Granville Community Calendar

GPC Minutes 2/22/1999

GRANVILLE PLANNING COMMISSION

February 22, 1999

Minutes

MMeemmbbeerrss APbresseenntt JCacakrlBWurirlkisesn,Bfeerlndi.e,

Also Present KathrynWimbergVeilla

Informal Workshop on Procedures

Mr Myers has looked at procedures for other communities,and tonight he presented a fgoelnloewrasl framework he has worked out for our consideration,which basically can be described as

1. Village Planner introduces the application.

2. The applicant describes the proJect.

3. Citizens are invited to speak.

4. GPC takes over, and questions can be asked of the applicant.

5. Bigger suburbs call upon each

commission member by name to ask for comments.

6. A motion and the vote, by roll call,

alphabetically, with chairman polled last.

1

Minutes of February 8

MR LUKCO MOVED TO APPROVE MINUTES AS PRESENTED MR BURRISS

SECONDED AND MINUTES WERE UNANIMOUSLY APPROVED

Citizens Comments None

Old Business

Dan Rogers,210 East Maple Street

The applicant was sworn in by the Chair

Ms Wimberger stated that the application for a detached two-story garage was approved

in July of ]997, but the structure does not appear to have been built according to the plans on file

She has received coniplaints about massing from neighbors

Mr. Rogers stated that Reza Reyazi came by a number not mention that oftimes and approved it and did a change requires approval. The change was done to match the house.

GPC members asked about the footprint,the height,the appearance,materials,and the new roofline,and Mr. Salvage thought the structure was awfully large and he is not sure it would have been approved the first time around. Ms. Wimberger said she would check with Mr. Reyazi. Mr. Wernet thought that to avoid confusion we should have drawings showing current plan so we know what we are approving

Mr. Myers stated that ignoring the changes Mr. Rogers has made would be unfair to other people who work hard to get plans approved. He should be required to submit new plans. He would also have to reapply for rear and side yard setback variances from BZBA,but Mr. Lukco stated the current setbacks adhere to the variances granted. Mr. Myers thought the fees should be

waived.

Mr. Rogers agreed to submit a modification ofhis plans.

He is required to also submit drawings with height, mnaterials, and photographs.

This action is considered advisory, and the applicant and the Village Planner will work together to complete this task. Consensus of the group agreed.

Granville Historical Society,Old Academy Bitilding, 103 West Elm ยท

The Finding ofFact for the Historical Society was not approved at the previous meeting, and will be approved at this time.

MR. BURRISS MOVED TO APPROVE THE FINDING OF FACT AS FORMAL

DECISION OF THE COMMISSION. MR. LUKCO SECONDED, AND IT WAS

UNANIMOUSLY APPROVED.

Amendment of Motion for Nominatio, 1

Mr. Salvage noted that at the last meeting, Mr. Wernet nominated a candidate for Vice

Chair but as Mr. Wernet is a nonvoting member, someone else must do it.

MR. LUKCO NOMINATED MR. WILKENFELD AS VICE CHAIR. MR. BURRISS

SECONDED, AND MOTION WAS UNANIMOUSLY APPROVED.

Work Session:

St,bmission a,id Applicatio, 1 Requirenie, its

1. Changes in approved plans. Members discussed what to do in the case of "willfull

negligence"and how it should be handled {refer to Rogers situation, above}F.or applications in

tlie AROD, Mr Salvage suggested the permit say something like "Any changes must be submitted

for approval."

2. Zonine Permit. Mr. Burriss liked the idea of a prominently displayed laminated

2

Zoning Permit"on construction premises. Zoning which Permits differ from Building Certificates, zoningapreeramciqtsuicreoduldinbNeecwaallrekda n"d are for utilities,etc. Expiration dates could be added. Maybe ZoningA/rchitectural Permit."

3. Application forms. Ms. Wimberger,Mr.Burriss,and Mr. Lukco met and devised Bsoumilediidnegas/ for improvements. They put together a packet ofinformation to go with the, Zoning permit.

4. Building Permits. Maybe we need a system to ensure a person gets a building permit. Ms. Wimberger does receive reports quarterly about building permits. It would be nice to have a Zoning Inspector to check on building sites. That person could be sure the project has been started within a year.

5. Submission of Applications. The three-person group is working on a user- friendly sample packet showing the steps applicants must follow,i.e.,the timing,how to get a building permit, how to reproduce blueprints, sample site plans. The application process should be

streamlined,perhaps with a flowchart. Tell applicants the permittedc/onditional uses and direct them to the proper chapter.

6. Appearance. What should the application look like?Mr. Wernet likes a lot of white

space. Maybe the different forms could be color- specific.

7. Fees. Consider separating the commercial and the residential applications in the

planned districts. A planned district is forever. Fees could be based on acreage. Ms. Wimberger

will telephone other communities to see how they base their charges.

Adjournment: 9:00 p. m.

Next Meetings: March 8 and March 22

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