Granville Community Calendar

Planning Commission Minutes September 28, 2015

GRANVILLE PLANNING COMMISSION

September 28, 2015

7:00 pm

Minutes

 

Call to Order:  Mr. Hawk (Chair) called the meeting to order at 7:00 p.m.

 

Members Present:  Mr. Eklof (Vice Chair), Mr. Hawk (Chair), Mr. Wilken, Jackie O’Keefe (non-voting ex-officio Council representative) and Tim Klingler (non-voting ex-officio GEVSD representative).

Members Absent: Mr. Potaracke, Mr. Burriss.

Staff Present:  Debi Walker, Planning & Zoning Assistant, Steve Stilwell, Village Manager.

 

Also Present:  Julio Valenzuela, Mary Morales-Rivera and Jim Cooper.

 

Citizens’ Comments:  None.

 

Old Business:

 

128 South Pearl Street – Julio Valenzuela, on behalf of the Historic Buxton Inn, LLC– Amended Application #2015-121: The property is zoned Village Business District (VBD) and is located within the Architectural Review Overlay District (AROD). The request is for architectural review and approval to include the removal of three tab asphaltic shingles and replacement with Owens Corning dimensional asphaltic shingles.

 

Swearing in of Witnesses: Mr. Hawk swore in Julio Valenzuela and Debi Walker.

 

Discussion:

Julio Valenzuela, 116 Donegal Dr., Granville, Ohio, indicated that as work was proceeding on the siding of this structure, the roof was determined to be beyond its lifespan. 

 

Staff indicated they appreciate the effort and work being done on that property and approves of the project.  Mr. Klingler expressed his support of the project.  The board had no questions.

 

The Planning Commission reviewed the standards and criteria pertaining to Amended Application #2015-121:

 

a)         Is stylistically compatible with other new, renovated and old structures in the Village District?  Mr. Wilken stated TRUE; the proposed roofing material is similar to other materials which have been approved in the District.   All other members concurred with Mr. Wilken.

 

b)         Contributes to the improvement and upgrading of the historical character of the Village District.  Mr. Wilken stated TRUE; the proposed roofing material contributes to the upgrading of the building and condition of the house and therefore improves and upgrades the overall District.  All other members concurred with Mr. Wilken.

 

c)         Contributes to the continuing vitality of the District.  Mr. Wilken stated TRUE; by contributing to the vitality of a business it contributes to the continuing vitality of the District overall.  All other members concurred with Mr. Wilken.

 

d)         Protects and enhances examples of the physical surroundings in which past generations lived.  Mr. Wilken stated TRUE; the proposed roofing material protects and enhances the physical surroundings in which past generations lived.  All other members concurred with Mr. Wilken. 

 

Mr. Wilken made a motion to approve Amended Application #2015-121 as submitted.  Second by Mr. Eklof.  Roll Call Vote to Approve Amended Application #2015-121:   Eklof (Yes), Wilken (Yes) and Hawk (Yes).  Motion Carried 3-0.

 

New Business:

 

134 South Pearl Street and 316 East Elm Street – The Properties on Elm Street, LLC - Application #2015-125: The properties are zoned Village Residential District (VRD) and are located within the Architectural Review Overlay District (AROD).  The request is for review and approval of the Replat of Lots numbered 208 and 209 (Renumbered Lot Numbers).

Swearing in of Witnesses: Mr. Hawk swore in Jim Cooper, Julio Valenzuela and Debi Walker.

 

Discussion:

Jim Cooper, Attorney, 33 W. Main St., Newark, Ohio, stated he was speaking on behalf of The Properties on Elm Street, LLC.  The proposal involves movement of a boundary line to the East to put it in the center of the driveway, which is a common driveway used by the two adjacent parcels.  A survey by Scott Harmon shows that the boundary line butts up against one of the structures.  Mr. Cooper referred to an aerial view and a drawing for perspective.  Mr. Hawk asked Assistant Planner Walker for staff input. 

 

Ms. Walker said the request would also require variance approvals from the BZBA.  She also indicated the staff approves of the proposal as it makes future sale of the property more attractive.  An easement may be needed for any future sale. 

 

Mr. Wilken asked if the Village would want that to be more than a village agreement.  

 

Ms. O'Keefe asked how the shared drive would work and could there be a conflict. 

 

Ms. Walker answered there is no issue presently because the properties have a common owner, but there could be concern in the future should the properties be sold.  Hopefully neighbors would work things out amicably.

