Granville Community Calendar

GAC Minutes December 2, 2013

Granville Arts Commission (GAC)
minutes of December 2, 2013
approved Jan. 16, 2014
Members present: Tom Carroll; Lois Foreman-Wernet; Meg Ginther; Jurgen Pape;
Maggie Sobataka; Marilyn Sundin; Neal Zimmers.
Guests: none
Meeting started @ 7:05 PM
Approval of minutes: The minutes of October 23, 2013 were unanimously approved as
amended.
Treasurer’s report: Marilyn handed out the most recent treasurer’s report. For 2013,
$7850.00 were requested and $5850.00 approved. However, only $2960.79 was
submitted in the form of invoices. Marilyn said she was going to contact the grant
recipients again to submit the required invoices within the next week according to the
stated deadline. Jurgen promised to also contact the GSVA for that same reason.
The treasurer’ report was unanimously accepted.
A general discussion followed re. the grant ranges as stated in the application. Raising
the ranges would allow greater flexibility in approving larger amounts if appropriate.
Marilyn moved and Meg seconded to change the grant money range from $50 to $500
to the new range of $100 to $1000. The motion carried unanimously.
Old business:
At the last meeting, grant # 13-15 (St. Luke’s music series) was tabled to get a
clarification that this was an appropriate event to be funded by GAC. The village law
director stated that this was a legitimate request.
New business:
Neal suggested that grant # 13-15 be re-opened; Lois moved and Meg seconded to
take grant # 13-15 off the table, motion carried. Marilyn moved and Maggie seconded to
approve grant # 13-15. Motion carried unanimously.
Grant #13-18: As in the past, “Ladies Night Out” performed during the Candlelight Tour
on the first Saturday of December. They had received stipends from GAC.
Grant #13-19: Harpist Rachel Clemente has previously requested funding for harp
repairs (grant # 13-11) which was denied due to its inappropriate funding under GAC
guidelines.
In trying to encourage both applicants to apply for GAC support, Maggie moved and
Jurgen seconded to approve a $100 honorarium each for both grants # 13-18 and 13-19
if they so desire. Motion carried. Marilyn will contact both potential honorarium
recipients.
Grant application # 14-01: This request is for $500 for the Denison Suzuki program;
these programs are quite successful and have previously received GAC funding. Meg
moved and Maggie seconded to approve grant # 14-01 pending GAC’s budget approval
for 2014. The motion carried unanimously. Lois and Meg will also tell the applicants for
grant # 14-01 that they could apply for additional funding due to the complexity and wide
support of the program.
The next meetings are scheduled for January 16 and February 13, 2014.
The meeting was adjourned at 7:55

GAC Minutes October 23, 2013

Granville Arts Commission (GAC)
Minutes of October 23, 2013
Members Present: Lois Foreman-Wernet, Mickey Smith, Marilyn Sundin, Meg Ginther, Neal Zimmers,
Guests Present: None
Meeting Started: 7:05pm
Approval of Minutes: Minutes of August 29, 2013 meeting and Emergency meeting of September 12, 2012 were read and approved with revisions. Meg moved and Marilyn seconded to approve the minutes. The motion carried.
Treasurer's Report: Marilyn distributed the budget report. Neil moved and Mickey seconded to accept the treasurer’s report. The motion carried.
Old Business:
Discussion of parameters for grants – (1) are art events taking in additional monies from ticket sales eligible for grants, (2) since GAC is a part of the village of Granville government body, which organizations are eligible for grants.
GAC will discuss at Dec. 2 meeting.
New Business:
December 9, 2013 will be the last day to submit invoices for 2013 grant money.
Grant #13-15: St Lukes Episcopal Church request $500.00 for professional organist, public recital for new organ. Grant tabled until GAC can discuss with Village attorney any legal means to give grants to church related functions.
Grant #13-16: Licking County Coalition of Care request $500.00 to defray Midland Theatre charges for Fund Raising musical event. The motion denied with 1 vote to accept request.
Grant #13-17: Candlelight Walking Tour Christmas crafts for Kids request $150.00 for supplies and materials. Marilyn moved, Neil second. The motion passed.
Meetings: The next meeting is scheduled for Monday, December 2, 2013 at 7pm in the Village Offices.
Any incoming grant requests can be addressed at a special meeting before Dec 2.
Adjournment: The meeting was adjourned at 8:00pm.

