Granville Community Calendar

Planning Commission Minutes January 12, 2009

GRANVILLE PLANNING COMMISSION

January 12, 2009

7:00pm

Minutes

 

Members Present: Lyle McClow, Tom Mitchell, Councilmember Jackie O’Keefe (non-voting), and Tim Ryan (Chair).

Members Absent: Jack Burriss and Gina Reeves.

Staff Present: Village Planner, Alison Terry.

Visitors Present: Keith and Monique Keegan, Eileen Arant, Mark and Marilyn Andrew, Melissa Evenl, John Monterella, Randy Knapp, and David Butler.

 

Citizen’s Comments:

No one appeared to speak under Citizen’s Comments.

 

New Business:

446 East Broadway – Monique Keegan – EnjoyCo. - Application #08-171

VBD (Village Business District) – AROD (Architectural Review Overlay District)

The request was for approval of a change of use from a service station to Category “B”,

Specialty Shops & Category “C”, Business and Professional Offices. 

                                                             

Swearing in of Witnesses – Mr. Ryan swore in Village Planner, Alison Terry, and Keith and Monique Keegan, and David Butler.

 

Discussion regarding Application #08-171:

Keith and Monique Keegan, EnjoyCo., stated that the area will be used as retail, office, and studio space.  Ms. Keegan indicated that they will not be leasing out any portion of the building.  She went on to say that they have allotted twelve parking spaces based on the total square footage of the building.  Ms. Terry stated that the twelve spaces were consistent with what was originally approved.  Ms. Keegan stated that site improvements were done and white dividing lines are clearly marked depicting the each space.  Ms. Terry clarified that there were no standards and criteria beyond what was in the Code for a Change of Use.  Mr. Mitchell asked where the last two parking spaces would be located.  Ms. Keegan stated that they were in front of the garage doors.  Ms. Terry stated that the garage doors were not operable and would remain closed.  Mr. Mitchell stated that the application appears to conform with the criteria required for a Change of Use. 

 

David Butler, 218 Mt. Parnassus Drive, stated that his property overlooks the applicant’s and they are very happy to see the changes that have been made so far.  He stated that the aesthetics have dramatically improved, as well as the noise and pollution levels.     

 

Mr. Mitchell made a motion to approve Application #08-171 as submitted changing the categories for the property to VBD-B & VBD-C.  Seconded by Mr. McClow.

Roll Call Vote: McClow, Mitchell, Ryan.  Motion carried 3-0.

 

Application #08-171 is approved as submitted.

 

446 East Broadway – Monique Keegan – EnjoyCo. - Application #08-172

VBD (Village Business District) – AROD (Architectural Review Overlay District)

The request was for approval of a window sign.

                                                             

Swearing in of Witnesses – Mr. Ryan swore in Village Planner, Alison Terry, and Keith and Monique Keegan.

 

Discussion regarding Application #08-172:

Keith and Monique Keegan, EnjoyCo., stated that they would like to place a vinyl window sign.  Mr. Ryan asked if the application meets the size specifications.  Ms. Terry stated that the applicant is allowed a total of 152 square feet.  This application more than meets the requirement.  Ms. Terry asked if the proposed light is aluminum.  Ms. Keegan stated yes. 

 

The Planning Commission reviewed the Standards and Criteria pertaining to Application #08-172:

 

a)      Is stylistically compatible with other new, renovated and old structures in the Village District.  The Planning Commission concluded yes.  Mr. Ryan stated that there are other businesses in the VBD that have window signs.  The Planning Commission unanimously agreed that the sign is consistent with the character of the building.    

b)      Contributes to the improvement and upgrading of the historical character of the Village District.  The Planning Commission concluded yes.  Mr. Ryan and Mr. Mitchell stated that the upgrading of the building has helped to keep the existing character of the building.    

c)      Contributes to the continuing vitality of the District.  The Planning Commission concluded yes.    

d)      Protects and enhances examples of the physical surroundings in which past generations lived.  The Planning Commission concluded yes.  Mr. Ryan and Mr. Mitchell concluded that the original building would remain in use. 

e)      Materials and Textures:  The applicant is proposing decal vinyl window lettering.

 

Mr. Mitchell made a motion to approve Application #08-172 as submitted.  Seconded by Mr. McClow.

 

Roll Call Vote: McClow, Mitchell, Ryan.  Motion carried 3-0.

 

Application #08-172 is approved as submitted. 

