Granville Community Calendar

Planning Minutes 9/10/07

GRANVILLE PLANNING COMMISSION
September 10, 2007
7:00pm
Minutes

Members Present: Chip Blanchard, Tom Mitchell, Tim Ryan, Jack Burriss, Jackie O’Keefe (non-voting), and Tim Riffle (Chair).

Staff Present: Law Director - Mike Crites, Village Planner - Alison Terry, Planner I – Lauren Repas.
Visitors Present: James and Jill Levere, Barbara Franks, Dan Rogers, Tim Hughes, Sharon Sellito, Chris Avery, Jim Kent, and Sabato Sagaria.
A court reporter was present to transcribe items under ‘Old Business’ and ‘New Business.’ She swore in all those who planned to speak.

Minutes of August 27, 2007 – Mr. Blanchard moved to accept the minutes as presented. Second by Mr. Burriss. The motion passed 5-0. The minutes of August 27, 2007 are approved as submitted.


Citizen’s Comments:

Jerry Martin, 2276 Hankinson Road, inquired about the Del Mar Restaurant located where the Granvilla used to be. He explained that Brews Café was required to have a dumpster enclosure and asked what provisions have been made for the Del Mar Restaurant. Mr. Martin stated that it appears to him that they have no room for a trash dumpster. He stated it would be unfortunate that they are this far along in the renovation process and find that they have to make provisions for an enclosed trash dumpster. Mr. Martin stated that he would like all establishments treated equally and fairly. Mr. Riffle stated that this is something the Planning Commission and Staff would look into.

Old Business:

426 East College Street, James and Jill Levere, #07-05 AROD
Tabled at the August 27, 2007 Planning Commission Meeting.
Mr. Mitchell made a motion to remove Application #07-059 from the Table. Second by Mr. Blanchard.

Roll Call Vote to Remove Application #07-059 from the Table: Blanchard, Mitchell, Ryan, Burriss, Riffle. Motion carried 5-0.


Application #07-059 is removed from the Table.


The request is for approval of the following items:

1) Replacement of worn shingles on the primary structure;
2) Replacement of deteriorated particleboard siding on detached garage with new siding to match existing siding on the primary structure;

3) Replacement of existing (first level) screened porch with new (first level) screened porch and second story deck with roof structure;

4) Replacement of existing garage door.
The property is zoned Village Residential District (VRD).

A court reporter transcribed discussions regarding Application #07-059. Please refer to the transcript which is included as part of these minutes.


Mr. Blanchard moved to Table Application #07-059. Second by Mr. Mitchell.


Roll Call Vote to Table Application #07-059: Burriss, Ryan, Mitchell, Blanchard, Riffle. Motion carried 5-0.


Application #07-059 is Tabled.



New Business

121 South Prospect Street, Dan Rogers, #07-064 AROD

The request is for approval of a change in use for the rear accessory structure from Retail Outlets (E) to Food, Drug, and Beverage Businesses (D). The property is zoned Village Business District (VBD).


A court reporter transcribed discussions regarding Application #07-064. Please refer to the transcript which is included as part of these minutes. Mr. Rogers agreed that the application ought to be tabled so he could further research access points to the property.


Mr. Blanchard moved to Table Application #07-064. Second by Mr. Mitchell.


Roll Call Vote to Table Application #07-064: Ryan, Burriss, Blanchard, Mitchell, Riffle. Motion carried 5-0.


Application #07-064 is Tabled.


Work Session

The Planning Commission discussed the proposed sketch plan for property located northwest of Arby’s on Speedway Drive in the Planned Commercial District. The applicant is Jeanne Crumrine; her representative was Laura Andujar, with RCS Design. Ms. Terry read aloud the staff report. She stated that the Planning Commission should address the ingress/egress for the fire department, as well as off street parking. She stated that the storm drainage, possible sidewalk extensions, elevation not being two stories, windows maximum allowable signage, and the roof pitch will all need to be addressed. The committee discussed the code reference to a 2 ½ story building. Councilmember O’Keefe stated that this specific code requirement needs to be addressed. The other members of the Planning Commission agreed. Councilmember O’Keefe inquired about the architectural style. Ms. Terry stated that the applicant is calling it Greek Revival. Councilmember O’Keefe stated that the whole panel glass doors could be dangerous. Mr. Riffle stated that the doors proposed by the applicant are made of shatter proof glass. Mr. Riffle later suggested using a ¾ glass door, while Mr. Burriss suggested bringing in a sample of the glass. The committee discussed the proposed sidewalk. Mr. Mitchell suggested an additional 40 foot extension and a sidewalk to the pedestrian green space area. Mr. Burriss questioned how the sidewalk might connect to the perimeter of the building, as they required with Arby’s. Mr. Burriss stated that the proposed loading area is not ideal, but it is the lesser of two evils. He indicated that landscaping will help. Mr. Mitchell suggested calling the fire department to see if they will be able to circle the building. Ms. Crumrine agreed. The committee discussed the proposed signage in regards to the building’s two fronts. Ms. Terry stated that she would need to look into the proposed monument sign to see if it is allowed. Ms. Terry suggested screening the parking and dumpster area with agreement from the Planning Commission. The committee also discussed whether mullions were required by code. Ms. Terry stated that the code says “divided windows and/or mullions.” Mr. Burriss asked Ms. Crumrine to check if the sketch is referring to mounds or groundcover. Mr. Ryan inquired as to lot coverage. Ms. Terry explained that their final plan will address lot coverage. Ms. Terry also stated that she has received some complaints about the lighting at Arby’s being too bright. This issue should be addressed by the Planning Commission when reviewing the lighting plan. Mr. Riffle suggested aluminum cladding for the windows with sample colors available for review. Mr. Burriss suggested having a hose dib to clean out the dumpster area. Mr. Riffle stated that the 8/12 roof pitch will not look appropriate on this building. This code requirement should be addressed as quickly as possible. Mr. Burriss commended the applicant for using the work session process which he stated can be beneficial for everyone involved.

The Planning Commission also had a work session with Ms. Andujar, RCS Design, and Ross Granville Market. Ms. Terry read aloud the staff concerns and she stated that a variance would be required from the BZBA for any portions of the submitted plans that did not meet code requirements. The committee discussed removing some of the proposed columns. They also discussed the use of materials. Ms. Terry explained that the SBD (Suburban Business District) district requires the use of natural materials, while the AROD (Architectural Review Overlay District) suggests the use of natural materials. Mr. Riffle and other members of the Planning Commission stated that this discrepancy should be addressed by the Planning and Zoning Committee. They also suggested having the Planning and Zoning Committee look at the 8/12 pitch roof requirement because they felt it is too restrictive. Mr. Riffle stated that with the 8/12 roof pitch requirement, the BZBA would constantly be getting variance requests. Ms. Terry agreed to present these concerns to the Planning and Zoning Committee.


Mr. Ryan moved to adjourn the Planning Commission meeting. Second by Mr. Blanchard. Motion carried 5-0.


Next meeting:

September 24, 2007


______________________________________ ______________________________

Planning Commission Chair, Tim Riffle Date Approved

Adjournment: 10:07 pm.


Respectfully submitted by:

Melanie Schott

Employee Payroll / Compensation

The Village has thirty-six (36) full-time employees, 16 regular part-time employees and seaonal employees. Village Personnel Policy

Go to My Pay Stub and login.