Granville Community Calendar

Planning Commission Minutes December 14, 2015

GRANVILLE PLANNING COMMISSION

December 14, 2015

7:00 pm

Minutes

 

Call to Order:  Mr. Hawk (Chair) called the meeting to order at 7:01 p.m.

 

Members Present: Mr. Hawk, Mr. Eklof, Mr. Burris (arrived 7:08 PM), Mr. Wilken, Mr. Potaracke

Members Absent:  None.

Staff Present: Debi Walker, Planning and Zoning Assistant.

 

Also Present: Timothy Dunham, Jill Dunham, Ann Lowder, Director, Robbins Hunter Museum, William Heyer, Architect, Father David Getreu, and Kevin Kerr

 

Citizens’ Comments:  None.

 

New Business:

 

319 Summit Street; Timothy Dunham; Application #2015-171: The request is for architectural review and approval of the installation of an exterior chimney pipe in conjunction with the installation of a wood stove in the interior. The property is zoned Village Residential District (VRD) and is located within the Architectural Review Overlay District (AROD).

 

Swearing in of Witnesses: Mr. Hawk swore in Timothy Dunham and Debi Walker.

 

Discussion:

Mr. Timothy Dunham, 319 Summit Street, stated: As described, the chimney for a wood stove may not be visible from the street.  It will be 6" in diameter and project three feet from the roof top.  The county has given a permit and Mr. Dunham will install.  Mr. Potaracke asked if there would be brackets for support.  Yes, there will be brackets to provide support from wind loading.  Mr. Eklof asked about another chimney at the back of the house.  Mr. Dunham responded stating it is a separate chimney for the furnace.  Ms. Walker stated the staff has no objections and recommends approval of the project.

 

The Planning Commission reviewed the standards and criteria pertaining to Application #2015-171:

 

a)         Is stylistically compatible with other new, renovated and old structures in the Village District?  Mr.Burriss stated TRUE, the proposed improvements are compatible with other similar projects approved in the District.  All other members concurred with Mr. Burriss.

 

b)         Contributes to the improvement and upgrading of the historical character of the Village District.  Mr.Burriss stated TRUE, the improvements are appropriate and contribute to the upgrading of the area and the District overall.  All other members concurred with Mr. Burriss.

 

c)         Contributes to the continuing vitality of the District.  Mr. Burriss stated TRUE, that, as above in item b, the proposed design and materials contribute to the vitality of the District overall.  All other members concurred with Mr.Burriss.

 

d)         Protects and enhances examples of the physical surroundings in which past generations lived.  Mr. Burriss stated TRUE, the proposed improvements enhance examples of the physical surroundings in which past generations lived.  All other members concurred with Mr. Burriss. 

 

Mr. Wilkin made a motion to approve Application #2015-171 as submitted.  Seconded by Mr. Potaracke.  Roll Call Vote to Approve Application #2015-171:  Eklof (Yes), Burriss (Yes), Potaracke (Yes), Wilken (Yes), Hawk (Yes).  Motion Carried 5-0.

 

221 East Broadway; Application #2015-172; Ann Lowder, Director, on behalf of The Robbins Hunter Museum: The request is for architectural review and approval of a four hundred thirty (430) square foot garden folly in the rear yard. The property is zoned Village Business District (VBD) and is located within the Architectural Review Overlay District (AROD).

 

Swearing in of Witnesses: Mr. Hawk swore in Ann Lowder, Director of The Robbins Hunter Museum, William Heyer, Architect, and Debi Walker.

 

Discussion:

Ms. Ann Lowder, 5746 Bastille Place, Columbus, Ohio, stated: The Museum board is excited about the historic garden plans.  The application seeks to replace the existing storage shed with a garden folly which will be used as a garden shed and also be a focal point for weddings, poetry readings, concerts and the like.  It will be in line of sight from Broadway and will become a wonderful addition to historic Granville.  Mr. Hawk asked if the location is within setback limits and Ms. Walker stated the proposed garden folly meets all the Districts setback requirements.  The drawing submitted shows the stage/porch structure and the two storage areas.  Mr. Bill Heyer, 756 Grandin Avenue, Bexley, Ohio, is the architect commissioned by the museum to design the building.  He described the structure as being a wood structure, with a concrete foundation, Hardie board and cedar siding and trim works with either a metal roof or shingles, depending on budget.  Pressure treated lumber will be used as needed. The folly will not be heated or air conditioned, however, electrical service will be run from the museum.  Mr. Hawk inquired as to any proposed sound system.  Ms. Lowder responded stating performers would bring in their own speakers.  Mr. Eklof asked if the original gazebo idea had been replaced.  Mr. Heyer confirmed that it had been redesigned for budget reasons. Ms. Walker said staff is grateful for the incredible attention paid to detailing and siting the new structure and congratulate the applicant and their architect. Planning Commission was asked to establish parking requirements for the new garden folly as the structure falls into this particular category. After a brief discussion, Mr. Wilken moved to waive the parking requirement.  Mr. Burriss seconded.  Mr. Hawk asked Mr. Wilken to discuss his reasoning for waiving the requirement; Mr. Wilken stated that in his opinion, the folly is a glorified storage shed and to encumber it with a parking requirement would be too legalistic. Mr. Hawk agreed.  Parking will remain the same.  Roll call vote to waive the parking requirement Potaracke, (yes), Eklof (yes), Wilken (yes), Burriss (yes) and Hawk (yes). Motion passed 5-0.

