Granville Community Calendar

Planning Commission Minutes November 23, 2015

GRANVILLE PLANNING COMMISSION

November 23, 2015

7:00 pm

Minutes

 

Call to Order:  Mr. Eklof (Vice-Chair) called the meeting to order at 7:00 p.m.

 

Members Present:   Mr. Wilken, Mr. Potaracke, Mr. Eklof, Mr. Burris, Jackie O’Keefe, (ex-officio member, Village Council), Jeremy Johnson (ex-officio member Village Council, Non-Voting, 1st Hearing of the Month), Tim Klingler (ex-officio member GEVSD, Non-Voting

Members Absent:  Mr. Hawk.

Staff Present: Debi Walker, Planning and Zoning Assistant.

 

Also Present: Ken Rittenhouse, Marvin Rutter, Debi Hartfield, Scott Baker, Steve Flowers, John Klauder.

 

Citizens’ Comments:  None.

 

New Business:

 

214 South Cherry Street; Jim & Bonnie Fowler; Application #2015-162: The request is for architectural review and approval of the installation of new sandstone on the front porch, new sandstone entry steps, and new sandstone walls within the front yard.  The property is zoned Village Residential District (VRD) and is located within the Architectural Review Overlay District (AROD).

 

Swearing in of Witnesses: Mr. Eklof swore in Ken Rittenhouse and Debi Walker.

 

Discussion:

Mr. Rittenhouse, 950 Old River Road, stated the plans including two small retaining walls, plans for boxwood planting, and restoration of the steps.  Mr. Klingler remarked that the plan will be a good improvement and seems historically proper.  The staff lends its approval to the project.

 

The Planning Commission reviewed the standards and criteria pertaining to Application #2015-162:

 

a)         Is stylistically compatible with other new, renovated and old structures in the Village District?  Mr. Burriss stated TRUE, the proposed improvements are compatible with other similar projects approved in the District.  All other members concurred with Mr. Burriss.

 

b)         Contributes to the improvement and upgrading of the historical character of the Village District.  Mr. Burriss stated TRUE, the improvements are appropriate and contribute to the upgrading of the area and the District overall.  All other members concurred with Mr. Burriss.

 

c)         Contributes to the continuing vitality of the District.  Mr. Burriss stated TRUE, that, as above in item b, the proposed design and materials contribute to the vitality of the District overall.  All other members concurred with Mr. Burriss.

 

d)         Protects and enhances examples of the physical surroundings in which past generations lived.  Mr. Burriss stated TRUE, the proposed improvements enhance examples of the physical surroundings in which past generations lived.  All other members concurred with Mr. Burriss. 

 

Mr. Wilken made a motion to approve Application #2015-162 as submitted.  Seconded by Mr. Potaracke.  Roll Call Vote to Approve Application #2015-162:  Eklof (Yes), Burriss (Yes), Potaracke (Yes), Wilken (Yes).  Motion Carried 4-0.

 

1820 Newark – Granville Road Application #2015-164 Marvin Rutter on behalf of Spring Hills Baptist Church: The request is for review and approval of a minor site plan amendment to allow for the relocation of the existing dumpsters and construction of a new fenced enclosure along the edge of the western parking lot.  The property is zoned Planned Unit Development District (PUD).

 

Swearing in of Witnesses: Mr. Eklof swore in Marvin Rutter and Debi Walker.

 

Discussion:

Marvin Rutter, 1820 Newark Granville Rd, Granville stated for 18 years the dumpster was in the southwest corner of the property, then it was moved to the current location.  The church would like to relocate the dumpster to make it easier for Waste Management to access.  It would be enclosed with a solid enclosure with two gates and there may be the addition of a recycling bin to encourage responsible recycling.  Mr. Wilken asked if there were plans to secure the gates so that they would not be open and flapping in wind.  Mr. Rutter replied that they will anchor the gate with an L bracket mooring. 