GAC Minutes September 12, 2013

GAC Minutes

Emergency Meeting of Sept. 12, 2013

 

Members Present: Meg Ginther, Lois Foreman-Wernet, Maggie Sobataka, Mickey Smith, Marilyn Sundin, Kyle Morgan

Meeting Started:  7:00pm

New Business: 

Grant Request #13-14:  The Bryn Du Commission requests $500.00 to provide an honorarium of $100.00 each for the 5 singing groups set to perform at the Experience Granville event on Aug. 15th.   Meg moved and Marilyn seconded to approve grant request #13-14, with the money to be distributed equally among the groups in case the total is less than 5.

Adjournment:  The meeting was adjourned at 7:10pm.

GAC Minutes August 29, 2013

Granville Arts Commission (GAC)

Minutes of August 29, 2013

 

 

Members Present:  Lois Foreman-Wernet, Kyle Morgan, Mickey Smith, Marilyn Sundin, Meg Ginther, Jurgen Pape

Members Absent: Ron Abram, Tom Carroll, Mark Forman, Neal Zimmers, Maggie Sobataka

Guests Present:  None 

Meeting Started:  7:05pm 

Approval of Minutes:  Minutes of July 18, 2013 were read and amended.  Marilyn moved and Meg seconded to approve the minutes as amended.  The motion carried. 

Treasurer's Report:  Marilyn distributed the budget report.  Three grants from last year were contacted, and two of them were cancelled out.  $250.00 of the Historical Society grant (for the sampler,) was paid in 2012, and  $200.00 was from this year’s budget.  $500.00 for the Art Affair was submitted.    Jurgen moved and Kyle seconded to accept the treasurer’s report as amended.  The motion carried. 

Old Business:  

Thanks to Jurgen for arranging the 6-column Sentinel article about the GAC.  Kudos to Evelyn Frolking, who wrote the article, and to Chuck Patterson for his continued support. 

New Business

Grant #13-12: The Granville Garden Club requests $500.00 for supplies and materials for poster prints.  Meg moved and Jurgen seconded to approve grant request #13-12.  The motion carried unanimously. 

Grant #13-13:  Jody Lavely & Debi Walker request $500.00 for three levels of cash awards to the artists of the Annual Granville Art Show which opens at Bryn Du on Oct. 1st, 2013.  Mickey moved and Marilyn seconded to approve grant #13-13.  The motion carried unanimously. 

Meetings:  The next meeting is scheduled for Thursday, Sept. 26 at 7pm in the Village Offices.  The October meeting is set for the 23rd at 7pm. 

Adjournment:  The meeting was adjourned at 8:00pm.

GAC Minutes June 13, 2013

Granville Arts Commission (GAC)

minutes of June 13, 2013

approved as amended on July 18, 2013

 

Members present: Lois Foreman-Wernet; Mark Forman; Meg Ginther; Kyle Morgan; Tom Carroll; Jurgen Pape; Maggie Sobataka; Mickey Smith; Neal Zimmers

Guest: none

Meeting started @ 7:08 PM 

This special meeting, held at the Granville library, was called to address grant applications which had arrived since the last regular regular GAC meeting. Neither the minutes of the last meeting nor the treasurer’s report were covered. 

New business:

Grant application # 13-06: the GSVA requests $ 500 for artist fees, art supplies and marketing costs to support their part of the Granville Art & Wine Affair scheduled for June 7 & 8, 2013. Maggie moved and Neal seconded to disapprove grant # 13-06 due to the lateness of the application. Motion carried.