 

 

446 East Broadway – Monique Keegan – EnjoyCo.- Application #08-173

VBD (Village Business District) AROD (Architectural Review Overlay District)

The request was for approval of a freestanding sign.

                                                             

Swearing in of Witnesses – Mr. Ryan swore in Village Planner, Alison Terry, and Monique Keegan.

 

Discussion regarding Application #08-173:

Keith and Monique Keegan, EnjoyCo., stated that they wanted the freestanding sign to have the old ‘Pure Oil’ theme incorporated as the building used to be a ‘Pure Oil’ service station years ago.  Mr. Keegan stated that this was their inspiration and the reason they were proposing a circular sign.  He went on to say that they are slightly over the square footage requirement with the proposed forty-eight inches (48”) and they just realized this tonight.  Mr. Keegan stated that they would be willing to reduce the size of the sign by 2.2 inches to accommodate the Code requirements.  He also stated that the additional square footage would make the sign look more appropriate.  Ms. Terry stated that the proposed height of the sign is fifteen feet, too high according to Code.  She stated that two variances would be required - one for size and one for the height.  Mr. Mitchell stated that if the sign were to be lowered it would be a hazard to pedestrians.  Mr. Mitchell questioned how the applicant was going to keep the sign from spinning.  Mr. Keegan stated that there would be two points of contact at the top.  Mr. Ryan questioned if the sign would be lit with down lighting.  Mr. Keegan stated yes.  Ms. Terry confirmed that all of the fixtures will be painted to match the sign.  Ms. Keegan stated yes.  Mr. Ryan asked during what hours the sign would be lit.  Mr. Keegan stated that they would use a timer.  Mr. Butler stated that the Goodyear building was lit all night.  Mr. Mitchell recalled that the Huntington building was limited in the lighting they proposed, but this business also faces houses.  Mr. Ryan stated that the Keegan’s were also proposing down lighting, rather than  up lighting which was the case with Huntington.  Mr. Mitchell stated that we do not have an Ordinance about lighting.  Mr. McClow stated that the Commission should treat this case similarly to other businesses and institutions approved for lighting.  Ms. Terry stated that Burke Hall at Denison was permited to be lit until midnight.  Mr. Keegan ultimately agreed to turning the lighting off at 10:00 PM.    

 

The Planning Commission reviewed the Standards and Criteria pertaining to the variances for Application #08-173:

 

a)      That special circumstances or conditions exist which are peculiar to the land or structure(s) involved and which are not applicable to other lands or structures in the same zoning districts.  The Planning Commission concluded yes.  Councilmember O’Keefe stated that if the applicant was willing to make the sign compliant to the Code, a variance would not be needed. Mr. Mitchell stated that the sign would look out of proportion without the variance.  He went on to say that the variance was also needed because the building was set back and a larger sign was needed for advertising purposes.  He stated that this applies to the size and height of the sign.

b)      That a literal interpretation of the provisions of this Zoning Ordinance would deprive the applicants of rights commonly enjoyed by other properties in the same zoning district under the provisions of the Ordinance.  The Planning Commission concluded yes.  Mr. Mitchell stated that the applicant would be deprived of the same privileges as previous applicants.

c)      That the special conditions and circumstances do not results from the actions of the applicant.  The Planning Commission concluded yes.  Mr. Mitchell stated that the previous owner placed the existing sign there many years ago.

d)      That the granting of the variance will not confer on the applicant any undue privilege that is denied by this Ordinance to other lands or structures in the same zoning district.  The Planning Commission concluded no.

e)      That the granting of the variance will in no other manner adversely affect the health, safety and general welfare of the persons residing or working within the vicinity of the proposed variance.  The Planning Commission concluded that granting the variance will improve the general safety and welfare of persons residing or working within the vicinity.  Mr. Mitchell and Mr. Ryan stated that the area will be safer due to the proposed lighting.

 

The Planning Commission reviewed the Standards and Criteria pertaining to Application #08-173:

a)      Is stylistically compatible with other new, renovated and old structures in the Village District.  The Planning Commission concluded yes.  The applicant is proposing to take the sign back to the way it was many years ago.    

b)      Contributes to the improvement and upgrading of the historical character of the Village District.  The Planning Commission concluded yes.  Mr. Mitchell stated that it doe improve and upgrade the historical character as it simulates the old Pure Oil sign.  

c)      Contributes to the continuing vitality of the District.  The Planning Commission concluded yes.  Mr. Mitchell stated that it brings business to the district in a building that was previously there. 

d)      Protects and enhances examples of the physical surroundings in which past generations lived.  The Planning Commission concluded yes.  Mr. Mitchell stated that the building and business are enhanced and protected.    

e)      Materials and Textures:  The applicant is proposing utilizing an existing metal pole sign with brackets (steel) and the applicant is also proposing two downward projecting halogen lights on the steel round sign. 