 

Mr. Burriss went on to ask about any proposed lighting.  Ms. Lowder replied that some performers would bring their own lighting, or potentially the flood lighting on the mansion may be redirected. The question of a future hose bib to maintain the existing and future gardens arose; Ms. Lowder responded by stating that that had yet to be determined.

 

The Planning Commission reviewed the standards and criteria pertaining to Application #2015-172:

 

a)         Is stylistically compatible with other new, renovated and old structures in the Village District?  Mr. Burriss stated TRUE; the proposed improvements are consistent with other projects approved in the District.  All other members concurred with Mr. Burriss.

 

b)         Contributes to the improvement and upgrading of the historical character of the Village District.  Mr. Burriss stated TRUE, the proposed materials, design and appearance are appropriate, keeping in style with the house and contribute to the upgrading of the area and the District overall.  All other members concurred with Mr. Burriss.

 

c)         Contributes to the continuing vitality of the District.  Mr. Burriss stated TRUE, that, as above in item b, the proposed design and materials are consistent with the majority of the structure and therefore contribute to the vitality of the District overall.  All other members concurred with Mr. Burriss.

 

d)         Protects and enhances examples of the physical surroundings in which past generations lived.  Mr. Burriss stated TRUE, the proposed improvements are consistent and historically correct with other projects previously approved in the district, thereby protecting the physical surroundings in which past generations lived.  All other members concurred with Mr. Burriss.

 

Mr. Wilken made a motion to approve Application #2015-172, as submitted, and with the understanding that there will be no off-street parking spaces required to be associated with this use. Seconded by Mr. Potaracke.  Roll Call Vote to Approve Application #2014-172: Eklof (Yes), Burriss (Yes), Potaracke (Yes) Wilken (Yes) Hawk (Yes).  Motion Carried 5-0.

 

Finding of Fact Approvals:

 

New Business:

Application #2015-171; Timothy Dunham, 319 Summit Street, Exterior Modifications: Approve Findings of Fact and Associated Standards and Criteria.  The Planning Commission found the request to be consistent with Chapter 1159, Village Residential District (VRD), Chapter 1161, Architectural Review Overlay District (AROD), and hereby gives approval of Application #2015-171. 

 

Mr. Eklof moved to approve the Findings of Fact for Application #2015-171. Seconded by Mr. Wilken. Potaracke (Yes), Wilken (Yes), Burriss (Yes), Eklof (Yes) Hawk (Yes). Motion Carried 5-0.

 

Application #2015-172: Ann Lowder on behalf of The Robbins Hunter Museum; 221 East Broadway; Garden Folly: The Planning Commission found the request to be consistent with Chapter 1157, Accessory Structures, Chapter 1159, Village Business District (VBD), Chapter 1161, Architectural Review Overlay District (AROD), and Chapter 1183, Off-street Parking and Loading and hereby gives approval of Application #2015-172. 

 

Mr. Eklof moved to approve the Findings of Fact for Application #2015-172.  Seconded by Mr. Wilken. Potaracke (Yes), Wilken (Yes), Burriss (Yes), Eklof (Yes) Hawk (Yes). Motion Carried 5-0.

 

Motion to approve the Planning Commission Meeting Minutes from October 13th, 2015 Planning Commission hearing:  Mr. Burriss made a motion to approve the minutes from the Planning Commission Meeting.  Mr. Eklof seconded.  All in favor voice vote: Motion carried 3-0.

 

Motion to approve the Planning Commission Meeting Minutes from November 23rd, 2015 Planning Commission hearing:  Mr. Wilken made a motion to approve the minutes from the Nov. 23rd Planning Commission Meeting. Mr. Potaracke seconded. All in favor voice vote:  Motion carried 4-0.

 

Status of Village Planner Search:  Steve Stilwell and Debi Walker.

 

Mr. Stilwell stated that the Village Planner search has not yielded a viable candidate so the process will be reopened. A candidate from Marysville was qualified but not forthcoming as to why he left his position there. The other two candidates, for various reasons, were not a good fit and what the Village is looking for in the future Planner. Mr. Burriss felt that a better candidate can be found. Mr. Hawk thanked Mr. Burriss for serving the committee (which included Rob Montgomery, Steve Matheny and Steve Stilwell) and asked him to continue.

 

Mr. Hawk asked what can be done to facilitate the running of the Village until a planner is found.  Discussion yielded the possible suspension of notice signs, using boards instead of PowerPoint presentation and disseminating information electronically to Commissioners. Mr. Potaracke inquired about the possibility of tablets being issued by the Village and was told that might be a possibility. Mr. Wilken agreed that these were sensible recommendations and this would be an opportunity for the Village Council to reconsider sending things to GPC, i.e.: the chimney application before us this evening, the funeral home low retaining wall, non-controversial window replacements, etc. – of course, wholesale structural changes need to be considered, but not non-controversial things. GPC should be aware but not necessarily have to hear an application. Additional discussion ensued. It was made known that any additional thoughts/methods to reduce Staff workload during the period of short staffing would be appreciated

 

Meeting Announcements – next meetings:

January 11, 2016

January 25, 2016

February 8, 2016

 

Motion to Adjourn:  Mr. Hawk declared the Planning Commission meeting adjourned seeing as there was no further business before the Commission.

 

Adjournment: The meeting was adjourned at 7:48 p.m.

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