Granville Community Calendar

GAC Minutes December 12, 2016

Granville Arts Commission (GAC)

    Minutes of December 12, 2016

 

Members Present:   Kyle Morgan, Meg Ginther, Jurgen Pape, Lois Foreman-Wernet, Marilyn Sundin, Neal Zimmers, Jodi Melfi, Ann Townsend, Wayne Piper, Mickey Smith, Jackie O’Keefe

Members Absent:  None             Guests Present:  None

Meeting Started:  7:05

Approval of Minutes:  Minutes of November 14, 2016 were reviewed.  Meg moved and Marilyn seconded to approve the minutes as corrected.  The motion carried.

Treasurer's Report

Marilyn distributed the budget report.  Grant #16-08 and #16-13 are still outstanding, and Marilyn has requested invoices to be submitted by next week.  Still waiting to hear about Grant #16-02, as to whether the event took place.  Mickey moved and Ann seconded to accept the treasurer’s report.

Old Business

Arts Collaborative:  Meg reported that the group will meet again in January, to discuss hiring a consultant.  She passed around information on an Arts League in West Hartford, which is similar in many ways to Granville.  She will share this with the Collaborative.

Jurgen contacted Jeff Brown about awarding a prize for an art student.  It was suggested that he approach each of the three art teachers to present the idea.   Then a committee will be formed to establish guidelines and procedures.

Jurgen filed the 2017 budget with Mollie Prasher, who suggested that it be noted that the $2,000.00 earmarked for the consultant is a one-time expenditure.  She indicated that the budget has been approved.

New Business:  

Grant #17-01:  The Denison University Suzuki Music Program requests $600.00 for artist fees for the Winter Festival, a 3-day music workshop and concert.  Lois moved and Neal seconded to award the grant. The motion carried.

Grant #17-02:  Art on Elm requests $250/month (total of $750.00) for musician’s fees for monthly art openings in January, February and March.  Wayne moved and Neal seconded to deny the grant.  The motion carried with one negative vote and two abstentions.

Grant #17-03:  Art on Elm requests $1,000.00 for funds to provide activities, supplies, prizes and space rental associated with a monthly Art Walk.  Meg moved and Wayne seconded to deny the grant.  The motion carried unanimously.   Jurgen will contact the applicant for 17-02 and 17-03 as well as Steve Matheny of the Granville Chamber to explain our decision and suggest that the Chamber will apply for one annual grant request.

Jurgen will prepare an annual report to the Village Council.

Meetings:    Next meeting is January 9, 2016 at 7pm in the Village Offices.  Upcoming meetings are February 13 and March 13, 2017.

Adjournment:  The meeting was adjourned at 8:05pm.

GAC Minutes November 14, 2016

Granville Arts Commission (GAC)

   Minutes of November 14, 2016

Members Present:   Kyle Morgan, Meg Ginther, Jurgen Pape, Lois Foreman-Wernet, Marilyn Sundin, Neal Zimmers, Jodi Melfi, Ann Townsend

Members Absent: Wayne Piper,  Mickey Smith, Jackie O’Keefe

Guests Present:  None

Meeting Started:  7:05

Approval of Minutes:  Minutes of October 10, 2016 were reviewed.  Meg moved and Marilyn seconded to approve the minutes.  The motion carried.

Treasurer's Report:  Marilyn distributed the budget report.  Pending approval of three new grant applications, the amount approved will be $8,333.98 to date.  Neal moved and Jodi seconded to accept the treasurer’s report.

Old Business

Arts Forum discussion:  At the meeting on November 12, 2016, it was reported that the new title of the group is the Granville Arts Collaborative.  The Planning Committee is working with Denison to encourage student involvement.  Jeff Brown is also eager to involve high school students.  It was agreed that a paid consultant be interviewed and hired.  The group will meet again in January.

Regarding Neal’s idea about awarding a prize for an art student, Jurgen will follow up with Jeff Brown.  Neal suggested that we consider this program for Granville Schools only.

