Granville Community Calendar

Planning Commission December 12, 2016

GRANVILLE PLANNING COMMISSION

December 12, 2016

7:00 pm

Minutes

 

Call to Order:  Mr. Hawk (Chair) called the meeting to order at 7:00 p.m.

Members Present: Mr. Hawk, Mr. Burriss, Mr. Potaracke, Mr. Wilken, Mr. Montgomery (ex-officio member Village Council, Non-Voting)

Members Absent:  Mr. Jennings.

Staff Present: Debi Walker Yost, Acting Village Planner; Michael King, Village Law Director

Also Present: Karl Schneider, Jack Lucks, Art Chonko and John Mathis.

Citizens’ Comments:  None.

Old Business:

Application #2016-113 (Amended), submitted by Karl Schneider on behalf of Middleton Senior Living, for the property located at 1500 Weaver Drive and the adjacent parcel along Columbus Road.  The request is for review and approval of an amendment to the previously approved number of columns associated with covered patio areas.  The property is zoned Village Gateway District (VGD).

Swearing in of Witnesses:  Mr. Hawk swore in Karl Schneider, Jack Lucks and Debi Walker Yost.

Discussion:

Jack Lucks, Raccoon Creek Limited, LLC, 150 East Broad Street, Suite 350, Columbus, Ohio stated:

He is seeking approval to amend the previously approved number of columns related to the covered patios from three columns to four columns.  He stated the project architect would like to maintain continuity with and retain the symmetry of the existing main building. The Commissioners had no particular concerns related to allowing the return to four columns.

The Planning Commission reviewed the standards and criteria pertaining to Application #2016-113 (Amended); Chapter 1173, Village Gateway District (VGD).

Mr. Wilken made a motion to approve Application #2016-113 (Amended) as submitted.  Second by Mr. Potaracke.  Roll Call Vote to Approve Application #2016-113 (Amended): Burriss (Yes), Potaracke (Yes), Wilken (Yes), and Hawk (Yes).  Motion Carried 4-0.

Mr. Potaracke made a motion to amend the agenda for Application #2016-141 to appear first. Second by Mr. Wilken.  Motion Carried 4-0.

New Business:

Application #2016-141, submitted by John Mathis, for the property located at 233 East Broadway.  The request is for review and approval of the installation of 58 linear feet of 28” tall black wrought-iron fence along the western property line.  The property is zoned Village Residential District (VRD), and is located within the Architectural Review Overlay District (AROD).

Swearing in of Witnesses:  Mr. Hawk swore in John Mathis and Debi Walker Yost.

Discussion:

John Mathis, 233 East Broadway, Granville, Ohio stated:

He is seeking approval for the removal of a chicken-wire fence and installation of a 58 foot section of 28” tall wrought-iron fencing along the western property line. The new fencing will begin just to the south of the existing black wrought-iron style fencing and will extend south for approximately 58 feet.

 

The Planning Commission reviewed the standards and criteria pertaining to Application #2016-141; Chapter 1161 Architectural Review Overlay District (AROD).

 

Mr. Potaracke made a motion to approve Application #2016-141 as submitted.  Second by Mr. Wilken.  Roll Call Vote to Approve Application #2016-141: Burriss (Yes), Potaracke (Yes), Wilken (Yes), Hawk (Yes).  Motion Carried 4-0.

 

Application #2016-137, submitted by Art Chonko, on behalf of Denison University, for the property located at 211 West College.  The request is for review and recommendation of approval to Village Council for the demolition of the present Ace Morgan Theater structure.  The request will allow for the construction of a new Performing Arts Center, and needed parking areas for the new facility.  The property is zoned Village Institutional District (VID), is located within the Architectural Review Overlay District (AROD) and the Transportation Corridor Overlay District (TCOD).

 

Swearing in of Witnesses:  Mr. Hawk swore in Art Chonko and Debi Walker Yost.

 

Discussion:

Art Chonko, 1205 North Street, Granville, Ohio stated:

He is seeking the approval for the demolition of the Ace Morgan Theater.  Mr. Hawk stated that he has reviewed a letter authored by the Granville Historical Society, and submitted to Village Staff, dated August 18, 2016, stating that, after careful consideration, the Historical Society has no objection to the demolition of the 1950’s building.  Mr. Potaracke asked if the architects would carry forward any memorial plaques or dedications related to ‘Ace’ Morgan – as it seems appropriate to do so somewhere within the new structure. Mr. Chonko stated the architects intend to salvage some materials to incorporate into the building; and that they (Denison) would look into markers for a dedication to Mr. Morgan.