Grant application # 13-07: the GSVA requests $ 500 for supplies, material, printing as well as invitations and promotional material for their Spring and Fall Journey gallery exhibits between June and December 2013. Neal moved and Meg seconded to approve this grant. Motion carried.

Grant application # 13-08: the GSVA requests $500 for installation of a planned mural at the Granville library; the making of the mural is planned for June 18 - 21, 2013. Mickey moved and Neal seconded to approve this grant. Motion carried.

Grant application # 13-09: the Hocking Valley Sons of the American Revolution requests $300 for the musical accompaniment during the memorial ceremony scheduled to be held at the old colony burial ground on July 20, 2013. Mark moved and Jurgen seconded to approve this grant. Motion carried. 

Neal moved and Kyle seconded to add to the GAC grant application form, after the sentence “Grant Application Forms...”, the following sentence: “No application for funding will be considered by GAC after the program/event, for which the application has been submitted, has occurred.”  Motion carried. Meg plans to adjust the grant application form accordingly.

The next regular meeting is planned for June 26, 2013. (Jurgen will remind Mollie Prasher).

The meeting was adjourned at 8:15

GAC Minutes May 23, 2013

Granville Arts Commission (GAC)

Minutes of May 23, 2013

  

Members Present:  Lois Foreman-Wernet, Kyle Morgan, Maggie Sobataka, Neal Zimmers, Mickey Smith, Marilyn Sundin, Meg Ginther, Jurgen Pape

Members Absent: Ron Abram, Tom Carroll, Mark Forman

Guests Present:  None 

Meeting Started:  7:05pm 

Approval of Minutes:  Minutes of April 25, 2013 were read.  Kyle moved and Marilyn seconded to approve the minutes as amended.  The motion carried. 

Treasurer's Report:  Marilyn gave a budget report.  An invoice has been submitted for $450.00 from the Granville Historical Society for the F. Douglas Address.  Jurgen moved and Neal seconded to accept the treasurer’s report.  The motion carried. 

Old Business:  

Jurgen sent a message to the school district reminding them that funds are available for educational programs.  The word was passed along to the arts teachers, one of whom followed up enthusiastically. 

Mark (as the rep from the Chamber) will be contacted by Lois to arrange for the GAC to have a table at the Farmer’s Market to raise awareness.  A supply of cards and Grant Applications will be readily available. 

New Business 

Maggie began a discussion surrounding the plans afoot for a possible “Third Thursday” event to be held in the alley of the library, to include the museum, Gallery M, Alfie’s and the library.  The group agreed that it sounds like an event that would be supported by the commission. 

Meetings:  The next meeting is scheduled for Wed., June 26th at 7pm in the Village Office.  

Adjournment:  The meeting was adjourned at 8:00pm.

GAC Minutes April 25, 2013

Granville Arts Commission (GAC)

Minutes of April 25, 2013

 

Members present:  Meg Ginther; Kyle Morgan; Jurgen Pape; Mickey Smith; Neal Zimmers.

Guests:  None

Meeting Started @ 7:10pm 

Approval of minutes:  Jurgen moved and Mickey seconded to approve the amended minutes of March 27, 2013.  Motion carried. 

Treasurer’s report:  None 

Old business:

The previously discussed findings of the sub-commission re. a Granville arts festival was briefly expanded on without further conclusions.

Thom Nelson could use some more photos for the website or at least the permission to put them there. 

New business:

No new grant applications were available for this meeting.

Jurgen promised to contact the Granville school’s art teachers to inform them of GAC grant money available to them.  (I did; see separate emails to you).

Jurgen also promised to contact the Sentinel for a possible article re. our website etc.

We decided to represent GAC at the Granville farmers market by having or sharing a table to widen interest and understanding. 

No new meeting dates were set. 