 

Mr. Mitchell made a motion to approve Application #08-173 with the condition that the pole light will be timed to turn off at 10:00 PM, permit variances to increase the maximum size of the sign from twelve (12) square feet to sixteen (16) square feet and to increase height of the sign from eight (8) feet to twelve (12) feet.  Seconded by Mr. McClow.

 

Roll Call Vote: McClow, Mitchell, Ryan.  Motion carried 3-0.

 

Application #08-173 is approved with the above stated conditions.

 

446 East Broadway – Monique Keegan – EnjoyCo. - Application #08-174

VBD (Village Business District) - AROD (Architectural Review Overlay District)

The request was for approval of a wall sign.

                                                             

Swearing in of Witnesses – Mr. Ryan swore in Village Planner, Alison Terry, and Keith and Monique Keegan.

 

Discussion regarding Application #08-174:

Keith and Monique Keegan, EnjoyCo., provided an example of the proposed sign as well as examples of lighting.  Ms. Terry confirmed that this would be the third sign on the building and that the application meets all of the Code requirements.  Mr. Ryan asked if this sign would be lit with the same type of halogen lights that shoot up.  Mr. Keegan stated yes.      

 

The Planning Commission reviewed the Standards and Criteria pertaining to Application #08-174:

 

a)      Is stylistically compatible with other new, renovated and old structures in the Village District.  The Planning Commission unanimously concluded yes.    

b)      Contributes to the improvement and upgrading of the historical character of the Village District.  The Planning Commission concluded yes.  Mr. Ryan stated that the sign is in character with the building and is similar to what once was located in front of the building. 

c)      Contributes to the continuing vitality of the District.  The Planning Commission concluded yes.  

d)      Protects and enhances examples of the physical surroundings in which past generations lived.  The Planning Commission concluded yes.  Mr. Ryan stated that a building that has always been in use will continue to be used. 

e)      Materials and Textures:  The applicant is proposing a wall sign with six inch (6”) aluminum pole with six individual light fixtures.  

 

Mr. Mitchell made a motion to approve Application #08-174 as proposed with the condition that the lights for the signs will be on a timer to turn off at 10:00 PM.  Seconded by Mr. McClow.

 

Roll Call Vote: McClow, Mitchell, Ryan.  Motion carried 3-0.

 

Application #08-174 is approved as submitted with the above stated condition. 

 

126 East Broadway – Eileen Arant - Application #08-176

VBD (Village Business District) – AROD (Architectural Review Overlay District)

The request was for architectural review and approval of new aluminum railing on the

front stoop.

                                                             

Swearing in of Witnesses – Mr. Ryan swore in Village Planner, Alison Terry, Randy Knapp, and Eileen Arant.

 

Discussion regarding Application #08-176:

Eileen Arant, owner of Broadway Pub, was available to address any comments/concerns.

Randy Knapp, 67 North Westmore Avenue, Newark, stated that the submitted paperwork depicts a railing. This railing is as close as he can get to the look like the original railing.  He stated that the railing itself goes over the top so there are no obstructions.  When asked, Mr. Knapp clarified that both railings would be replaced with aluminum railings.  He stated that one was previously removed for safety concerns and the remaining railing would need to be cut out.  Mr. Knapp stated that the original railings in place were no to Code at thirty-two inches (32”), and they should be thirty-six inches (36”).

Planning Commission reviewed the Standards and Criteria pertaining to Application #08-176:

 

a)      Is stylistically compatible with other new, renovated and old structures in the Village District.  The Planning Commission concluded yes.  Mr. Mitchell stated that it is stylistically compatible with what is currently in place.    

b)      Contributes to the improvement and upgrading of the historical character of the Village District.  The Planning Commission concluded yes. 

c)      Contributes to the continuing vitality of the District.  The Planning Commission concluded yes.  

d)      Protects and enhances examples of the physical surroundings in which past generations lived.  The Planning Commission concluded yes. 

e)      Materials and Textures:  The applicant is proposing 36” aluminum black railings with square posts..

 

Mr. McClow made a motion to approve Application #08-176 as submitted.  Seconded by Mr. Mitchell.

 

Roll Call Vote: Mitchell, McClow, Ryan.  Motion carried 3-0.