 

The Planning Commission reviewed the standards and criteria pertaining to Application #2016-137; Chapter 1162, Structural Demolition.

 

Mr. Potaracke made a motion to approve Application #2016-137 as submitted.  Second by Mr. Wilken.  Roll Call Vote to Approve Application #2016-137: Potaracke (Yes), Wilken (Yes), Burriss (Yes), Hawk (Yes).  Motion Carried 4-0.

 

Application #2016-138, submitted by Art Chonko, on behalf of Denison University, for the property located at 211 West College. The request is for review and approval of the construction of a new Performing Arts Center with landscape features, partial renovation of Burke Hall, and the creation of parking lot areas to serve the new structure.  The property is zoned Village Institutional District (VID), is located within the Architectural Review Overlay District (AROD) and the Transportation Corridor Overlay District (TCOD).

 

Swearing in of Witnesses:  Mr. Hawk swore in Art Chonko, Matt Janiack, Kevin Reiner, David English and Debi Walker Yost.

 

Discussion:

Art Chonko, 1205 North Street, Granville, Ohio stated:

Since the last Work Session with Planning Commission, WRL Architects and Denison have worked to meet all applicable code requirements for the project and have adjusted the landscape and parking issues alleviating the need to request a parking-related variance from the BZBA.

Matt Janiack, WRL Architects, Cleveland, Ohio stated:  Offered an in-depth discussion of the project scope to bring the audience and Planning Commissioners up to date. The discussion was about the number of parking spaces required. Mr. Janiak stated there are approximately 300 available parking spaces on campus to be jointly used when looking at this project. The project will add an additional 100 seats with the Performing Arts Center, which were taken into account when calculating the number of parking spaces required. He added that, by all estimations, the students attending events at the Center would be walking down from upper campus. Mrs. Yost added that Staff would be monitoring the upper campus parking spaces dedicated to this project to prevent them from being erroneously doubly assigned to future projects. Mr. Janiak stated changes to the building’s design since the last meeting included:  additional detailing on the south elevation, stronger entry design, east and west elevations are now more similar in design and materials, the Stage House color has been changed from white to red, and the height will be 57’ 6” and materials will stay the same. 

The Commission appreciated the changes made, but still questioned some of the conservative design choices. Mr. Janiack informed the Commission that the firm met with a number of members from the community and received positive feedback for the style chosen.

Kevin Reiner, 219 West Broadway, Granville, Ohio stated:  He likes the structure, but is also concerned with some of the design elements.  He suggested incorporating design elements from other buildings on campus onto the new Performing Arts Center, using a classic look on the south side, and possibly adding white to the brick.  A brief discussion about lighting took place to the satisfaction of everyone.  Mr. Chonko stated safety lights will be on at all times, while the parking lights will be dimmed.  They also stated the colors chosen for materials are consistent with other colors around campus.

A main concern from the Commission still revolved around parking being utilized by students when public performances are going on, and how the University plans to stop students from using the parking spaces at the new Arts Center.

David English, 138 North Main Street, Granville, Ohio stated:  The University could expand the shuttle reach to deter students from parking in the public spaces during public performances.

Mrs. Yost asked the Commission if the Stage House would be considered to have potential  landmark character.  If not, the BZBA will need to grant a variance for the height of the structure.  The Commission agreed the Stage House met all characteristics for a potential landmark structure.

 

The Planning Commission reviewed the standards and criteria pertaining to Application #2016-138; Chapter 1159, Village Industrial District (VID), Chapter 1161, Architectural Review Overlay District (AROD), Chapter 1176, Transportation Corridor Overlay District (TCOD), Chapter 1183, Off-Street Parking and Loading and Chapter 1187, Height, Area and Yard Modifications.

 

Mr. Burriss made a motion to deem the Performing Arts structure a landmark.  Second by Mr. Potaracke.  Roll Call Vote: Burriss (Yes), Potaracke (Yes), Wilken (Yes), Hawk (Yes).  Motion Carried 4-0.

