Granville Community Calendar

Planning Commission Minutes January 14, 2008


January 14, 2008




Members Present: Tom Mitchell, Tim Ryan, Jack Burriss, and Jackie O’Keefe (non-voting).

Members Absent: Tim Riffle.

Staff Present: Village Planner, Alison Terry, Assistant Law Director Crites

Visitors Present: Laura Andujar, Jeanne Crumrine, and Carla Beckerley.


Citizen’s Comments:

No one appeared to speak under Citizen’s Comments.


Minutes of December 10, 2007 – Mr. Ryan moved to approve the minutes as presented.  Seconded by Mr. Burriss.  The motion passed 3-0.  The minutes of December 10, 2007 are approved as submitted.


New Business:

210 North Granger Street, John Anthony and Carla Beckerley,  Application #07-105 AROD, SRD-B

The request is for approval of door replacements and re-roofing.   

Swearing in of Witnesses – Mr. Mitchell swore in Village Planner, Alison Terry, and Carla Beckerley


Ms. Terry explained that the applicant has requested to replace the front, back, and side doors, as well as re-roofing the structure.  She presented pictures of the proposed doors.  Mr. Mitchell questioned if a transom light window would stay.  Ms. Beckerley stated that it is not energy efficient and they plan to remove it and replace it with clap board.  Ms. Beckerley also presented an example of the Owens-Corning shingles they intend to use.  Mr. Burriss commented that the proposed doors appear more fitting and he has no problem approving them.  He also stated that the removal of the transom window will make this side of the home fit in more with the rest of the structure.  Mr. Burriss questioned if the entire structure would be re-roofed.  Ms. Beckerley stated yes.  Mr. Mitchell and Mr. Ryan stated that the proposed changes appeared reasonable. 


Mr. Burriss made a motion to approve Application #07-105 as presented.  Second by Mr. Ryan. 


Roll Call Vote to Approve Application #07-105 as presented: Ryan (yes), Burriss (yes), Mitchell (yes). Motion carried 3-0.


Application No. 07-105 is approved as presented. 





Speedway Drive, Jeanne Crumrine, Application #07-106


The request is for approval of a site plan and building design.

Swearing in of Witnesses – Mr. Mitchell swore in Village Planner, Alison Terry, Jeanne Crumrine, and Laura Andujar.


Ms. Terry stated that the applicant’s most recent plan exceeds the 25 foot height requirement.  She stated that they do meet the 8/12 roof pitch.  She went on to say that she would need to see the placement of the water lines and she stated that the storm sewer system is not maintained by the Village, but by Speedway.  Councilmember O’Keefe asked if they still have to meet EPA guidelines.  Ms. Terry stated that they would need consent from the EPA.  Ms. Terry explained that the applicant has not stated what other businesses will be placed in the building and she is only aware of a Quiznos restaurant.  She stated that she did her parking assessment based on the worst case scenario (meaning three restaurants being housed in the structure.)  Ms. Terry stated that the applicant would need 26 parking spaces, and they have 25.  She stated that the proposed parking angle does not meet any other angles currently in the Code, and the Code also does not specify a specific angle must be used.  Mr. Ryan stated that they need one more space with the worst case scenario, and it is possible something other than a restaurant will go in the other two vacant office spaces – meaning they could be required to have less than 26 spaces.  Ms. Terry stated that sidewalks are required in the SBD zoning.  She stated that there is a proposed sidewalk that would tie into Arby’s.  She also stated that a pedestrian crossing to the patio area was requested by the Planning Commission and the applicant has done this.  She suggested having this be a condition of the final approval.  Ms. Terry explained that the submitted paperwork depicts a screened service area and she would need to know the proposed materials to be used, as well as the height.  Ms. Terry went on to say that the applicant did receive a variance from the Board of Zoning and Building Appeals for a flat roof with an 8/12 perimeter.  She stated that the applicant intends to hide the mechanicals behind the 8/12 pitches.  She asked Ms. Andujar the height of the roof structure where the mechanicals will be hidden.  Ms. Andujar stated that they estimate four and a half (4 ½ ) foot.  Ms Terry stated that colors and exterior lighting have not yet been submitted for approval.  She stated that the signage will come before the Planning Commission on a separate application at a later time.  Ms. Terry read aloud comments from the Tree and Landscape Committee (Jim Siegel).  The letter suggested changing some of the vegetation so it does not attract the deer.  The Tree and Landscape Committee indicated that the proposed landscape plan met their criteria. 


