Granville Community Calendar

Planning Minutes 9/23/02

GRANVILLE PLANNING COMMISSION September 23, 2002 Minutes

Members Present: Jack Burriss, Barb Lucier, Richard Main, Mark Parris (Vice Chair), Richard Salvage (Chair), Carl Wilkenfeld Members Absent: None Also Present: Seth Dorman, Village Planner Visitors Present: Bob Kent, Curt Shonk, Jeff McInturf, Jeff Oster Citizens’ Comments: None The Chair swore in all those who planned to speak.

Minutes of August 12, 2002: Minutes were postponed until the next meeting.

New Business:

Bryn Du Woods, Phase V – Final Plat

 After briefly describing the history of the subdivision, Mr. Dorman said tonight’s application is for Phase V, 25 ½-acres, with lots 0.49 to l.2-acres. The road is a northern extension of Glyn Tawel ending in a cul-de- sac. He summarized the circulated memo reporting on Mark Zarbaugh’s (Service Director) comments on Phase V. The walkways, connectors, and paving details were described and agreed upon. Bob Kent said this is not quite the final phase, since there are 5 lots left. Engineers have been looking at the plans and there are no changes from the PUD approval. He added that the retention pond will be reconstructed somewhat, raising the rim so it can hold more water.

MR. PARRIS MOVED TO APPROVE APPLICATION #02-130 FOR FINAL PLAT OF BRYN DU WOODS PHASE V, WITH THE FOLLOWING AMENDMENTS: 1) THE PLAT SHOULD INCLUDE THE ADDITION OF A SIDEWALK TO CONNECT THE GREENWAY WALKING PATHS AND THE STRIPING TO CONNECT TEHM AS OUTLINED IN THE MEMO PROVIDED BY THE VILLAGE PLANNER; AND 2) THAT FINAL ENGINEERING DETAILS BE WORKED OUT BETWEEN THE APPLICANT AND VILLAGE’S ENGINEERS. MR. WILKENFELD SECONDED, AND THE MOTION WAS UNANIMOUSLY APPROVED.

Jeff Oster, 1179 Cherry Valley Road –Change of Use/ Development Plan

Mr. Dorman said the applicant has recently purchased the building next door to his store, and he is looking for approval to convert this former residence into a medical office. There will be a handicapped entrance ramp and 11 new parking spaces in the lot behind the house. He said this is a change of use and a development plan. As a PCD, this will be decided upon as a recommendation to Village Council. Jeff Oster added that these plans reflect what was discussed at the work session. They intend to widen his driveway and connect the two driveways. There will be plantings on the south side. The air conditioner will be in the back. He thought there would be 25-30 patients per day and two full-time staff people. Hours of operation will be 8:30 to 6 p.m., and there will be mercury oxide lamp for the parking lot. Mr. Burriss asked about the sign and was told there should be a relationship with the two signs. The applicant will submit sign application later. Mr. Wilkenfeld was told, in answer to his question, that the dumpster will be an ordinary household can. Mr. Parris stated they are not doing much outside the building, but the doors should open out, and wants the applicant to follow the codes. If it becomes necessary to modify the exterior of the building to build it up to acceptable codes, would he have to bring those modifications back here? Mr. Salvage thought we could give him the ability to change the building for accessibility issues. Ms. Lucier asked about the concrete in the front and Mr. Oster said this is for access to the garage, not parking, and a portion will be removed and seeded. She asked about sidewalks and it was decided there would be none. 

MR. PARRIS MOVED FOR A RECOMMENDATION OF APPROVAL TO COUNCIL FOR APPLICATION #02-128 WITH THE FOLLOWING CONDITIONS: 1) THAT THE APPLICANT’S PLANS WILL BE MODIFIED TO CLOSE THE BREEZEWAY USING A SIDING MATERIAL THAT MATCHES THE EXISTING STRUCTURE; 2) THAT THE APPLICANT WILL BE ABLE TO MODIFY ANY EXISTING DOORS TO MEET FIRE AND EGRESS CODE IF NECESSARY; 3) THAT THE APPLICANT WILL REVIEW ANY PARKING LOT LIGHTING WITH THE VILLAGE PLANNER PRIOR TO INSTALLATION; 4) THAT THE ISSUE OF WATER RETENTION/ DETENTION RESULTING FROM THE INSTALLATION OF AN ASPHALT PARKING LOT BE REVIEWED AND APPROVED BY THE VILLAGE ENGINEER’ 5) THAT ANY AIR CONDITIONER SHOULD BE PLACED BEHIND THE BUILDING AND BE SCREENED; AND 6) THAT THE APPLCIANT WILL SUBMIT A DETAILED LANDSCAPING PLAN FOR APPROVAL BY THE TREE & LANDSCAPE COMMISSION. MR. WILKENFELD SECONDED, AND THE MOTION WAS UNANIMOUSLY APPROVED.