 

Mr. Potaracke made a motion to approve Application #2016-138 as submitted with the condition that the applicant receive the required General Use Permit from Village Council for the proposed steps and retaining walls to be constructed in the Village right-of-way; and with the stipulation that, with the exception of students with handicapped tags and/or physical injuries, students should be precluded from parking in the Performing Arts Center parking lots during public performances.  Second by Mr. Wilken.  Roll Call Vote to Approve Application #2016-138: Wilken (Yes), Burriss (Yes), Potaracke (Yes), Hawk (Yes).  Motion Carried 4-0.

 

Finding of Fact Approvals:

 

Old Business:

 

Application #2016-113 (Amended); Submitted by Karl Schneider of Raccoon Creek Senior Living, LLC; 1500 Weaver Drive; Amended request related to the number of columns associated with covered patios:  Approve Findings of Fact and Associated Standards and Criteria

 

Mr. Wilken moved to approve the Findings of Fact for Application #2016-113 (Amended).  Second by Mr. Burriss.  Wilken (Yes), Burriss (Yes), Potaracke (Yes), Hawk (Yes).  Motion Carried 4-0.

 

New Business:

 

Application #2016-141; John Mathis; 233 East Broadway; Fencing project:  Approve Findings of Fact and Associated Standards and Criteria

 

Mr. Wilken moved to approve the Findings of Fact for Application #2016-141.  Second by Mr. Burriss.  Burriss (Yes), Potaracke (Yes), Wilken (Yes), Hawk (Yes).  Motion Carried 4-0.

 

Application #2016-137; Art Chonko on behalf of Denison University; 211 West College; Recommendation of approval for the structural demolition of Ace Morgan Theater structure:  Approve Findings of Fact and Associated Standards and Criteria

 

Mr. Wilken moved to approve the Findings of Fact for Application #2016-137.  Second by Mr. Burriss.  Wilken (Yes), Burriss (Yes), Potaracke (Yes), Hawk (Yes).  Motion Carried 4-0.

 

Application #2016-138; Art Chonko on behalf of Denison University; 211 West College; Construction of new Performing Arts Center building and landscape features, partial renovation of Burke Hall, and the construction of a parking lot area associated with the new structure:  Approve Findings of Fact and Associated Standards and Criteria

 

Mr. Wilken moved to approve the Findings of Fact for Application #2016-138.  Second by Mr. Burriss.  Burriss (Yes), Potaracke (Yes), Wilken (Yes), Hawk (Yes).  Motion Carried 4-0.

 

Motion to approve absent Commission Members:  Not Necessary.

 

Motion to approve the Planning Commission Meeting Minutes from November 28, 2016 Planning Commission hearing:  Mr. Wilken made a motion to approve the minutes from November 28, 2016 Planning Commission Meeting.  Mr. Burriss Second.  All in favor voice vote:  Motion carried 4-0.

 

Meeting Announcements – next meetings:

January 9, 2017

January 23, 2017

 

Motion to Adjourn:  Mr. Hawk declared the Planning Commission meeting adjourned seeing as there was no further business before the Commission.

 

Adjournment: The meeting was adjourned at 8:43 p.m.

Planning Commission Minutes November 28, 2016

GRANVILLE PLANNING COMMISSION

November 28th, 2016

7:00 pm

Minutes

 

Call to Order:  Mr. Hawk (Chair) called the meeting to order at 7:00 p.m.

Members Present: Mr. Hawk, Mr. Burriss, Mr. Potaracke, Mr. Wilken, and Mr. Montgomery (ex-officio member, Village Council, Non-Voting).

Members Absent:  Mr. Potaracke and Mr. Jennings.

Staff Present: Debi Walker Yost, Acting Village Planner

Also Present: Keith and Monique Keegan and John Noblick.

Citizens’ Comments:  None.

New Business:

Application #2016-135, submitted by Keith and Monique Keegan, for the property located at 446 East Broadway.  The request is for architectural review and approval of the installation of a large steel window with doors, and installation of a wooden deck with railing, at the rear of the structure.  The property is zoned Village Business District (VBD), and is located within the Architectural Review Overlay District (AROD).

Swearing in of Witnesses:  Mr. Hawk swore in Keith Keegan and Debi Walker Yost.

Discussion:

Keith Keegan, 446 East Broadway, Granville, Ohio stated:

He is seeking approval for the installation of a large steel window with doors and a deck with steel railing at the rear of the property.  The steel window will match the other steel features at the front of the property.  The deck will be finished in dark grey.