 

The Planning Commission reviewed the standards and criteria pertaining to Application #2015-125:

 

(1)        All lots of the resulting subdivisions are contiguous to a dedicated public street right-of-way for such distance as is required by the applicable zoning district. All board members stated this was TRUE.

(2)        No opening, widening or extension of any road, street or other public way is involved. All board members stated this was TRUE.

(3)        No more than five (5) lots, each of which meets the established criteria for development, result after the original tract is completely subdivided.   All board members stated this was TRUE.

(4)        The request for subdivision is not contrary to platting, subdividing or zoning regulations of the Municipality.  All board members stated this was TRUE.

 

Mr. Wilken made a motion to approve Application #2015-125 as submitted.  Second by Mr. Eklof.  Roll Call Vote to Approve Application #2015-125:   Wilken (Yes), Eklof (Yes) and Hawk (Yes).  Motion Carried 3-0.

 

Mr. Wilken commented that he felt decisions such as this should be able to be decided by the Planner's administrative discretion.

 

134 East Broadway – Mary Morales-Rivera of Morales-Rivers, LLC, on behalf of Day y Noche - Application #2015-127: The property is zoned Village Business District (VBD) and is located within the Architectural Review Overlay District (AROD).  The request is for architectural review and approval of the removal of four (4) wood double-hung windows and replacement with four (4) vinyl clad double-hung windows on the upper level, southern elevation.

Swearing in of Witnesses: Mr. Hawk swore in Mary Morales-Rivera and Debi Walker.

 

Discussion:

Mary Morales-Rivera, 134 E. Broadway, Granville, Ohio, stated that Day Y Noche would like to replace old windows on the upper level with new energy efficient windows. 

 

Staff gives full support to the preservation of this historic structure.  The board had no questions.

 

The Planning Commission reviewed the standards and criteria pertaining to Application #2015-127:

a)         Is stylistically compatible with other new, renovated and old structures in the Village District?  Mr. Wilken stated TRUE; the proposed replacement windows are similar to other windows which have been approved in the District.   All other members concurred with Mr. Wilken.

 

b)         Contributes to the improvement and upgrading of the historical character of the Village District.  Mr. Wilken stated TRUE; the proposed replacement windows contribute to the upgrading of the business and therefore improve and upgrade the overall District.  All other members concurred with Mr. Wilken.

 

c)         Contributes to the continuing vitality of the District.  Mr. Wilken stated TRUE; by contributing to the vitality of a business it contributes to the continuing vitality of the District overall.  All other members concurred with Mr. Wilken.

 

d)         Protects and enhances examples of the physical surroundings in which past generations lived.  Mr. Wilken stated TRUE; the proposed replacement windows protect and enhance the physical surroundings in which past generations lived.  All other members concurred with Mr. Wilken. 

 

Mr. Wilken made a motion to approve Application #2015-127 as submitted.  Second by Mr. Eklof.  Roll Call Vote to Approve Application #2015-127:  Eklof (Yes), Wilken (Yes), and Hawk (Yes).  Motion Carried 3-0.

 

Finding of Fact Approvals:

 

Old Business:

 

a)         Amended Application #2015-121; Julio Valenzuela – The Historic Buxton Inn, LLC; 128 South Pearl Street; Re-RoofingApprove Findings of Fact and Associated Standards and Criteria.  The Planning Commission found the request to be consistent with The Granville Codified Ordinances Chapter 1159, Village Business District (VBD) and Chapter 1161, Architectural Review Overlay District (AROD) and hereby gives their approval of Amended Application #2015-121.

 

            Mr. Eklof moved to approve the Findings of Fact for Amended Application #2015-121.  Mr. Wilken seconded.  Roll Call:  Eklof (Yes), Wilken (Yes), and Hawk (Yes).  Motion Carried 3-0.

 

New Business:

 

a)         Application #2015-125; The Properties on Elm Street, LLC; 134 South Pearl Street and 316 East Elm Street; Remodeling: Approve Findings of Fact and Associated Standards and Criteria.  The Planning Commission found the request to be consistent with The Granville Codified Ordinances Chapter 1159, Village Residential District (VRD) and Chapter 1161, Architectural Review Overlay District (AROD) and hereby gives their approval of Application #2015-125.

 

            Mr. Eklof moved to approve the Findings of Fact for Application #2015-125 as presented.  Second by Mr. Wilken. Roll call vote:  Wilken (Yes), Eklof (Yes), and Hawk (Yes).  Motion Carried 3-0.