Work Session:

Spring Hills Baptist Church, 1820 Newark-Granville Road – Site Plan Modifications

Jeff McInturf appreciated the opportunity to come back to answer questions arising at the last meeting. He and Mr. Dorman talked with their engineer as well as the Village engineer to determine what they want to see on parking in the floodplain. He described the traffic flow problems at the church and why they need to revise their parking arrangements and eliminate cross traffic. Mr. Dorman showed the 1991 preliminary approved plan for Phase I. In 1995 the school building was approved, and in 1997 the Village Planner and Joe Hickman approved the excavation and grading. GPC did not get involved. Three variances would be required: size of sign, changeable copy sign, and more than three colors. Mr. McInturf said they have a net loss of several spaces to reconfigure. They want to add traffic islands and striping. The only lighting they have is insufficient and they are trying to add 4 more lights with colonial lampposts, which will go off at 11 p.m. One existing light will remain where it is; the other will be moved to allow space for the parking lot. He described their exact locations MR. WILKENFELD MOVED THAT APPLICATION #02-119 IS A MINOR MODIFICATION WITHOUT THE REAR PARKING LOT. MS. LUCIER SECONDED, AND THE MOTION WAS UNANIMOUSLY APPROVED.

MR. WILKENFELD MOVED TO TABLE APPLICATION #02-119. MR. PARRIS SECONDED, AND THE MOTION WAS UNANIMOUSLY APPROVED.

 Mr. Parris was concerned about public disclosure, but neighbors need not be notified for a work session. He wants to be sure this follows protocol. There was considerable discussion about the appropriateness of changeable signs and whether the applicant could adjust the plans to accommodate the code, which specifies no changeable copy signs. Mr. Parris thought this should be examined with an eye to signs in other institutional districts. Ms. Lucier said it’s a mistake to have a sign of this size with changeable copy. She thought sandwich boards could advertise special events. Mr. McInturf did not like the idea of sandwich boards, preferring a more aesthetic sign. He thought they could reduce the sign to three colors. Sometimes the school hosts events by outside entities because they have so much space. The code, according to Mr. Salvage, cites “per zoned lot” for determining signs, and there are two uses on this lot. Mr. Wilkenfeld wondered why the church needed to advertise events which could be learned about internally, and he was told that drivers from all over the county see the sign and participate in activities and sports. Ms. Lucier thought a sign with just the name of the church and school should be sufficient. A sign placed closer to the building might be more acceptable, as at the Welsh Hills School, and Mr. Burriss thought the changeable copy part could be scaled down to make it more subtle. Mr. McInturf said they could probably scale it down somewhat. It was decided that the sign design would be reworked before the next meeting, making it smaller, having only three colors. Mr. Main suggested getting advice on readability and spelling from the sign maker.

Finding of Fact: MR. PARRIS MOVED TO APPROVE FINDINGS FOR A AND B UNDER NEW BUSINESS, AND WE FIND THEM CONSISTENT WITH RELEVANT SECTIONS OF THE ZONING CODE AS OUTLINED IN THE VILLAGE PLANNER’S MEMO OF SEPTEMBER 20, 2002. MR. WILKENFELD SECONDED, AND THE MOTION WAS UNANIMOUSLY APPROVED.

Other Comments: Regarding SuperAmerica at Village Council last evening, Mr. Salvage reported that there was a discussion about the fact that the traffic engineer told Village Council something other than what he told us. Also, it is important when writing to Village Council that GPC members get a copy. For smooth functioning of the board it is necessary to respect one another and maintain open communications.

Adjournment: 9:40 P.M. Next Meetings: October 15, and 28, 2002. Respectfully submitted, Betty Allen 

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