New Business:  

Grant #16-13:  The Bryn Du Arts Center requests $870.00 to fund artist fees, supplies and materials for the first annual fall session student art exhibition.  Meg moved and Neal seconded to award the grant in the amount of $800.00, not to include the cost of food for the event.  The motion carried with one abstention.

Grant #16-14:  The Granville Historical Society requests $175.00 for art supplies for their Candlelight Walking Tour event at the Old Academy Building in which participants create holiday decorations and crafts to take home.  Meg moved and Ann seconded to approve the grant.  The motion carried unanimously.

Grant #16-15:  The Granville Area Chamber of Commerce requests $450.00 for musician fees for an open house to be held by the creative COOP and Art on Elm during the Granville Candlelight Walking Tour.  Marilyn moved and Lois seconded to approve the grant.  The motion carried with one abstention.

Jurgen will prepare an annual report and a budget for the coming year.

The GAC will continue to meet on the second Monday of each month.

Meetings:    Next meeting is December 12, 2016 at 7pm in the Village Offices. 

 Adjournment:  The meeting was adjourned at 8:00pm.

GAC Minutes October 10, 2016

Granville Arts Commission (GAC)

Minutes of October 10, 2016

Approved November 14, 2016

Members Present: Lois Foreman-Wernet; Meg Ginther; Jackie O’Keefe; Jodi Melfi; Jurgen Pape; Wayne Piper; Mickey Smith; Marilyn Sundin; Neal Zimmers

Guests Present: None

Meeting Started: 7:10pm

Approval of Minutes: Meg moved and Lois seconded to approve the minutes of September 12, 2016. Motion carried.

Treasurer's Report: Marilyn handed out the newest report; the approved total so far is $6,338.98. Lois moved and Meg seconded to accept the treasurer’s report.

Old Business: Jurgen mentioned that art in Granville has already generated much interest. He sent around art flyers from Denison University, Bryn Du Art Center and Art on Elm. The DU Artspace is open in Newark.

Meg reported on the Cultural Planning Group, one of three making up the Granville Art Forum. The cultural planning group met on September 27. Their minutes were sent out to GAC members. Some speakers may be invited for the next planning committee meeting tentatively planned for November 1. Before grants are to be requested, the mission statement needs to be resolved which should happen at the November 1 meeting. All members were asked to submit their ideas for that.

So far, apparently nobody has visited or scheduled visits to Ohio art organizations. GAC members were encouraged to meet with the Cultural Alliance of Licking County on October 28.

A full Granville Art Forum meeting is expected to convene some time in November. A brief discussion concluded that Granville should remain the center of the art destination with Neal suggesting that its outreach goes beyond Licking County.

New BusinessGrant # 16-12 was originally requesting $400 for the purchase of sheet music for the Granville Vintage Voices. Mickey Smith, the originator of the request, increased the amount to a maximum of $500. Neal moved and Jodi seconded to approve this request; Mickey abstained from the this motion, all others approved grant request # 16-12.

The next meeting is set for November 14, 2016..

The meeting was adjourned at 7:50pm.

Respectfully submitted: Jurgen Pape

GAC Minutes September 12, 2016

Granville Arts Commission (GAC)

Minutes of September 12, 2016

Approved unanimously on Oct. 11, 2016

Members present: Lois Foreman-Wernet; Meg Ginther; Jackie O’Keefe; Jurgen Pape; Mickey Smith; Marilyn Sundin; Ann Townsend.

Guests: Steve Pyles, new village manager Steve introduced himself to GAC and handed out copies of his response based on a meeting with Jackie and Meg regarding funding and Granville village’s potential involvement.

Meeting started: 7:12 PM

Ann Townsend was welcomed to GAC as DU’s representative, replacing Tom Carroll.

Approval of minutes: Marilyn moved and Mickey seconded to approve the minutes of August 15, 2016. Motion carried.

