Granville Community Calendar

GAC Minutes June 18, 2009

Granville Arts Commission (GAC)

Minutes of June 18, 2009


Approved as corrected 9/16/09 

Members Present: Tom Carroll, Lois Foreman-Wernet, Mark Forman, Meg Ginther, Kyle Morgan, Jurgen Pape, Mickey Smith, Marilyn Sundin, Stephen Trumbull.

Guests Present: Bill Mason

Meeting started 7:05 PM

Approval of Minutes: Minutes of 3/24/09 were approved unanimously.

Treasurer’s report: None.  Marilyn reported that there is no update from the last report. 

Old Business:

The grant application task force (Meg, Lois & Mark) reported on streamlining the grant application form by having applicants be able to select categories, thereby bypassing lines not pertinent to their request.  They also suggested listing specifics about what money will be spent for (which should make the later invoicing easier for all.)  Stephen will check with the village staff to find out what exactly they want shown in invoices and receipts.  The task force is likely to have specific recommendations ready to be voted on at the next meeting. 

New Business:

Stephen and others had some very positive responses about the recent art fair and GSVA show, both at the Bryn Du Mansion.  GAC had some good exposure at these and other events.  There was a brief discussion about closing more Granville streets for various events; Mark will check with the Granville Chamber on this idea.

Grant request # 09-5: The Granville Studio of Visual Arts (GSVA) requests a grant of $500 to cover costs associated with their Journey Gallery Summer Art Exhibit.  The GAC members discussed the somewhat ambiguous grant request.  Even though the request was viewed favorably, it was not clear from the application as to exactly what the money would be spent on and what the event date was.  Kyle moved and Marilyn seconded to approve grant # 09-5 for an amount up to $500 for the marketing of the opening event.  Some members thought that this might be too restrictive so the motion was amended to also cover costs for exhibition supplies.  The motion passed unanimously.

Mark asked whether any applicant could submit more than one grant application per year.  Since funding is per event, the answer is yes.  GAC would want separate grant requests for each event, though.

Stephen mentioned that GAC now has a blog at the Granville Sentinel site.

Stephen was approached by a graphic designer suggesting to make our website more graphic and flexible.  GAC thought this might be a good idea and suggested that Stephen get more specifics.

Stephen started some GAC discussion on how to handle grants for ecumenical services at Thanksgiving to cover-to-cover choral scores, performers and teachers to more engage local citizens.  This could also apply to other similar events.  GAC has given honorariums in the past and felt that this would fit our mission.

Lois moved and Meg seconded to allocate up to $500 for honorariums for strolling musicians during the farmers and makers markets.  The motion passed unanimously.

Mark wanted to know whether the “Blue Coats” could have a local presentation before going on tour, supported by GAC, such as their dress rehearsal.  There would be quite some community interest.  Marilyn will pursue this at Denison. 

Next Meeting: 7 PM on July 23, 2009 upstairs at the Village Hall. 

Adjournment: The meeting was adjourned at 8:40 PM.

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