Granville Community Calendar

GAC Minutes November 20, 2014

Granville Arts Commission (GAC)

 Minutes of Nov. 20, 2014

 

Members Present:  Lois Foreman-Wernet, Kyle Morgan, Marilyn Sundin, Neal Zimmers, Mickey Smith, Jodi Melfi, Jurgen Pape, Tom Carroll

Members Absent: Ron Abram, Maggie Sobataka, Meg Ginther

Guests Present:  None

Meeting Started:  7:05pm

 Approval of Minutes:  Minutes of Sept. 25, 2014 were read.  Neal moved and Marilyn seconded to approve the minutes as amended.  The motion carried.

 Treasurer's Report:  Marilyn distributed the budget report.  Grant #14.13, The Fall Journey from GSVA for $500.00 had been approved, but it has not happened yet, so the grant was reassigned to #15.01 for payment in the next year.  #14.10 was reassigned to #15.02.  #14.20 has been assigned to Website Maintenance for $96.00 to be reimbursed to Jodi for the purchase of a Mobile Adaptive Website and Hosting at Square Space.  We have no documentation yet for #14.06 but it is still pending for this year.  This leaves $800.00 for the rest of this year.  We got word that $10,000.00 has been been approved for our budget for next year.  Lois moved and Jodi seconded to accept the treasurer’s report.  The motion carried.

 Old Business:  

 We had a request from Manager Stilwell to provide a summary of this year to give to the finance committee to justify an increase, which was done.  Jodi is working on the website, and will send it around again for review. 

 New Business:  

Grant # 14.21 – St. Luke’s Church is applying for $500.00 for artists fees for two events which are part of the Music at Broadway & Main Concert Series.  Neal moved and Kyle seconded to approve.  The motion carried.

Grant #14.22 – The Granville Historical Society is applying for $150.00 for supplies and materials for the making of Christmas decorations during the Candlelight Walking Tour.  Lois moved and Mickey seconded to approve.  The motion carried.

 Grant # 14.23 – This number was assigned to cover an honorarium in the amount of $152.00 for the Ladies Night Out singing group for their performance during the Candlelight Walking Tour.  Mickey moved and Jodi seconded to approve.  The motion carried.

Grant # 14.24 – GSVA is applying for $500.00 to help cover expenses for a new mural for the Food Pantry. 

Grant # 14.25 – GSVA is applying for $400.00 for artist fees and art materials for a wrapping paper making workshop.

Neal moved and Kyle seconded to deny #14.24 & #14.25 at the present time, due to lack of present funding. The motion carried.

Neal proposed that the group establish a “grant budget” to clearly identify grants we normally approve to essentially encumber that money at the beginning of the year.  This would give us an idea of how much money would be left for other applications.

 Meetings:  It was agreed that meeting times need to be consistent, so the group will meet every 3rd Thursday as follows:  January 15, February 19, March 19, April 16 at 7pm in the Village Offices.

 Adjournment:  The meeting was adjourned at 8:05pm.

 

GAC Minutes September 24, 2014

Granville Arts Commission (GAC)

minutes of Sep. 25, 2014

approved Nov. 20, 2014

Members present: Lois Foreman-Wernet; Meg Ginther; Kyle Morgan; Tom Carroll;

Jurgen Pape; Maggie Sobataka; Mickey Smith; Marilyn Sundin; Neal Zimmers

Guest: none

Meeting started @ 7:05 PM

Approval of minutes: Marilyn moved and Jurgen seconded to approve the minutes of

Aug. 20 & Sep.4, 2014 as amended. Motion carried.

Treasurer’s report: Marilyn handed out the latest treasurer’s report which showed that,

as of now, we had approved $7,625.00 of which $4,589.79 has been paid out and $

2.975.00 pending payment. This leaves $435.21 in GAC’s 2014 budget. Jurgen moved

and Meg seconded to accept the report. Motion carried.