Treasurer’s report: Marilyn handed out the newest report; the approved total so far is $6,338.98. Lois moved and Meg seconded to accept the treasurer’s report.

Old business: Meg reported on the Cultural Planning Group, one of three making up the Granville Art Forum. Meg elaborated on the meeting with Steve and Jackie (see above). Steve requested to be involved in future art meetings and offered his help. The next meeting of the cultural planning group is planned at the end of September. Dan Katona, who is their member, proposed to bring information about OAC funding and planning at that meeting. Dan already sent out a list of potential art consultants. Meg will check with Andy Wildman about visiting art organizations in Ohio. A full Granville Art Forum meeting is expected to convene some time in October.

New Business: No new grant requests were received. Jurgen reported on art-related topics and spaces at the Bryn Du Mansion. The Bryn Du Commission will concentrate on securing funds for making the upper floors of the
mansion useable. Marla Krak will contact Jurgen about Denison’s involvement. Village Council will honor Tom Carroll for his past GAC services on its Sep. 21 meeting.
It was agreed to continue meeting on the second Monday of each month for the duration of this year. Meetings will be @ 7 PM upstairs @ the village hall. The next meetings are set for October 10 and November 14, 2016. The meeting was adjourned at 7:50

GAC Minutes July 18, 2016

Granville Arts Commission (GAC)

Minutes of July 18, 2016

Members Present: Kyle Morgan, Meg Ginther, Jurgen Pape, Lois Foreman-Wernet, Tom Carroll, Jackie O’Keefe, Mickey Smith

Members Absent: Marilyn Sundin, Jodi Melfi, Wayne Piper, Neal Zimmers

Guests Present: None

Meeting Started: 7:08

Approval of Minutes: Minutes of June 20, 2016 were reviewed. Mickey moved and Meg seconded to approve the minutes as corrected. The motion carried.

Treasurer's Report: No report.

Old Business: Arts Forum discussion: Kyle reported that Andy Wildman, chair of the Organization Committee, is researching several sites for visits, includingUpper Arlington and Bexley. The group agreed that Worthington and Dublin are also good possibilities. It was suggested that a member from each of the committees be in attendance at the visits. To ensure consistency, the group brainstormed ideas about questions to ask at the visits:

  •  What types of programs are included?
  • How are they organized and funded (including grants,) and who do they report to?
  •  What is the staffing situation? Paid or volunteer?
  •  What facilities do they have?
  • Who is their audience?
  • How do they respond to the community’s needs, and how are those needs assessed?
  • Are scholarships given?
  • What are their biggest challenges?

Kyle will follow up with Andy.

The issue of Tom’s replacement on the commission is on the agenda for the next Village Council meeting.

Jurgen received a thank you from Kiwanis for our support of their grant.

Regarding Neal’s idea about awarding a prize for an art student, Jurgen has mentioned it to Jeff Brown, Superintendent of the School District.

New BusinessGrant # 16-09: The Granville Garden Club requests $850.00 to fund an artist honorarium, print materials, and materials for displays and construction, for the 2017 Daffodil Show.  Mickey moved and Meg seconded to award the grant, pending the 2017 budget approval.

Meetings: Meetings will continue to be held on the 3rd Monday of each month. Next meeting is August 15, 2016 at 7pm in the Village Offices. Upcoming meetings are Sept. 19, Oct. 17, 2016.

Adjournment: The meeting was adjourned at 7:55pm.

GAC Minutes June 20, 2016

Granville Arts Commission (GAC)

Minutes of June 20, 2016

Members Present: Kyle Morgan, Marilyn Sundin,  Jodi Melfi, Meg Ginther, Wayne Piper, Neal Zimmers, Jurgen Pape

Members Absent: Lois Foreman-Wernet, Tom Carroll, Jackie O’Keefe

Guests Present: None

Meeting Started: 7:05

Approval of Minutes: Minutes of April 18, 2016 were reviewed.  Meg moved and Marilyn seconded to approve the minutes as corrected.  The motion carried.