 

Mr. Burriss suggested installation of bollard posts to prevent trucks from knocking over the fences.  Mr. Rutter said they could consider that.  Mr. Potaracke asked if clearance had been checked with the dumpster and the gates will open entirely, allowing plenty of room for the trucks to access. 

 

The Planning Commission reviewed the standards and criteria pertaining to Application #2015-164:

 

a)         Is stylistically compatible with other new, renovated and old structures in the Village District?  Mr. Burriss stated TRUE; the proposed improvements are consistent with other projects approved in the District.  All other members concurred with Mr. Burriss.

 

b)         Contributes to the improvement and upgrading of the historical character of the Village District.  Mr. Burriss stated TRUE, the proposed materials, design and appearance are appropriate and contribute to the upgrading of the area and the District overall.  All other members concurred with Mr. Burriss.

 

c)         Contributes to the continuing vitality of the District.  Mr. Burriss stated TRUE, that, as above in item b, the proposed design and materials are consistent and therefore contribute to the vitality of the District overall.  All other members concurred with Mr. Burriss.

 

d)         Protects and enhances examples of the physical surroundings in which past generations lived.  Mr. Burriss stated TRUE, the proposed improvements are consistent and historically correct with other projects previously approved in the district, thereby protecting the physical surroundings in which past generations lived.  All other members concurred with Mr. Burriss.

 

Mr. Wilken made a motion to approve Application #2015-164 as submitted.  Seconded by Mr. Potaracke.  Roll Call Vote to Approve Application #2014-164: Eklof (Yes), Burriss (Yes), Potaracke (Yes) Wilken (Yes).  Motion Carried 4-0.

 

232 West Elm Street Application #2015 – 167, Steve Flowers of CS Construction Group Ltd. On behalf of Bruce and Lisa Westall: The request is for architectural review and approval of exterior modifications including roofing materials change, new skylights, windows, air conditioning unit, generator and construction of a privacy fence along the eastern property line with a gated arbor. The property is zoned Village Residential District (VRD) and is located within the Architectural Review Overlay District (AROD). 

 

Swearing in of Witnesses: Mr. Eklof swore in Steve Flowers and Debi Walker.

 

Discussion:

Mr. Steve Flowers, 1360 Loudon Street, Granville, Ohio stated the particulars about the materials to be used to replace the older shingle roof on their house.  The skylight will lighten the inside of the house.  Old vinyl windows will be replaced by Jeld Wen windows and fixed glass box units.  Central HVAC and generator will be located behind a fence.  Next year the owners will be considering a garage and front porch. 

 

Mr. Wilken asked about the level of noise a generator will put out and wondered if it could be moved to the rear of the house. That was considered but there is very little yard and that would move it closer to another neighbor, said Mr. Flowers. 

 

Mr. Burriss asked if the frame house is approved for a generator.  Debi Walker said she would have to check.  Mr. Burriss asked if the generator is within set back and the answer was “Yes”.  There was some discussion about existing neighbor concerns, but neighbors had been notified and did not attend the meeting.  Mr. Klingler said that moving the generator would impact neighbors on other sides if it was moved.  He suggested shrubbery and the future garage would mitigate that noise.   Staff recommends the improvements.

 

The Planning Commission reviewed the standards and criteria pertaining to Application #2015-167:

 

a)         Is stylistically compatible with other new, renovated and old structures in the Village District?  Mr. Burriss stated TRUE; the proposed improvements are consistent with other projects approved in the District.  All other members concurred with Mr. Burriss.

 

b)         Contributes to the improvement and upgrading of the historical character of the Village District.  Mr. Burriss stated TRUE, the proposed materials, design and appearance are appropriate and contribute to the upgrading of the area and the District overall.  All other members concurred with Mr. Burriss.

 

c)         Contributes to the continuing vitality of the District.  Mr. Burriss stated TRUE, that, as above in item b, the proposed design and materials are consistent and therefore contribute to the vitality of the District overall.  All other members concurred with Mr. Burriss.