Old business:

Discussion continued about requesting a budget increase for this year with 3 months yet

to go and some grant requests anticipated; Neal suggested requesting $2,000 to take

this year’s budget to a total of $10,000. Maggie moved and Tom seconded to request

$2,000 additional funding for this year.

Lois contacted the village suggesting that a council member become ex officio GAC

member; this should be brought up at the next village council meeting.

Kyle mentioned that she still got the old application form showing up at our website. She

contacted Tom Nelson who set up the website and will request the password from him

so we can update the website including making grant requests online. Meg has the PDF

file of the most recent grant application.

New business:

Tom suggested to contact potential grant applicants to get applications in earlier in the

year; this would make budgeting easier and increase GAC’s visibility.

Marilyn read a very nice response from the students who were funded for their “Optica

Fascinata” show at Denison.

Lois presented the nominations for the next 3 year term.

Chair: Jurgen Pape

Vice-chair: Meg Ginther

Treasurer: Marilyn Sundin

Secretaries: Kyle Morgan & Mickey Smith

Neal moved and Kyle seconded to close the nominations. The vote by acclamation was

unanimous.

The board thanked Lois for her past leadership.

Grant application # 14-19: the Granville Vintage Voices requested $326.91 to support

their presentations during the Candlelight Walk on December 6. Meg moved and

Maggie seconded to approve grant # 14-19 for the requested amount. Motion carried.

Following up on the discussions to request additional GAC funding for this year, Lois

and Jurgen will prepare a letter to be given to Steve Stilwell during a requested meeting

with him. A separate article will be prepared to submit to the Granville Sentinel; this will

include listing the new board members, refer to a simpler grant application form and to

increase exposure of GAC.

The next meeting is scheduled for October 23, 2014.

The meeting was adjourned at 7:50

Respectfully submitted by Jurgen Pape

GAC Minutes August 20, 2014

Granville Arts Commission (GAC)

 Minutes of August 20, 2014

 

Members Present:  Lois Foreman-Wernet, Kyle Morgan, Marilyn Sundin,  Neal Zimmers, Mickey Smith, Meg Ginther, Jodi Melfi

Members Absent: Ron Abram, Maggie Sobataka

Guests Present:  Dan Katona

 

Meeting Started:  7:05pm

 

Approval of Minutes:  Minutes of July 30, 2014  were read.  Kyle  moved and Meg seconded to approve the minutes as amended.  The motion carried.

 

Treasurer's Report:  Marilyn distributed the budget report.  $625 was paid for the Daffodil Show poster.  Marilyn and Jurgen compiled a list of grants that have been approved over the last few years.  This information will be helpful if the commission needs to approach the village for additional funds for the rest of the year.  Jurgen moved and Neal seconded to accept the treasurer’s report.  The motion carried.

 

Old Business:  

 

None

 

New Business:   

 

Guest Dan Katona, Deputy Director of the Ohio Arts Council, offered an overview of how the OAC works, and the relationship it has with community arts groups such as ours.  If we were to apply for funds, it would be under the category of Project Support, which is designed for new applicants.  The deadline for submission is April 1st.  The amount is normally between $3-5,000.00, which must be matched.  A report is then given at the end of the year.  It is recommended to submit a draft proposal early to seek advice on how the application may be strengthened.  The commission expressed their gratitude to Dan for taking the time to enlighten us about this process.

 

There was some discussion about the desirability of having an ex-officio member of the Village Council on the commission.  Lois will talk with the mayor or vice mayor about this idea.

 

Mickey suggested that at a future meeting we have an agenda item focusing on our overall mission and goals for the commission.

 

Meetings:  The next meeting is scheduled for September 25th at 7pm in the Village Offices.  The October  meeting is set for Thursday, October 23rd at 7pm.

 

Adjournment:  The meeting was adjourned at 8:55pm.

 

Respectfully submitted:  Kyle Morgan

 

 

EMERGENCY MEETING OF THE GRANVILLE ARTS COMMISSION

 Minutes of September 4, 2014

 

Members Present:  Kyle Morgan, Lois Foreman-Wernet, Maggie Sobataka, Jurgen Pape, Marilyn Sundin, Tom Carroll, Jodi Melfi, Mickey Smith, Meg Ginther.