The Planning Commission reviewed the standards and criteria pertaining to Application #2016-135; Chapter 1159, Village Business District and Chapter 1161, Architectural Review Overlay District.

Mr. Wilken made a motion to approve Application #2016-135 as submitted.  Second by Mr. Burriss.  Roll Call Vote to Approve Application #2016-135: Burriss (Yes), Wilken (Yes), Hawk (Yes).  Motion Carried 3-0.

 

Application #2016-136, submitted by John Noblick, on behalf of Scott and Martha Keyes, for the property located at 418 West Broadway.  The request is for review and approval of the installation of a whole-house generator on a concrete slab, enclosed with two picket fence sections, along the east elevation of the home. The property is zoned Suburban Residential District-B (SRD-B), and is located within the Transportation Corridor Overlay District (TCOD).

 

Swearing in of Witnesses:  Mr. Hawk swore in John Noblick and Debi Walker Yost.

 

Discussion:

John Noblick, 372 Shamrock Court, Newark, Ohio stated:

He is seeking approval for the installation of a generator, on the east side of the home, placed on a concrete pad and will be screened on two sides with wood fence sections. The wood fence will be painted to match the color of the home.

Mr. Montgomery asked if a variance would be needed for the generator, and Mrs. Walker Yost stated the unit is less than 3 feet in height, and inasmuch is not subject to the setback criteria.

 

The Planning Commission reviewed the standards and criteria pertaining to Application #2016-136; Chapter 1163, Suburban Residential District-B (SRD-B) and Chapter 1176, Transportation Corridor Overlay District (TCOD).

 

Mr. Wilken made a motion to approve Application #2016-136 as submitted.  Second by Mr. Burriss.  Roll Call Vote to Approve Application #2016-136: Burriss (Yes), Wilken (Yes), Hawk (Yes).  Motion Carried 3-0.

 

Finding of Fact Approvals:

 

New Business:

 

Application #2016-135; Keith and Monique Keegan; 446 East Broadway; Steel Window with Doors; Wooden Deck with Railing:  Approve Findings of Fact and Associated Standards and Criteria

 

Mr. Wilken moved to approve the Findings of Fact for Application #2016-135. Second by Mr. Burriss. Burriss (Yes), Wilken (Yes), Hawk (Yes). Motion Carried 3-0.

 

Application #2016-136; John Noblick, for Scott and Martha Keyes; 418 West Broadway; Whole-house Generator on Concrete Slab, enclosed with Picket Fence: Approve Findings of Fact and Associated Standards and Criteria

 

Mr. Wilken moved to approve the Findings of Fact for Application #2016-136. Second by Mr. Burriss.  Wilken (Yes), Burriss (Yes), Hawk (Yes). Motion Carried 3-0.

 

Motion to approve absent Commission Members: Mr. Wilken made a motion to excuse the absence of Mr. Potaracke.  Mr. Burriss Second.  Wilken (Yes), Burriss (Yes), Hawk (Yes).  Motion Carried 3-0.

 

Motion to approve the Planning Commission Meeting Minutes from October 10th, 2016 and November 14th, 2016 Planning Commission hearings:  Mr. Wilken made a motion to approve the minutes from October 10th, 2016 Planning Commission Meeting.  Mr. Burriss Second.  All in favor voice vote:  Motion Carried 3-0.

Mr. Wilken made a motion to approve the minutes from November 14th, 2016 Planning Commission Meeting.  Mr. Burriss Second.  All in favor voice vote: Motion Carried 3-0

 

Review and approval of 2017 Planning Commission meeting dates.

Mr. Wilken made a motion to approve the application deadlines and hearing dates for the 2017 Planning Commission.  Mr. Burriss Second.  Motion carried 3-0.

 

Meeting Announcements – next meetings:

December 10th, 2016 (Saturday Morning Gathering at Bryn Du Carriage House with BZBA)

December 12th, 2016

 

Motion to Adjourn:  Mr. Hawk declared the Planning Commission meeting adjourned seeing as there was no further business before the Commission.

 

Adjournment: The meeting was adjourned at 7:22 p.m.