 

b)         Application #2015-127; Mary Morales-Rivera, on behalf of Day y Noche; 134 East Broadway; Window ReplacementsApprove Findings of Fact and Associated Standards and Criteria.  The Planning Commission found the request to be consistent with The Granville Codified Ordinances Chapter 1159, Village Business District (VBD) and Chapter 1161, Architectural Review Overlay District (AROD) and hereby gives their approval of Application #2015-127.

 

            Mr. Eklof moved to approve the Findings of Fact for Application #2015-127 as presented.  Second by Mr. Wilken. Roll call vote: Eklof (Yes), Wilken (Yes) and Hawk (Yes).  Motion Carried 3-0.

 

Planning Director Job Search Discussion:  Manager Stilwell, on behalf of the Village Council, thanked the members of the commission for their service.  Then he spoke regarding the vacancy created by Alison Terry's resignation.  "Finding a replacement to fill that void will not be easy, but Granville is a wonderful location".  Ads have been placed and the hope is to receive about 30 resumes.  Year end is the tentative time frame and Alison will help with the transition.  The job description is comprehensive, balancing strengths and potential.  Applicants must have analytic abilities, interest and personality that will fit the job.  Manager Stilwell anticipates needing help to choose the right candidate and asked for a commission member to volunteer to be part of a panel to interview potential candidates.  Other panel members will include someone from Village Council, Deb Walker, someone from the Chamber of Commerce, and the Advisory boards.  The expectation is to have 6 or 7 good prospects and pick three finalists.  There will be a set of questions and background interviews.  Determination will be based on which talents match community needs. 

 

Mr. Hawk asked where advertisements have been placed.  Manager Stilwell indicated the American Planners Association, locally and the Ohio City and County Managers Association.  Mr. Hawk asked about qualifications needed.  Manager Stilwell anticipates a graduate degree plus four years of experience will be necessary.  It will be a department head position and not right for someone straight out of grad school.  The intent is to "look high".  Mr. Hawk remarked that recent suggestions he’s heard have been to add economic development functions to the position and look at working with Granville Township.  Manager Stilwell replied that the job description does address those ideas.  Manager Stilwell indicated that Township Trustee, Melanie Schott, says the Trustees are interested in exchanging ideas, balancing growth and maintaining the tax base.  School district funding is suffering from millage fatigue.  Manager Stilwell pointed out a typo on page 5 of the application to be corrected. 

 

Mr. Wilken asked whether or not the township is included, to what extent is the Village Council willing to permit the staff less policing? Economic development is hard work.  It is realistic to expect the staff to allocate more time to that.  Ms. O'Keefe remarked that past discussions have mentioned making some things more administrative rather than having to come to the boards with everything.   Manager Stilwell replied that the changes Alison has brought have made things more streamlined and with less effort. One example is signs being approved administratively by staff when outside the historic district.  There is a general consensus of backing off having the boards approve everything.  What serves the community and streamlines the operation? 

Mr. Hawk asked about the pay grade for this position.  That is to be determined but will probably be in the mid-sixties to seventy thousand.  Discussion centered on whether that is an adequate pay for the range of expertise desired.  School teachers start at fifty thousand.  Manager Stilwell replied the village will extend an attractive package and gave the example of the procedure for hiring the police chief.  Ms. O'Keefe remarked that the administration has hired all quality employees.  The week of October 26 will most likely be when top candidates will be interviewed.  Mr. Eklof volunteered to serve on the interview panel.

 

Motion to approve the Planning Commission Meeting Minutes from September 14, 2015:  Mr. Wilken made a motion to approve the minutes from the September 14, 2015 Planning Commission Meeting.  Second by Mr. Eklof.  Motion carried 3-0.

 

Motion to excuse absent board members Potoracke and Burriss was made by Mr. Wilken, seconded by Mr. Eklof.  Motion carried 3-0.

 

Meeting Announcements – next meetings:

October 13, 2015 (Tuesday)

October 26, 2015 (Mr. Hawk will be absent)

November 9, 2015

 

Mr. Hawk declared the Planning Commission meeting adjourned seeing as there was no further business before the Commission.

 

Adjournment: The meeting was adjourned at 8:45 p.m.

 

Employee Payroll / Compensation

The Village has thirty-six (36) full-time employees, 16 regular part-time employees and seaonal employees. Village Personnel Policy

Go to My Pay Stub and login.