Meeting Started: 7:10pm

 

Grant #14.17 – Evan Stoler and Khari Saffo, art students from Denison University,  request $200.00 for art materials for an exhibit in the Bryant Gallery.  Meg moved and Maggie seconded to approve this extra curricular event.  Motion carried unanimously.

 

Grant #14.18 – The Granville Federation for the Advancement of the Blues requests $1,000.00 for artist fees and equipment rental for the Blues Fest to take place on Sept. 6, 2014.  Kyle moved and Mickey seconded to approve the request.  The motion carried with Tom Carroll abstaining.

 

Adjournment: 7:25pm

GAC Minutes May 15, 2014

Granville Arts Commission (GAC)
minutes of May 15, 2014
approved as amended, June 16,2014
Members present: Lois Foreman-Wernet; Kyle Morgan; Tom Carroll; Jurgen Pape;
Maggie Sobataka; Mickey Smith; Marilyn Sundin; Neal Zimmers
Guest: none
Meeting started @ 7:12 PM
Approval of minutes: Marilyn moved and Mickey seconded to approve the minutes of
April 16, 2014. Motion carried.
Treasurer’s report: Marilyn handed out the latest treasurer’s report which showed that
we had approved $5,200 so far this year. Neal moved and Jurgen seconded to accept
the report. Motion carried.
New business:
Grant application # 14-12: the Grand Scheme Promotions requests $ 1000 for artist
fees for the Granville Art Affair scheduled for June 13 & 14, 2014. Neal moved and
Maggie seconded to approve grant # 14-12 for the amount of $500. Motion carried.
Grant application # 14-13: the Newark Symphony Orchestra requests $ 1000 to
support the volunteer youth orchestra partnering with professional musicians for a
performance in late February or early March 2015 at Swasey Chapel. We discussed
whether we should approve events scheduled for next year. We felt this to be a
worthwhile event and by approving it now, this would give the organizers the time to
plan for our support and get GAC’s logo on brochures. The GAC funds would have to
come out next year’s budget, however. Lois will mention that this approval is pending
GAC’s next year’s budget approval. Jurgen moved and Tom seconded to approve this
grant. Motion carried.
Grant application # 14-14: the GSVA requests $400 for art supplies and materials and
$100 for signage for the GSVA’s Art Affair scheduled for June 14. 2014. GAC
questioned the signage support. Maggie moved and Neal seconded to approve $100
total for this grant. Motion carried.
GAC discussed the fact that we had already allocated a large portion of our budget for
this year and that we expect to get grant requests for at least $1,500 yet this year. Neal
raised the subject of approving larger blocks of money for groups GAC has supported in
the past. This would reduce the amount of individual grant requests, allow those
applicants to better budget their events and assure GAC listings. It would also allow
GAC to better allocate funds. Specific invoices would still have to be submitted in order
to get reimbursed.
This discussion is expected to be continued regarding developing GAC budgets and
approaching village council for an increase in funding the increased requests for GAC
support.
Lois reminded that GAC officer elections are to be held in September.
The next meeting is scheduled for June 18, 2014.
The meeting was adjourned at 8:30
Respectfully submitted by Jurgen Pape

GAC Minutes April 16, 2014

Granville Arts Commission (GAC)

Minutes of April 16, 2014

 

Members Present:  Lois Foreman-Wernet, Kyle Morgan, Marilyn Sundin, Maggie Sobataka, Neal Zimmers, Mickey Smith, Meg Ginther

Members Absent: Ron Abram, Jurgen Pape

Guests Present:  Jodi Melfi

Meeting Started:  7:10pm

Approval of Minutes:  Minutes of March 20, 2014  were read.  Neal moved and Marilyn seconded to approve the minutes as presented.  The motion carried.

Treasurer's Report:  Marilyn distributed the budget report.  Meg moved and Neal seconded to accept the treasurer’s report.  The motion carried.