 

d)         Protects and enhances examples of the physical surroundings in which past generations lived. Mr. Burriss stated TRUE, the proposed improvements are consistent and historically correct with other projects previously approved in the district, thereby protecting the physical surroundings in which past generations lived.  All other members concurred with Mr. Burriss.

 

Mr. Burriss made a motion to approve Application #2015-167, as submitted, pending approval by the Board of Zoning and Building Appeals for the arbor.  Seconded by Mr. Wilken.  Roll Call Vote to Approve Application #2015-167:   Burriss (Yes), Potaracke (Yes) Wilken (Yes). Eklof (Yes)   Motion carried 4-0.

 

327 West Maple Street; Application #2015-165; Scott Baker of SBA Studios, on behalf of Debi Hartfield:  The request is for architectural review and approval of the removal of a three season sunroom and construction of a new room addition on the southwestern corner of the home.  The property is zoned Suburban Residential District-B (SRD-B) and is located within the Architectural Review Overlay District (AROD).

 

Swearing in of witnesses:  Mr. Eklof swore in Scott Baker, Debbie Hartfield and Debi Walker.

Discussion:

Scott Baker, 1565 Dale Court Road, and Debbie Hartfield, 327 W. Maple Street, Granville, Ohio stated the corner foundation area of the house is failing because of water damming up in that area.  The plan is to take off the corner of the house, repair the foundation and then put the corner back in, flush with the house.  The extent of the water damage is hard to assess until the corner comes off. Wooden windows will be replaced and will be double hung type to match other windows in the house.  The roof will be rubber and will be parallel to the floor.  A reclaimed door may work to replace the existing door.  There is also asbestos to be removed.  If the existing lap siding is in good shape, they may be able to reuse it.  Debbie Hartfield showed images of the floor plan and elevations.  They will also be adding downspouts to fix the water problem.  Staff approves of the proposed changes and materials.

 

Mr. Burriss complimented the character of the addition in keeping with the existing structure of the house.  He asked if the reclaimed door would have a storm door?  Debbie Hartfield answered yes, if one can be found. 

 

The Planning Commission reviewed the standards and criteria pertaining to Application #2015-165:

 

a)         Is stylistically compatible with other new, renovated and old structures in the Village District?  Mr. Burriss stated TRUE; the proposed improvements are consistent with other projects approved in the District.  All other members concurred with Mr. Burriss.

 

b)         Contributes to the improvement and upgrading of the historical character of the Village District.  Mr. Burriss stated TRUE, the proposed materials, design and appearance are appropriate and contribute to the upgrading of the area and the District overall.  All other members concurred with Mr. Burriss.

 

c)         Contributes to the continuing vitality of the District.  Mr. Burriss stated TRUE, that, as above in item b, the proposed design and materials are consistent and therefore contribute to the vitality of the District overall.  All other members concurred with Mr. Burriss.

 

d)         Protects and enhances examples of the physical surroundings in which past generations lived. Mr. Burriss stated TRUE, the proposed improvements are consistent and historically correct with other projects previously approved in the district, thereby protecting the physical surroundings in which past generations lived.  All other members concurred with Mr. Burriss.

 

Mr. Wilken made a motion to approve Application #2014-165 as submitted.  Seconded by Mr. Potaracke.  Roll Call Vote to Approve Application #2014-165:   Eklof (Yes), Burriss (Yes), Potaracke (Yes) Wilken (Yes).  Motion Carried 4-0.

 

Finding of Fact Approvals:

 

New Business:

Application #2015-162: Ken Rittenhouse of John Klauder Associates on behalf of Jim and Bonny Fowler 214 South Cherry Street, Landscape Improvements: Approve Findings of Fact and Associated Standards and Criteria.  The Planning Commission found the request to be consistent with Chapter 1159, Village Residential District and Chapter 1161, Architectural Review Overlay District and hereby gives approval of Application #2015-162. 