The meeting was adjourned at 7:430

 

GAC Minutes March 27, 2013

Granville Arts Commission (GAC)

Minutes of March 27, 2013

  

Members Present:  Lois Foreman-Wernet, Kyle Morgan, Maggie Sobataka, Neal Zimmers, Mickey Smith, Marilyn Sundin

Members Absent: Ron Abram, Tom Carroll, Mark Forman, Jugen Pape

Guests Present:  None

Meeting Started:  7:10pm 

Approval of Minutes:  Minutes of February 21, 2013 were read.  Marilyn moved and Maggie seconded to approve the minutes.  The motion passed. 

Treasurer's Report:  Marilyn gave a budget update.  An invoice for the Suzuki grant has been submitted.  

Old Business:  

The subcommittee to explore a “First Friday” art event (or something similar) did some preliminary research, and it was determined that the GAC cannot be the intiators or organizers of this type of event, realizing that to do it justice, there would need to be a paid position, and a year of planning.  There was discussion of other kinds of things we might consider, and Marilyn reported that there is a 2-man play (The Duck Variations) that will be touring, and we might ask them to apply for a grant.  Neal reported that there may be some evening entertainment to go along with the Porche event this Summer, and we could help to support that effort. 

Finally the GAC website is live.  Kyle will check with Thomas about the e-mail contact going to Marilyn, at sundin@denison.edu.  Lois will send a list of 2012 grant applications to be included on the Grant History page.  Kyle will check to be sure that this page can be accessed through the Village website. 

New Business 

Grant Request #13.05:  The Grand Schemes Promotions applied for $500.00 to cover the cost of entertainment for the Art Affair.  Marilyn moved and Kyle seconded to approve Grant #13.05.  The motion passed with one abstention. 

Announcements:  Marilyn will appear in the Licking County Players play, “This One Thing I Do,” playing Susan B. Anthony, opening night is May 2nd. 

Meetings:  The next meeting is scheduled for April 25th  at 7pm in the Village Office.  

Adjournment:  The meeting was adjourned at 8:15pm. 

Respectfully submitted:  Kyle Morgan

GAC Minutes February 21, 2013

Granville Arts Commission (GAC)

Minutes of February 21, 2013

 

Members present:  Lois Foreman-Wernet, Mark Forman; Meg Ginther; Kyle Morgan; Jurgen Pape; Mickey Smith; Marilyn Sundin; Neal Zimmers.

Guests:  None

Meeting started @ 7pm 

Approval of minutes:  Neal moved and Kyle seconded to approve the minutes of Dec. 6, 2012.  Motion carried. 

Treasurer’s report:  The first two 2013 grants were approved earlier, coming out of the 2013 budget.  This leaves $6,800 for this year.  Jurgen moved and newel seconded to accept the treasurer’s report.  Motion carried. 

Old business:

Website:  Kyle will tell Thom Nelson to get the website out as is, we can always add more photos and other items later.

Marilyn voiced her appreciation, supported by all, of the excellent annual report.  There have been several articles which mentioned GAC supporting projects.

Grant application letters will mention the recommended displays of GAC banners; these are available at the village hall (Susan Hand has a sign-out sheet for them).

See separate report by the sub-committee on proposed art events which was

mentioned during this meeting. 

New business:

Grant application # 13-03:  the Granville Historical Society requests $ 450 for artist fees and marketing costs to support the re-enactment of a historical event scheduled for May 2013.  Lois moved and Meg seconded to approve grant # 13-03.  Motion carried.

Grant application # 13-04:  the Granville Garden Club requests $ 200 for artist fee and frame cost for their planned poster for the daffodil show, scheduled for April at the Bryn Du Mansion.  Neal moved and Marilyn seconded this grant with the caveat that the display location and ownership of the original be clarified.  Motion carried.

Neal mentioned the upcoming governor’s art award luncheon in May.  He will book a table and can accommodate some of GAC members.  He believes it behooves us to show our presence there. 

The next meetings are scheduled for 7 PM for Wednesday, March 27 and Thursday, April 25, 2013. 

The meeting was adjourned at 8:55 

Respectfully submitted by Jurgen Pape

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