Old Business:  

We received a thank you from Bruce Cramer at the Bryn Du Mansion for our support of the recent art show.

Grant #14.04, for the Garden Club history college, had been tabled and will not move forward.

Jodi Melfi will be appointed as the Chamber representative on the GAC.

Meg noted that the GAC business cards are now available in our file cabinet in the Village Offices.

New Business:   

Lois reported that the Newark/Granville Symphony expects to apply for a grant.

Grant #14.08:  The GSVA applied for a grant for their Spring Journey Exhibition.  Kyle  moved and Maggie seconded to deny grant request #14.08 because the event has already occurred.  The motion carried unanimously.

Grant #14.09:   The GSVA applied for a grant for their Summer Journey Exhibition for $500.00 for artists’ fees, equipment rental and promotional materials.  Meg moved and Kyle seconded to approve Grant #14.09. The motion carried unanimously.

Grant #14.10: The GSVA applied for a grant for the Autumn Journey Exhibition for $500.00 for artists’ fees, equipment rental and promotional materials.  Marilyn moved and Meg seconded to approve Grant #14.10.  The motion carried unanimously.

Grant #14.11:  The GSVA applied for a grant for $500.00 for a public mural to be installed at Raccoon Valley Park for artists’ fees and installation.  Mickey moved and Kyle seconded to approve Grant #14.11.  The motion carried unanimously.

There was some discussion about the possible limitations of our budget for this year, noting that there is $2,800.00 remaining.

Meetings:  The next meeting is scheduled for Thursday, May 15th at 7pm in the Village Offices.  The June meeting is set for Wednesday, June 18th at 7pm.

Adjournment:  The meeting was adjourned at 8:00pm.

GAC Minutes March 20, 2014

Granville Arts Commission (GAC)

 Minutes of March 20, 2014

 

Members Present:  Lois Foreman-Wernet, Kyle Morgan, Marilyn Sundin, Jurgen Pape, Maggie Sobataka, Tom Carroll, Neal Zimmers, Mickey Smith, Meg Ginther

Members Absent: Ron Abram, Mark Forman

Guests Present:  None

Meeting Started:  7:10pm

Approval of Minutes:  Minutes of February 20, 2014  were read and amended.  Kyle  moved and Meg seconded to approve the minutes as amended.  The motion carried.

Treasurer's Report:  Marilyn distributed the budget report. Requests for payment have been sent for $250.00 to the Granville Senior Center, and $500.00 to Suzuki.  Maggie moved and Jurgen seconded to accept the treasurer’s report.  The motion carried.

Old Business:  

Regarding Grant #14.04, Part B (70-year garden club history collage) for $300.00 is still in question as to whether this was to be one or more collages, and how it would be displayed and used.  Maggie recommended that Part B remain tabled, and the Garden Club can reapply with more details.

Meg has updated the grant application, which she e-mailed to the Village for the website.

Neal commented on the good press the GAC received on the Bryn Du website for GAC sponsorship.  He went on to ask how Granville can get greater recognition for all the cultural events that are available.  He noted that in the Sentinel, GAC did not get credit for providing funds for the artist awards for the show at Bryn Du.  The GAC could be instrumental in raising awareness and establishing Granville as an arts destination. 

Lois will contact Trish Newcomb about the need for a Chamber representative on the GAC.

Jurgen reported that he contacted the superintendent of Granville Schools to encourage applications for funds.

New Business:   

Grant #14.06:  Kendall at Granville requests $500.00 for the Kendall Art History Program, to help cover fees for the Cleveland Museum of Art for their services including docents and session set-ups.  Meg moved and Jurgen seconded to approve grant request #14.06.  The motion carried unanimously.

Grant #14.07:   St. Luke’s Church requests $500.00 to cover overhead costs for the Tom Carroll band to perform as part of their ongoing music series, allowing it to be free for the community. Kyle moved and Neal seconded to approve grant #14.07.  Tom recused himself from voting, and the motion carried.

