Granville Arts Commission (GAC)
Minutes of December 17, 2009
Members Present: Lois Foreman-Wernet, Mark Forman, Meg Ginther, Jurgen Pape, Kyle Morgan, Marilyn Sundin, Stephen Trumbull, Tom Carroll
Guests Present: none
Meeting started 7:05 PM
Approval of Minutes: Meg moved and Marilyn seconded to approve the minutes of 11/4/09, as corrected. The motion passed unanimously.
Treasurer’s report: Marilyn distributed the budget report for 2009. In reviewing the report, there was a discussion about Grant #09-7, the decision for which was pending until a legal ruling was received, about whether the Village of Granville can apply for funds from the GAC. The funds have been earmarked and appropriated, awaiting the ruling. Marilyn will follow up with Carie Kramer. The GSVA still has 2 funded grants (#09-2 & #09-4) pending submission of invoices and final reports.
The grant application form is being updated by Meg. Marilyn requested to add the date of application. A contact person responsible for invoices will be added. Also to be added: a statement that indicates that applications must be submitted 60 days prior to the opening of an event. Meg will forward to Steve, who will put it into a form that can be completed totally online.
Mark moved and Marilyn seconded that for the 2010 year, guidelines be amended to include a provision that applications for funding will not be considered if a previous approved application has not had a final report and invoices submitted. The motion carried unanimously.
Steve received the invoice and explanation of expenditures for the Thanksgiving Choir Workshop, Grant #09-10. Lois noted that it would be helpful for the group to see the final reports.
GSVA sent information about next year's Art Affair event, to keep us informed. Grand Scheme Promotions is sponsoring a design contest for a poster for this event.
Grant Request #09-12: The Strings in the Snow Violin Suzuki Program requests an amount of $500.00 for featured musicians' workshop fees. Jurgen moved and Tom seconded to approve the request. The motion carried unanimously.
Grant Request #09-13: The GSVA requests an amount of $500.00 to assist in funding the Dream Worlds Art Exhibition. Meg moved and Tom seconded to award $500.00 to GSVA in support of this event, to include exhibition supplies and materials or printing, but not for salaries. Disbursement of funds cannot occur until previous invoices and final reports are submitted.
For the next meeting, an agenda item will be to set meeting dates for the entire year.
Next Meeting: January 12, 2010, at 7pm in the Village offices.
Adjournment: The meeting was adjourned at 8:45 PM.