Treasurer's Report: Marilyn distributed the budget report.   Jodi moved and Wayne seconded to accept the report. The motion carried.

Old Business: Arts Forum Follow-up Discussion:  25 people attended.  Each of the three sponsors gave a brief intro, then participants joined the group of their choice from among the already established topics for committees:  Communication, Organization, and Community Cultural Plan.  A spokesperson from each committee summarized their discussion.  Committees will meet over the summer, and the next forum will take place in the fall. 

Neal suggested that a company that specializes in the arts be employed to conduct a feasibility study.  The Ohio Arts Council has funds for this purpose.

New BusinessGrant # 16-08: The Kiwanis Club ofGranville requests $700.00 for the 4th of July Photography Contest Exhibition.  It was decided not to fund $50.00 of the request that was slated for supplies and refreshments for an awards reception. Wayne moved and Meg seconded to approve the request for $650.00.  The motion carried unanimously.

Neal suggesed that the group consider working with the schools to establish a prize to be given to a student who would be designated “Artist of the Year,” nominated by art teachers.  A cash prizewould be awarded.  This would help to promote the arts in the schools, and give the GAC some visibility.  The idea was received favorably, and will be discussed further in a future meeting.

Announcement: Jurgen announced that he will give a presentation at a luncheon at the Senior Center about his series of photographs titled “Reflexions,” to be given on July 7th, 2016.

Meetings: Meetings will continue to be held on the 3rd Monday of each month. Next meeting is July 18, 2016 at 7pm in the Village Offices.  Upcoming meetings are August 15 and Sept. 19, 2016.

Adjournment: The meeting was adjourned at 7:55pm.

GAC Minutes April 18, 2016

Granville Arts Commission (GAC)

Minutes of April 18, 2016

Members Present: Lois Foreman-Wernet, Kyle Morgan, Marilyn Sundin,  Jodi Melfi, Meg Ginther, Wayne Piper, Neal Zimmers, Jurgen Pape

Members Absent: Mickey Smith

Guests Present: None

Meeting Started: 7:05

Approval of Minutes: Minutes of Mar. 21, 2016 were reviewed.  Jodi moved and Meg seconded to approve the minutes as corrected.  The motion carried.

Treasurer's Report: Marilyn distributed the budget report. No transactions since the last meeting.   Meg moved and Tom seconded to accept the report. The motion carried.

Old Business: Tom reported that he met with Kimberly Coplin, Provost at Denison, to let her know that since he will take full retirement at the end of this academic year, Denison will need to appoint someone for the GAC vacancy Tom’s retirement will create.  He noted that faculty member Ann Townsend is interested in serving.

Jurgen reported that a thank you note was received from Bryn Du for our role in the Arts Forum held on March 5th.

In reviewing the detailed notes on the forum, the following was discussed:

  • At the follow-up, committees will be formed to include:
  • Communications (who and how, short term and long term)
  • Organization (funding, leadership and sustainability)
  • Community Cultural Plan(looking at examples, considering need)

New Business: Meg distributed some newly printed GAC business cards, and the box will be stored in the GAC file.

Meetings: Meetings will continue to be held on the 3rd Monday of each month.  Next meeting is May 16, 2015 at 7pm in the Village Offices.  Upcoming meetings are June 20th,  and July 18, 2016.

Adjournment: The meeting was adjourned at 7:55pm.

GAC Minutes March 21, 2016

Granville Arts Commission (GAC)

Minutes of March 21, 2016

Members Present: Lois Foreman-Wernet, Kyle Morgan, Marilyn Sundin,  Mickey Smith, Jodi Melfi, Meg Ginther, Wayne Piper, Neal Zimmers, Jurgen Pape

Members Absent: Tom Carroll, Jackie O'Keefe

Guests Present: None

Meeting Started: 7:05

Approval of Minutes: Minutes of Feb. 15, 2016 were reviewed.  Wayne moved and Meg seconded to approve.  The motion carried.