Meetings:  The next meeting is scheduled for Wednesday, Apr.. 16th at 7pm in the Village Offices.  The May meeting is set for Thursday, May 15th at 7pm.

Adjournment:  The meeting was adjourned at 8:00pm.

GAC Minutes February 20, 2014

Granville Arts Commission (GAC)

 minutes of February 20, 2014

approved as amended on March 20, 2014

 

Members present:  Lois Foreman-Wernet; Meg Ginther; Kyle Morgan; Jurgen Pape; Mickey Smith; Marilyn Sundin; Neal Zimmers.

Guests: none

Meeting started @ 7:05 PM

Approval of minutes: Marilyn moved and Jurgen seconded to approve the amended minutes of January 16, 2014. Motion carried. 

Treasurers report: Marilyn handed out the 2014 report; nothing had so far been paid out this year. Kyle moved and Jurgen seconded to accept the treasurers report. 

Old business:

Meg brought up the grant application form; aside from minor changes, the earlier-approved new range of $100 to $1000 will be shown and the revised grant application form will be posted online - on the GAC website as well as via the village website.

Lois will check with Mark Forman regarding the chamber rep on this commission.

Jurgen (re)contacted the Granville schools and Kendall to alert them to GAC funding available.

Kyle mentioned the excellent annual report prepared by Lois.

New business:

Grant # 14-04: Garden Club Collectible Art Poster & Granville Garden Club History Collagesubmitted by the Granville Garden Club. Members discussed the various parts of the application. Similar applications have been approved and even though we felt that this was again a good cause, we decided to split the grant application into part A and B.

Part A covers the artist fee and supply/material totaling $200. Part B requests $300 for the 70-year garden club history collage. Part B was not clear whether this was to be one or more collages and how they would be displayed and used.

Neal moved and Meg seconded to approve part A and table part B pending further clarification. Motion carried.

Grant # 14-05: The tenth annual art exhibitat the Bryn Du Mansion. This $1000 grant request is for the tenth annual art exhibit held at the mansion. Similar grants had been approved. There was a discussion of professional vs. amateur artists and how the GAC financial support would be displayed. Meg moved and Neal seconded; motion carried with Jurgens abstention due to being on the board of the Bryn Du Commission. 

The next meetings are set for March 20 and April 16, 2014. 

The meeting was adjourned at 7:50

GAC Minutes January 16, 2014

Granville Arts Commission (GAC)

Minutes of January 16, 2014

 

Members Present:  Lois Foreman-Wernet, Kyle Morgan, Marilyn Sundin, Jurgen Pape, Maggie Sobataka, Tom Carroll, Neal Zimmers

Members Absent: Ron Abram, Mark Forman, Mickey Smith, Meg Ginther

Guests Present:  None 

Meeting Started:  7:05pm 

Approval of Minutes:  Minutes of Dec. 2, 2013 were read and amended.  Neal moved and Kyle seconded to approve the minutes as amended.  The motion carried. 

Treasurer's Report:  Marilyn distributed the budget report.  All outstanding receipts for approved grants were submitted for payment. The budget balance is $3030.79.  Jurgen moved and Lois seconded to accept the treasurer’s report.  The motion carried. 

Old Business:  

Lois contacted the Suzuki program to ask if they would like to apply for additional funds, but no response was received.

Meg is working on updating the grant application. 

New Business:   

Grant #14.02: The GSVA requests $500.00 for supplies and materials, artist fees, and promotional materials for the art exhibit that runs until February 28, 2014.  Jurgen moved and Neal seconded to approve grant request #14.02.  The motion carried unanimously. 

Grant #14.03: The Granville Senior Center requests $500.00 for art lessons to be offered by Marilyn Stocker. Tom moved and Kyle seconded to approve grant #14.03. The motion carried unanimously. 

Meetings:  The next meeting is scheduled for Thursday, Feb. 20th at 7pm in the Village Offices.  The March meeting is set for the 20th at 7pm. 

Adjournment:  The meeting was adjourned at 7:40pm.

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