Laura Andujar presented samples of the proposed colors.  Mr. Burriss commended the applicant and architect for bringing the structure to where it is today.  He stated that they began with a block building and they now have a dignified and distinct English style building.  Mr. Burriss inquired on the placement of the downspouts.  Ms. Andujar stated that they will be on the sides of the building.  Mr. Burriss suggested placing hose bibs within the landscaping and dumpster areas.  He went on to say that the Planning Commission will need to see a detailed drawing of the dumpster area.  He suggested having proper drainage near the dumpster and it was later stated that this is not a Code requirement.  Mr. Burriss told the applicant that the Village has received complaints regarding the outside lighting of other businesses on Speedway Drive.  He suggested having wall fixture lighting and he indicated that the location and example of lighting needs come before the Planning Commission.  Ms. Crumrine stated that she was envisioning up lighting.  Ms. Andujar stated that the parking plan presented in the proposal measures 10x20 for each parking space.  Councilmember O’Keefe asked how many dumpsters are required if there are three restaurants placed in the building.  Ms. Terry stated that the Village has no requirement on the number of dumpsters.  Mr. Ryan asked if the build to line is in question.  Ms. Terry stated that there is not a requirement on this.  The Planning Commission discussed the three examples presented, and each committee member favored the third drawing on the bottom of the plans.  Mr. Ryan stated that it definitely gives the appearance of a 1 ½ story building.  Mr. Burriss stated that it meets the requirement nicely.  Ms. Andujar presented a sample of the proposed brick (Oaks Brookshire) along with a tan mortar color.  She also presented two samples of stone and the Planning Commission preferred the lighter stone color.  Ms. Terry questioned what type of material would be used for the gutters.  Ms. Andujar stated that it would be aluminum and Ms. Crumrine stated that she was thinking dark brown or bronze for the windows and gutters.  Ms. Crumrine stated that there will also be a green awning with a burgundy and tan stripe.  She went on to say that she would like to have the patio area finished with pebbled rock/exposed aggregate.  Mr. Burriss stated that he would prefer to see the mullions match the window frames.  Ms. Crumrine presented a sample of glass she would like to use on the rear of the building which would face Route 16.  The sample was a dark glass that you would not be able to see into.  Mr. Burriss questioned if the transom lighting should also be the dark glass and he stated he would like to see the division of the transoms through the glass.  Mr. Burriss and Mr. Ryan stated that they would like to ensure that the building doesn’t look like a warehouse or empty building with fake windows when driving by.  Ms. Andujar stated that the Southgate Corporation has used tinted windows and this does not give the appearance of an empty building.  Mr. Ryan stated he is aware of the look she is referring to.  Ms. Terry stated that she could take pictures to use as examples if the applicant can provide an address.  Mr. Burriss suggested using a level of tinting that allows some light through and looks inviting from the road.  Mr. Burriss stated that he realizes that the signage will be approved at a later time, but he did want to indicate that he is in favor of the size and locations proposed.  Ms. Terry indicated that a variance will need to be requested by the applicant because the Code currently calls for one freestanding sign and one building sign per structure.  Mr. Ryan and Mr. Burriss indicated that they would not have a problem granting a variance for this.  Mr. Burriss stated that the placement of trash cans would need to be depicted on the plan where the patio is located.  He stated that the Planning Commission would also like to see an example of the proposed fencing.  Mr. Burriss told the applicant that they will also need to provide examples of the doors/handles.  He stated that he would prefer to see kick plates.  Ms. Crumrine stated that they are contemplating adding more windows to the side of the building and she asked how the Planning Commission would feel about this.  Mr. Burriss stated that he would welcome additional windows.  He thanked the applicant for the beautiful building they have presented and for their cooperation with the Planning Commission.


The applicant, Jeanne Crumrine, agreed to waive the thirty day requirement for approval because she wished to have the application tabled. 


Mr. Ryan moved to Table Application #07-106 until the January 28, 2007 Planning Commission meeting.  Second by Mr. Burriss.


Roll Call Vote to Table Application #07-106: Burriss (yes), Ryan (yes), Mitchell (yes). Motion carried 3-0.


Application No.07-106 is Tabled.


Finding of Fact Approvals:

Ms. Terry read aloud the Finding of Fact Approvals for Application #07-105. 

(a)    Is stylistically compatible with other new, renovated and old structures in the Village District.  The Planning Commission concluded that the modifications are consistent and more in keeping with the style of the Victorian home.

(b)    Contributes to the improvement and upgrading of the historical character of the Village District.  The Planning Commission concluded that the home is stylistically consistent. 

(c)    Contributes to the continuing vitality of the District.  The Planning Commission concluded that it contributes to the historic integrity of the Village.   

(d)    Protects and enhances examples of the physical surroundings in which past generations lived.  The Planning Commission concluded yes.


Mr. Ryan moved to approve the Finding of Facts for Application #07-105. Second by Mr. Burriss.  Motion carried 3-0.


Other Matters:

Mr. Ryan moved to excuse Mr. Riffle from the Planning Commission meeting because he was away in Boston.  Second by Mr. Burriss. Motion carried 3-0. 


Ms. Terry suggested setting a special meeting to review the Village Gateway Plan.  Mr. Mitchell stated that he would not be available, but agreed to provide written comments to Ms. Terry.  Ms. Terry suggested having the meeting on Wednesday, January 23rd, and she stated that she would contact Mr. Riffle to see if he could attend. 


Adjournment: 8:37 PM. 

Mr. Ryan moved to adjourn the Planning Commission meeting, seconded by Mr. Burriss.  Motion carried 3-0. 


Next meetings:

January 23, 2008 (tentative)

January 28, 2008

February 11, 2008

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