 

Application #08-176 is approved as submitted. 

 

217 West Elm Street – Mark and Marilyn Andrew - Application #08-177

VRD (Village Residential District) – AROD (Architectural Review Overlay District)

The request was for architectural review and approval of new wood fencing, with gates,

on the east, south and west sides of the home in the rear yard. 

                                                             

Swearing in of Witnesses – Mr. Ryan swore in Village Planner, Alison Terry, and Mark and Marilyn Andrew.

 

Discussion regarding Application #08-177:

Mark and Marilyn Andrew, 217 West Elm Street, stated that they would like to put up a fence in attempt to alleviate the deer problem.  Mr. Mitchell questioned if a fence would deter deer.  Mr. Andrew stated that he is aware that it may not solve the problem.  Mr. Andrew stated that he is proposing a white, right angle, square, lattice fence.  He provided a picture of the fence.  Mr. Andrew stated that the fence itself will be two by four posts and  lattice on top of the two by fours – not between them.  He stated that because of the elevation, the fence will step down.  Mr. Andrew stated that they are proposing that the fence be made out of pressure treated lumber and stained white to match the house.  He stated that the stain would not be able to be put on until the wood dries.  Mr. Andrew provided examples of the proposed latches and hinges.  Mr. McClow questioned if there had been any problems with the property line or with neighbors concerning the installation of the fence.  Mr. Andrew stated that there were no issues. 

 

The Planning Commission reviewed the Standards and Criteria pertaining to Application #08-177:

 

a)      Is stylistically compatible with other new, renovated and old structures in the Village District.  The Planning Commission concluded yes.  Mr. Ryan stated that the proposal is compatible with other fencing.    

b)      Contributes to the improvement and upgrading of the historical character of the Village District.  The Planning Commission concluded yes.  Mr. Mitchell stated that fences are a tradition in the community. 

c)      Contributes to the continuing vitality of the District.  The Planning Commission concluded yes.  Mr. Mitchell stated that the improvements also improve the property.

d)      Protects and enhances examples of the physical surroundings in which past generations lived.  The Planning Commission concluded yes.  Mr. Ryan and Mr. Mitchell stated that fences are enjoyed by past and current generations. 

e)      Materials and Textures:  The applicant is proposing the installation of a pressure treated six foot wood fence in the rear and side yards.

f)       Use of Landscape Design: The applicant is proposing the installation of a pressure treated six foot wood fence in the rear and side yards.

 

Mr. Mitchell made a motion to approve Application #08-177 with the condition that a white stain to apply after the wood is capable of accepting stain..  Seconded by Mr. McClow.

 

Roll Call Vote: McClow, Mitchell, Ryan.  Motion carried 3-0.

 

Application #08-177 is approved with the above stated condition.

 

Other Business:

Review of the Flood Overlay District Regulations:

Discussion:

Ms. Terry explained that Council requested that she look at the minimum criteria and  look at some other specifications to raise the bar from the FEMA regulations.  She stated that the red language in the document reflects these changes.  Ms. Terry stated that FEMA has also reviewed these changes.  She stated that some of the additional language was suggested by FEMA.  Ms. Terry explained that the when FEMA designed the new maps, they reduced the elevation of three feet above 100 year flood to 1 ½ feet.  She stated that Council wanted to return this level to 1983 level.  Ms. Terry stated that in 1959 there was a major flood and they want to keep it at three feet, rather than the 1 ½ feet that FEMA recommended.  Mr. Mitchell questioned if the proposed annexation area was in the flood area.  Ms. Terry stated some of it was and it would need fill in the flood plain and/or mitigate.  She went on to say that there were other ways to handle this rather than using fill - a basement structure with vents to allow water to flow through, might also work.  She stated that storage was not allowed in those areas though.  Ms. Terry stated that the Planning and Zoning Committee and FEMA have reviewed the proposed language before the Planning Commission.  Mr. Mitchell asked why, if a developer wanted to fill the flood plain, they couldn’t mitigate it off-site.  Ms. Terry stated that they would have to show that it is within close proximity to do so.  Mr. Mitchell stated that he read the language to say that the mitigation had to be onsite or adjacent.  Why was this required?  A hydraulic/hydrologic analysis would need to be done.  Mr. McClow asked if the flood plain area was only near Raccoon Creek.  Councilmember O’Keefe asked if a geologist in the community had looked the regulations over.  Ms. Terry stated that only FEMA and ODNR have reviewed the changes.  Ms. Terry agreed to see if a local geologist could review the regulations.  Councilmember O’Keefe stated that there have been instances where FEMA was wrong and the three feet requirement would be a safeguard.  Ms. Terry stated that the County has also increased their standards from the recommendations made by FEMA.  The Planning Commission asked her to further research what the County standards were.