Treasurer's Report: Marilyn distributed the budget report. No transactions since the last meeting.   Lois moved and Jodi seconded to accept the report. The motion carried.

Old Business:  Jurgen will check with Mike King about the Denison representative(s) on the GAC, and how many votes each should have, since when the group was first convened, there were two reps, each having a half vote.

The Arts Forum held on March 5th was well attended and generated good energy.  Participants were formed into groups, with all identifying communications as a key issue.  There is now an email list of interested parties to keep everyone informed.  The next step is for the three sponsoring groups (GAC, Bryn Du Mansion, and Granville Schools) to meet to determine was learned and where to go from here.

New BusinessGrant #16-06: Nancy Martinez from the Denison Bryant Arts Center, requests $1,000.00 for art supplies and catalog expenses for her senior solo exhibition.  Mickey moved and seconded to deny this request.    The motion carried unanimously. 

Grant #16-07: The Union Cemetery Board requests $500.00 to defray expenses for the manufacturing and shipping of a plaque to recognize the work on the preservation of the cemetery.   Wayne moved and Kyle seconded to deny this request.  The motion carried unanimously. 

Meg will have more GAC business cards printed.

Meetings: Meetings will continue to be held on the 3rd Monday of each month.  Next meeting is April 18, 2015 at 7pm in the Village Offices.  Upcoming meetings are May 16th and June 20th, 2016.

Adjournment: The meeting was adjourned at 7:50pm.

GAC Minutes February 15, 2016

Granville Arts Commission (GAC)

Minutes of February 15, 2016

Members Present: Lois Foreman-Wernet, Kyle Morgan, Marilyn Sundin,  Tom Carroll, Mickey Smith, Jodi Melfi, Meg Ginther, Jackie O'Keefe, Wayne Piper

Members Absent: Jurgen Pape, Neal Zimmers

Guests Present: None

Meeting Started: 7:10

Approval of Minutes: Minutes of Jan. 18, 2016 were reviewed.  Marilyn moved and Tom seconded to approve as amended.  The motion carried.

Treasurer's Report: Marilyn distributed the budget report. No transactions since the last meeting.   Kyle moved and Lois seconded to accept the report. The motion carried.

Old Business: Grant #16-03 was tabled at the last meeting. Some thought that the project does not clearly meet the criteria to fulfill the mission of the commission.  No new information about artistic emphasis was brought forward.  Jodi moved and Wayne seconded to deny the request.  The motion passed 7-2.

The upcoming Arts Forum was discussed.  Tom suggested that an invitation go out to the mailing list of GSVA participants.  Jodi will speak with Jurgen about this and about creating an agenda, and who will facilitate the meeting.

Marilyn is consolidating the old GAC records into a few reorganized notebooks which will be stored at the Village offices.

Wayne Piper was welcomed to the group as the new representative from the community.

New BusinessGrant #16-04:  The Bryn Du Commission requests $1,000.00 for promotional materials, artists awards and juror fees for the 12th Annual Bryn Du Art Exhibit (2016).  Mickey moved and Jodi seconded to approve 1,000.00 for this request.  The motion carried unanimously. 

Grant #16-05:  Denison University requests $1,000.00 to help with fees for two vocal soloists and partial support for an orchestra musician for the Denison Concert Choir performance of “The Creation” by Franz Joseph Haydn.   Marilyn moved and Lois seconded to award $1,000.00 for this request.  The motion carried unanimously. 

Tom reported that Denison is working on appointing a representative to replace Ron Abram on the commission.   Meg will consult with Mike King about having two representatives from Denison University.

Meetings: Meetings will continue to be held on the 3rd Monday of each month.  Next meeting is March 21, 2015 at 7pm in the Village Offices.  Upcoming meetings are Apr. 18th and May 16th.

Adjournment: The meeting was adjourned at 7:45pm.

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