Granville Community Calendar

Planning Commission Minutes April 14, 2008

GRANVILLE PLANNING COMMISSION

April 14, 2008

7:00pm

Minutes

 

Members Present: Gina Reeves, Tim Riffle, Tom Mitchell, Jack Burriss, Tim Ryan (Chair), and Jackie O’Keefe (non-voting).

Members Absent: None.

Staff Present: Village Planner, Alison Terry, and Assistant Law Director Crites.

Visitors Present: Jim and Donna Brooks, and Mr. and Mrs. Frolking.

 

Old Business:

2610 Newark-Granville Road, Gina Reeves for Welsh Hills School, Application #08-21

ID (Institutional District) – TCOD (Transportation Corridor Overlay District)

The application was submitted by Gina Reeves and the applicant is requesting approval of seven (7) free-standing temporary signs.

Swearing in of Witnesses – Mr. Ryan swore in Village Planner, Alison Terry, and Gina Reeves.

 

Discussion regarding Application #08-21:

(Ms. Reeves recused herself from discussion of Application #08-21 because she was the applicant.  She removed herself from the table and was seated in the audience.)

 

Gina Reeves stated that she is applying for all seven banners for the sign at once to avoid further $50 permit fees which would be a financial burden to the school.  She stated that the school is located in the Institutional District on a road that is 35 MPH.  Ms. Reeves stated that the current size of the banners also fits the community signs that are allowed to be placed within the median on West Broadway.  Mr. Riffle asked if this request is similar to that from St. Edward’s Catholic Church.  Ms. Terry stated that it is a little different since the proposed banners are less visible than the signs at St. Edward’s.  She stated that there would tend to be more pedestrian traffic near St. Edward’s, versus vehicular traffic near Welsh Hills School.  Ms. Terry also stated that St. Edward’s would be in the Suburban Residential District (SRD-B) while Welsh Hills School is in the Institutional District (ID).  Ms. Terry explained that the reason this application came to be is a result of her driving by and noticing the signs.  She stated that she checked the file and noted that there was not any paperwork pertaining to approval of these signs.  Ms. Terry stated that she and Manager Holycross discussed the matter and decided to ask the school to submit the application to the Planning Commission.  Mr. Riffle stated that he agreed there would be less foot traffic near the Welsh Hills School.  Mr. Ryan asked if only one banner will be up at a time.  Ms. Reeves stated yes.  Ms. Reeves indicated that she would be willing to submit a schedule depicting when the banners will be up.  Mr. Ryan stated that Ms. Reeves would need to come before the Planning Commission again if either of the seven (7) signs were to change size and/or color.  Ms. Reeves stated that one banner will have periodic changes for the date and theme.  Ms. Terry stated that the Planning Commission could restrict the seven (7) signs to be what has been presented.  Mr. Ryan stated that it would be advisable for the Planning Commission to do this because they would be pre-approving the signs.  Ms. Reeves agreed that if the color or size were to change she would resubmit to the Planning Commission.  She stated that the changes to the one banner that has a date change and theme change would remain the same color, text, and size. 

 

Mr. Burriss made a motion that Application #08-21 be approved with the following conditions:1) Any new sign that is proposed be of the same color and size as presented by the applicant; 2) This approval covers the seven (7) signs submitted by the applicant; and

3)  The applicant shall further be required to submit a schedule of when the signs shall be erected on the property, on an annual basis, to the Village Planner.

Seconded by Mr. Riffle.   

 

Roll Call Vote:  Mitchell, Riffle, Burriss, Ryan.  Motion carried 4-0. 

 

Application #08-21 is approved with the above stated conditions. 

 

 

(Ms. Reeves re-joined the GPC meeting at 7:14 PM)

 

New Business:

238 East Broadway, Jim and Donna Brooks, Application #08-28

VBD (Village Business District) – AROD (Architectural Review Overlay District)

The application was submitted by Jim and Donna Brooks for approval of a free-standing sign on Broadway and a projecting sign on North Pearl Street. 

Swearing in of Witnesses – Mr. Ryan swore in Village Planner, Alison Terry, and Jim and Donna Brooks.

 

Discussion regarding Application #08-28:

Ms. Brooks stated that she reviewed the guidelines set forth in the Code and she believes their sign is in compliance.  She also explained the location of the free-standing sign and projecting sign.  Ms. Terry questioned if the freestanding sign would be perpendicular to the roadway and Ms. Brooks stated yes.  Ms. Brooks stated that they have proposed two colors for the sign – HER Red and White.  She stated that the red coincides with the HER corporate colors.  Ms. Terry noted that the application requests a sign with three colors and the applicant is now asking for only two colors.  She went on to say that the application meets Code regulations.  Mr. Ryan asked about the material being used for the sign.  Mr. Brooks stated that it is a high density wood composite similar to the signs used at the Erinwood office complex.  He stated that they chose this type of sign because it can hold up to weather conditions much better.  Ms. Terry stated that the proposed material can be sandblasted or routed – just like wood.  Mr. Mitchell stated that the application meets all the criteria.  Mr. Burriss questioned if the sign will have any up lighting.  Mr. Brooks stated that he may decide to do this in the future.  Mr. Burriss suggested having up lighting approved with the application now.  He went on to say that the Village has encouraged downtown businesses not to keep their lights on at all hours.  He asked Mr. Brooks what the proposed hours would be for illumination of the freestanding sign.  Mr. Brooks stated that he was not sure, but he would like to ensure that it is on when other downtown businesses are operating.  He stated that Brew’s is open until 2 AM.  Mr. Brooks stated that he would be ok with a lighting restriction, but he would question the need for one.  Ms. Reeves stated that she personally feels that lighting the sign after 11:00 PM is not necessary and it should be permissible to light it until then.  Assistant Law Director Crites stated that she did not see anything in the Code pertaining to restrictions on the times up lighting a sign is permitted or not permitted. 