 

Finding of Fact Approvals:

 

New Business:

Application #08-171:

Approve Findings of Fact and Associated Standards and Criteria.

The Planning Commission found the request to be consistent with The Granville Codified Ordinances Chapter 1159, Village District and Chapter 1161, Architectural Review Overlay District and hereby gives their approval of Application #08-171 as submitted for a Change of Use to VBD-B and VBD-C.

 

Mr. Mitchell moved to approve the Findings of Fact for Application #08-171.  Seconded by Mr. McClow. 

Roll Call Vote: Mitchell, McClow, Ryan.  Motion carried 3-0.

 

Application #08-172:

Approve Findings of Fact and Associated Standards and Criteria.

The Planning Commission found the request to be consistent with The Granville Codified Ordinances Chapter 1159, Village District and Chapter 1161, Architectural Review Overlay District and Chapter 1189, Signs and hereby gives their approval of Application #08-172 as submitted for a window sign.

 

Mr. Mitchell moved to approve the Findings of Fact for Application #08-172.  Seconded by Mr. McClow. 

Roll Call Vote: Mitchell, McClow, Ryan.  Motion carried 3-0.

 

Application #08-173:

Approve Findings of Fact and Associated Standards and Criteria.

The Planning Commission found the request to be consistent with The Granville Codified Ordinances Chapter 1159, Village District and Chapter 1161, Architectural Review Overlay District and Chapter 1189, Signs and hereby gives their approval of Application #08-173 as submitted for a freestanding sign with the condition that the lights shall be turned off at 10:00 PM and approval includes variances for size and height.

 

Mr. Mitchell moved to approve the Findings of Fact for Application #08-173.  Seconded by Mr. McClow. 

Roll Call Vote: Mitchell, McClow, Ryan.  Motion carried 3-0.

 

Application #08-174:

Approve Findings of Fact and Associated Standards and Criteria.

The Planning Commission found the request to be consistent with The Granville Codified Ordinances Chapter 1159, Village District and Chapter 1161, Architectural Review Overlay District and Chapter 1189, Signs and hereby gives their approval of Application #08-174 as submitted for a wall sign with the condition that the lighting be turned off at 10:00 PM.

 

Mr. Mitchell moved to approve the Findings of Fact for Application #08-174.  Seconded by Mr. McClow. 

Roll Call Vote: Mitchell, McClow, Ryan.  Motion carried 3-0.

 

Application #08-176:

Approve Findings of Fact and Associated Standards and Criteria.

The Planning Commission found the request to be consistent with The Granville Codified Ordinances Chapter 1159, Village District and Chapter 1161, Architectural Review Overlay District and hereby gives their approval of Application #08-176 as submitted.

 

Mr. Mitchell moved to approve the Findings of Fact for Application #08-176.  Seconded by Mr. McClow. 

Roll Call Vote: Mitchell, McClow, Ryan.  Motion carried 3-0.

 

Application #08-177:

Approve Findings of Fact and Associated Standards and Criteria.

The Planning Commission found the request to be consistent with The Granville Codified Ordinances Chapter 1159, Village District and Chapter 1161, Architectural Review Overlay District and hereby gives their approval of Application #08-177 as submitted with the condition that the treated wood shall be stained white when the wood dries adequately to accept stain.

Mr. Mitchell moved to approve the Findings of Fact for Application #08-177.  Seconded by Mr. McClow. 

Roll Call Vote: Mitchell, McClow, Ryan.  Motion carried 3-0.

 

Motion to excuse absent Planning Commission members:

Mr. McClow made a motion to excuse Jack Burriss and Gina Reeves from the Planning Commission meeting.  Seconded by Mr. Mitchell

Roll Call Vote: Mitchell, McClow, Ryan.  Motion carried 3-0.

 

Approval of the Minutes:

December 8, 2008

The correct version of the minutes will be provided to the Planning Commission so the minutes can be approved at the January 26, 2009 meeting.

 

Adjournment:  8:35 PM

Mr. Burriss moved to adjourn the Planning Commission meeting, seconded by Mr. Mitchell.  Motion carried 3-0.  

 

Next meetings:

January 26, 2009

February 9, 2009

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