Planning Commission Minutes November 14, 2017

GRANVILLE PLANNING COMMISSION

November 14th, 2016

7:00 pm

Minutes

 

Call to Order:  Mr. Hawk (Chair) called the meeting to order at 7:02 p.m.

Members Present: Mr. Hawk, Mr. Burriss, Mr. Potaracke, Mr. Wilken, and Mr. Jennings (ex-officio member, GEVSD, Non-Voting).

Members Absent:  Mr. Burriss, Mr. Jennings and Mr. Montgomery.

Staff Present: Debi Walker, Acting Village Planner; Michael King, Village Law Director

Also Present: Loyd Hudson

Citizens’ Comments:  None.

New Business:

Application #2016-129, submitted by Loyd Hudson, for the property located at 115 North Pearl Street.  The request is for architectural review and approval of a picket fence with one (1) gate, along the north and east sides of the property.  The property is zoned Village Residential District (VRD), and is located within the Architectural Review Overlay District (AROD).

Swearing in of Witnesses:  Mr. Hawk swore in Loyd Hudson and Debi Walker.

Discussion:

Loyd Hudson, 115 North Pearl Street, Granville, Ohio stated:

He is seeking approval to continue the picket fence from the front of the property along the north, west and south sides of the property.  The fence will include one gate for entrance.

Ms. Walker informed the Applicant the finished side of the fence must face the neighbor’s property.

The Planning Commission reviewed the standards and criteria pertaining to Application #2016-129; Chapter 1161, Architectural Review Overlay District.

Mr. Potaracke made a motion to approve Application #2016-129 as submitted.  Second by Mr. Wilken.  Roll Call Vote to Approve Application #2016-129: Potaracke (Yes), Wilken (Yes), Hawk (Yes).  Motion Carried 3-0.

Application #2016-130, submitted by William and Jeannie Zink, for the property located at 343 North Pearl Street.  The request is for architectural review and approval of the installation of a sandstone retaining wall to replace a failing railroad-tie retaining wall; and installation of a stone-slab sidewalk at side of home.  The property is zoned Suburban Residential District-B (SRD-B), and is located within the Architectural Review Overlay District (AROD).

The applicant did not appear. Planning Commission voted in favor of hearing the request, allowing Staff to present and answer questions as required.

Swearing in of Witnesses:  Mr. Hawk reminded Ms. Walker that she was still sworn in.

Discussion:

On behalf of Williams and Jeannie Zink, Ms. Walker stated:

The applicants are seeking approval to replace the deteriorating retaining wall that parallels North Pearl Street with a cut sandstone retaining wall. They would also like to install a cut sandstone sidewalk and steps adjacent to the new retaining wall. 

 

The Planning Commission reviewed the standards and criteria pertaining to Application #2016-130; Chapter 1161, Architectural Review Overlay District (AROD), and Chapter 1163, Suburban Residential District-B (SRD-B).

 

Mr. Wilken made a motion to approve Application #2016-130 as submitted.  Second by Mr. Potaracke.  Roll Call Vote to Approve Application #2016-130: Wilken (Yes), Potaracke (Yes), Hawk (Yes).  Motion Carried 3-0.

 

Finding of Fact Approvals:

 

New Business:

 

Application #2016-129; Loyd Hudson; 115 North Pearl Street; Picket fence with gate:  Approve Findings of Fact and Associated Standards and Criteria

 

Mr. Wilken moved to approve the Findings of Fact for Application #2016-129. Second by Mr. Potaracke.  Potaracke (Yes), Wilken (Yes), Hawk (Yes). Motion Carried 3-0.

 

Application #2016-130; William and Jeannie Zink; 343 North Pearl Street; Installation of sandstone retaining wall and stone-slab sidewalk: Approve Findings of Fact and Associated Standards and Criteria

 

Mr. Wilken moved to approve the Findings of Fact for Application #2016-130. Second by Mr. Potaracke. Potaracke (Yes), Wilken (Yes), Hawk (Yes). Motion Carried 3-0.

 

Motion to approve absent Commission Members: Mr. Wilken made a motion to excuse the absence of Mr. Burriss.  Mr. Potaracke second.  Wilken (Yes), Potaracke (Yes), Hawk (Yes).  Motion Carried 3-0.

 

Motion to approve the Planning Commission Meeting Minutes from October 24th, 2016 Planning Commission hearing:  Unable to approve minutes due to lack of members.  