 

Mr. Mitchell made a motion to approve Application 08-28 as submitted and the approval of the future addition of sign lights is included in this approval.  Seconded by Ms. Reeves

 

Roll Call Vote: Burriss (no), Reeves (yes), Riffle (yes), Mitchell (yes), Ryan (yes).  Motion carried 4-1. 

 

Application #08-28 is approved. 

 

(Mr. Mitchell suggested reviewing language in the Village Code pertaining to hours of lighting, if restrictions are desired.)

 

 

115 East Broadway, Evelyn Frolking, Application #08-27

VBD (Village Business District) – AROD (Architectural Review Overlay District)

The application is submitted by Evelyn Frolking for an outside flower stand within the front courtyard of the Granville Historical Society Museum. 

Swearing in of Witnesses – Mr. Ryan swore in Village Planner, Alison Terry, and Evelyn Frolking.

 

Discussion regarding Application #08-27:

Ms. Frolking stated that this will be her fourth season of treating the Granville community to fresh flowers.  She stated that she believes her efforts bring joy and ambiance to the Village.  Ms. Frolking stated that she has decided to relocate her business to the other side of the street because the side of the street that she has previously sold flowers on is very restaurant oriented.  Ms. Frolking went on to say that moving locations would be her part in trying to bring retail to the other side of the street.  Mr. Ryan noted letters from the Historical Society approving of Ms. Frolking’s relocation.  Ms. Terry read aloud a letter from Lance Clarke (Granville Historical Society) whole-heartedly endorsing Ms. Frolking selling flowers outside of the Granville Historical Society and he stated that her efforts could encourage more visitors to use their museum.  Councilmember O’Keefe inquired on when Ms. Frolking would begin selling flowers.  Ms. Frolking stated that she would like to start on April 26 – weather permitting.  Ms. Terry noted that the staff did review potential parking issues since this is a request for a Change of Use.  She stated that they determined that parking would not be an issue because the business is temporary, seasonal and there are no permanent structures proposed.  She stated that it is likely to attract more pedestrian traffic than vehicular traffic. 

 

Mr. Burriss made a motion to approve Application #08-27 as submitted.  Seconded by Mr. Riffle. 

 

Roll Call Vote: Mitchell, Reeves, Burriss, Riffle, Ryan.  Motion carried 5-0.

 

Application #08-27 is approved as submitted.

 

Other Business:

Village Gateway District Text, final review and recommendation regarding the restaurant provisions section.

 

Discussion: 

Mr. Burriss stated he believed that the 35% sales needed to be required to be reported and it needed to be noted who they should report to. 

 

Ms. Terry stated that she would change item (c) to read:

“c. Drive-through sales: Only 35% or less of the total on-site sales volume is derived from drive-through sales.  (For an approved restaurant, audited sales figures showing the percentage of sales derived from the drive-through window would be required to be submitted annually to Village Staff.)” 

 

Mr. Riffle moved to forward the amended restaurant provisions section to Village Council.  Seconded by Mr. Mitchell.

 

Roll Call Vote:  Burriss (yes), Riffle (yes), Reeves (yes), Mitchell (yes), Ryan (no).  Motion carried 4-1. 

 

Finding of Fact Approvals:

Old Business:

Application #08-21:

Approve Findings of Fact and Associated Standards and Criteria.

Mr. Burris moved to approve the Findings of Fact for Application #08-21.  Seconded by Mr. Mitchell.  Motion carried 5-0.

 

New Business:

Application #08-28:

Approve Findings of Fact and Associated Standards and Criteria.

Mr. Riffle moved to approve the Findings of Fact for Application #08-28.  Seconded by Mr. Mitchell.  Motion carried 5-0.

 

Application #08-27:

Approve Findings of Fact and Associated Standards and Criteria.

Mr. Riffle moved to approve the Findings of Fact for Application #08-27.  Seconded by Ms. Reeves.  Motion carried 5-0.

 

 

Citizen’s Comments: None.

 

Approval of the Minutes:

 

March 24, 2008

Mr. Mitchell abstained from voting on the minutes of March 24, 2008 because he was not present at the meeting.  Mr. Riffle moved to approve the minutes of March 24, 2008 as amended.  Seconded by Ms. Reeves.  Motion carried 4-0.

 

April 7, 2008

Ms. Reeves moved to approve the minutes of April 7, 2008 as amended.  Seconded by Mr. Burriss.  Motion carried 5-0. 

 

Adjournment: 7:50 PM. 

Mr. Mitchell moved to adjourn the Planning Commission meeting, seconded by Ms. Reeves.  Motion carried 5-0. 

 

Next meetings:

April 28, 2008

May 12, 2008

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