that it was his and the Council’s desire to retain Chief Caskey with some additional financial incentives and other intangible items that precipitated this legislation. 

Mayor Hartfield extoled the Chief’s work with the department and the service that he has provided and hoped that he would continue to forward the Village’s department forward in a positive manner.

Mayor Hartfield called for a vote to approve Resolution No. 2017-44.  Motion carried.  Resolution No. 2017-44 was adopted.

Resolution No. 2017-45, A Resolution Accepting the Amounts and Rates as Determined by the Budget Commission and Authorizing the Necessary Tax Levies and Certifying Them to the County Auditor was introduced and moved for approval by Councilmember O’Keefe.  Second by Councilmember Johnson. 

Discussion:

Mayor Hartfield advised that this legislation was a housekeeping item.

Councilmember Johnson asked if the increases in property tax valuation would increase this revenue amount for 2018.  Finance Director Kraner responded in the affirmative.

Mayor Hartfield called for a vote to approve Resolution No. 2017-45.  Motion carried.  Resolution No. 2017-45 was adopted.

Resolution No. 2017-46, A Resolution Supporting the Granville Recreation District’s Plan to Tear Down the Existing Wildwood Park Playground and Construct a New Playground at Wildwood Park, as Endorsed by the T J Evans Foundation was introduced and moved for approval by Councilmember Lerner.  Second by Councilmember Johnson. 

Discussion:

Councilmember Lerner affirmed that the financial request made by the Granville Recreation District during Council’s previous meeting would be part of the budget discussion.  Manager Pyles responded in the affirmative.

Mayor Hartfield called for a vote to approve Resolution No. 2017-46.  Motion carried.  Resolution No. 2017-46 was adopted.

Ordinance No. 11-2017,  An Ordinance Authorizing the Village Manager to Enter into an Annexation Agreement Describing the Intentions of the Parties to Annex Certain Real Property Located Along Weaver Drive in Granville Township, Owned by Raccoon Creek, LLC was introduced and a public hearing set for September 20, 2017 by Councilmember Johnson.  Second by Councilmember O’Keefe. 

Mayor Hartfield scheduled a public hearing for Ordinance No. 11-2017 for September 20, 2017.

Councilmember O’Keefe asked how Middleton intended to use this portion of their property.  Manager Pyles indicated that Middleton had met with the Planning Commission in a workshop session where they proposed independent living cottages.

Councilmember Lerner asked the number of additional units.  Manager Pyles responded that there would not be many units.

Councilmember Johnson asked that staff notify the Township Trustees of this annexation request.

Ordinance No. 12-2017,  An Ordinance to Amend Ordinance No. 09-2016 Providing for Adjustments of the Annual Budget for the Fiscal year 2017 and Revising Sums for Operating Expenses was introduced and a public hearing set for September 20, 2017 by Councilmember Finkelman.  Second by Councilmember Johnson. 

Mayor Hartfield scheduled a public hearing for Ordinance No. 12-2017 for September 20, 2017.

Councilmember O’Keefe asked for the rationale for the “Community Service Fund” and the Village match for that fund.  Finance Director Kraner stated that this fund and the match were mandated by the state.   These monies actually went into the Parkland Reserve Fund.

Councilmember Johnson asked for an estimate for the Cedar Street water line to compare with the South Cherry Street water line installation.

REVIEW OF MINUTES

Regularly Scheduled Meeting of August 16, 2017

Councilmember Johnson made a motion to approve the August 16, 2017 minutes.  Second by Councilmember O’Keefe.   Motion carried.

COMMITTEE REPORTS  

Granville Community Foundation – (Lerner)

No report.

Granville Recreation District – (Johnson)

Justin Lodge, Board member of the GRD, spoke to Council about the GRD’s financial funding and how that impacts the Wildwood Park rebuild.  He indicated that the GRD’s General Fund was very lean.   Monies that had been designated for capital improvements were now going to maintenance.  The GRD’s main source of funding was a one mil operating levy.  The GRD created a fund for the donations to the Wildwood Project.

Councilmember Finkelman asked if the GRD had any provisions for a capital fund.  Mr. Lodge advised that there were no provisions currently.

Planning Commission – (       )

No report.    Councilmember O’Keefe read in the minutes that the Planning Commission asked if they should establish guidelines for roof colors and if metal roofs were permitted in the Architectural Review Overlay District.  Law Director King advised that the Village did not regulate color. 

Granville Arts Commission (O’Keefe)

No report.

Open Space Committee (Finkelman)

No report.

Tree & Landscape Commission – (Lerner)

Councilmember Lerner reported that the Commission had moved their September monthly meeting from the second Tuesday to the third Tuesday.  Mayor Hartfield asked if the Commission could review the condition of the downtown trees.  She wondered if the Village should invest in some alternative materials or solutions to improve the health of our street trees.  Manager Pyles responded that the Planner was meeting with a Denison student who would be researching alternative options for the street trees

Union Cemetery – (McGowan)

No report.

OTHER COUNCIL MATTERS

Mayor Hartfield acknowledged that Council received a copy of the proposed 2018 Budget.

Manager Pyles provided Council with a status report on the plans to upgrade the water treatment plant and how the investment process would be timed.  Staff was looking at alternative methods to lime lagoons including lime presses and a new centrifuge process.   During a recent OEPA inspection, recommendations were made that the Village’s water tanks needed to be painted.  The Village was looking at a glass lining process to preclude during painting.

Councilmember Lerner asked about the status of the K9 unit fundraiser.  Chief Caskey advised that the collection process had resulted in the collection of $23,000.  Additional donations from Rotary and the American Legion might be forthcoming.  Councilmember Lerner asked that any balance ($6,000 to $7,000) be covered by the Village.  Manager Pyles indicated that those funds could be added to the upcoming budget.  Mayor Hartfield expressed Council’s appreciation for the outpouring of generosity from the community.

Councilmember Johnson asked if there was an update on the new service building and decision made about sharing services. He also asked if there was a possibility of value engineering of the buildings on the draft plan.  Manager Pyles responded no estimates were available as yet.  Regarding sharing services, Manager Pyles met with Trustee Bennet to discuss joint services.  It was anticipated that the salt barn could be relocated on the hill as a larger, joint location.  A fuel center would also be a likely shared usage with a system to electronically track usage.  Regarding value engineering, Manager Pyles indicated that the Village a few of the buildings could be built at a future date.  Additionally, the Village could self-build the bins onsite.

OTHER STAFF MATTERS

There were no Other Staff Matters.

ADJOURNMENT (9:07pm)

Councilmember Finkelman made a motion to adjourn.  Second by Councilmember Johnson.  Motion carried.

Employee Payroll / Compensation

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