 

Mr. Burriss moved to approve the Findings of Fact for Application #2015-162.  Seconded by Mr. Wilken.  Potaracke (Yes), Wilken (Yes), Burriss (Yes), Eklof (Yes).   Motion Carried 4-0.

 

Application #2015-164: Marvin Rutter on behalf of Spring Hills Baptist Church; PUD Minor Revision to a PUD to Allow for a New Fenced Dumpster Enclosure:  Approve Findings of Fact and Associated Standards and Criteria.  The Planning Commission found the request to be consistent with Chapter 1171, Planned Unit Development and Chapter 1187, Height, Area and Yard Modifications and hereby gives approval of Application #2015-164.

 

Mr. Burriss moved to approve the Findings of Fact for Application #2015-164.  Seconded by Mr. Wilken.  Roll Call Vote: Mr. Wilken (Yes), Mr. Potaracke (Yes), Mr. Burriss (Yes), and Mr. Eklof (Yes).  Motion carried 4-0.

 

Application #2015-165: Scott Baker of SBA Studios, on behalf of Debi Hartfield; 327 West Maple Street; New Room Addition @ SW Corner of Home:  Approve Findings of Fact and Associated Standards and Criteria.  The Planning Commission found the request to be consistent with The Granville Codified Ordinances Chapter 1161, Architectural Review Overlay District (AROD) and Chapter 1162, Suburban Residential District-B (SRD-B) and hereby gives their approval of Application #2015-165. 

 

Mr. Burriss moved to approve the Findings of Fact for Application #2015-165.  Seconded by Mr. Wilken.    Burriss (Yes), Potaracke (Yes), Wilken (Yes) and Eklof (Yes).  Motion Carried  4-0.Application #2015-167: Steve Flowers of CS Construction On Behalf of Bruce and Lisa Westall: Exterior Modifications of Fence Section with Arbor and Gate VRD and AROD:  Approve Findings of Fact and Associated Standards and Criteria.  The Planning Commission found the request to be consistent with The Granville Codified Ordinances Chapter 1159, Village Residential District (VRD), Chapter 1161, Architectural Review Overlay District (AROD) and Chapter 1187, Height, Area and Yard Modifications and hereby gives their approval of Application #2015-167. 

 

Mr. Burriss moved to approve the Findings of Fact for Application #2015-167.  Seconded by Mr. Wilken.    Burriss (Yes), Potaracke (Yes), Wilken (Yes) and Eklof (Yes).  Motion Carried 4-0.

 

Motion to approve absent Commission Member (if necessary):  Mr. Wilken made a motion to excuse the absence of Mr. Hawk. Seconded by Mr. Potaracke.  All in favor voice vote:  Motion Carried 4-0.

 

Motion to approve the Planning Commission Meeting Minutes from October 26th, 2015 Planning Commission hearing:  Mr. Wilken made a motion to approve the minutes from the October 26th Planning Commission Meeting.  Mr. Potaracke seconded.  All in favor voice vote:  Motion carried 3-0.

 

Status of Village Planner Search:  Debi Walker said there would be interviews from 8:00 AM to 1:00 PM November 24th with the applicants.  Mr. Burriss will represent the GPC during the interviews.  December 18 will be Alison’s last day and there will be a celebration between1 and 3.  Deanna will also be included in the celebration as she is retiring.

 

Review and Approval of 2016 Planning Commission Hearing Dates:

Mr. Burriss made a motion to approve the 2016 Planning Commission Hearing Dates.  Seconded by Mr. Potaracke.  All in favor voice vote:  Motion carried 4-0.

 

Meeting Announcements – next meetings:

December 14, 2015

January 11, 2016

January 25, 2016

 

Motion to Adjourn:  Mr. Eklof declared the Planning Commission meeting adjourned seeing as there was no further business before the Commission.

 

Adjournment: The meeting was adjourned at 7:53 p.m.

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