 

December Gathering of GPC and BZBA Discussion

 

Meeting Announcements – next meetings:

November 28th, 2016

December 12th, 2016

January 9th, 2017

 

Executive Session:

The Planning Commission entered into an Executive Session at 7:17 p.m.

Mr. Wilken made a motion to return to Planning Commissions regular session at 7:49 p.m.  Second by Mr. Potaracke. Motion Carried 3-0.

Motion to Adjourn:  Mr. Hawk declared the Planning Commission meeting adjourned seeing as there was no further business before the Commission.

Adjournment: The meeting was adjourned at 7:50 p.m.

Planning Commission Minutes October 24, 2016

GRANVILLE PLANNING COMMISSION

October 24th, 2016 7:00 pm

Minutes

Call to Order:  Mr. Hawk (Chair) called the meeting to order at 7:00 p.m.

Members Present: Mr. Hawk, Mr. Burriss, Mr. Wilken, Mr. Montgomery (ex-officio member Village Council, Non-Voting)

Members Absent:  Mr. Jennings and Mr. Potaracke.

Staff Present: Debi Walker, Acting Village Planner; Michael King, Village Law Director

Also Present: Ben Ackley, Guy Michael, Lawrence Nadwodney, Sherman Elliott, Jeanetta Pyle, Justina Nadolson, Jeanetta Pyle, David Schmidt, and Jeff McInturf.

Citizens’ Comments:  None.

New Business:

Application #2016-123, submitted by Ben Ackley on behalf of Northwest Wind, LLC, for the property located at 2780 Newark-Granville Road  The request is for review and approval of a Lot-Split of a 22.947 acre parcel into two lots.  The property is zoned Planned Unit District (PUD) and is located within the Transportation Corridor Overlay District (TCOD).

Swearing in of Witnesses:  Mr. Hawk swore in Ben Ackley and Debi Walker.

Discussion: Ben Ackley, 330 West Spring Street, Columbus, Ohio

He is seeking approval for a lot split of a 22.947 acre parcel into two lots.  The lot with the existing home will be 1.237 acre parcel. The remaining acre lot will consist of two parcels, one being 13.789 acres and the other being 2.491 acres (which is located on the southern side of State Route 16). 

Ms. Walker informed the Commission the parcel consisting of 2.491 acres will be donated to the T.J. Evans Foundation.  Mr. Ackley agreed to an easement for the extension of the pedestrian path across the front of the property, and to continue to work collaboratively with the Village as the project progresses.

The Planning Commission reviewed the standards and criteria pertaining to Application #2016-123; Chapter 1113, Procedure for Plat Approval, and Chapter 1171 Planned Development District (PUD).

Mr. Wilken made a motion to approve Application #2016-123 as submitted.  Second by Mr. Burriss.  Roll Call Vote to Approve Application #2016-123: Wilken (Yes), Burriss (Yes), Hawk (Yes).  Motion Carried 3-0.

Mr. Montgomery recused himself at 7:04 p.m.

Application #2016-125, submitted by Guy Michael, for the property located at 211 South Prospect Street  The request is for architectural review and approval of twenty-three (23) replacement windows.  The property is zoned Village Residential District (VRD) and is located within the Architectural Review Overlay District (AROD).

Swearing in of Witnesses:  Mr. Hawk swore in Guy Michael and Debi Walker.

Discussion: Guy Michael, 211 South Prospect Street, Granville, Ohio

He is seeking approval of the removal of 23 wood, double-hung windows and the replacement with vinyl double-hung windows. The existing third floor windows will be retained, repaired and reglazed, if possible.

The Planning Commission reviewed the standards and criteria pertaining to Application #2016-125; Chapter 1159 Village Residential District (VRD) and Chapter 1161, Architectural Review Overlay District (AROD).

Mr. Wilken made a motion to approve Application #2016-125 as submitted.  Second by Mr. Burriss.  Roll Call Vote to Approve Application #2016-125: Wilken (Yes), Burriss (Yes), Hawk (Yes).  Motion Carried 3-0.

Mr. Montgomery rejoined at 7:08 p.m.

Application #2016-126, submitted by Lawrence and Delores Nadwodney, for the property located at 217 Sunrise Street  The request is for architectural review and approval of the installation of a picket fence in the front yard which will replace a deteriorating wood split-rail fence.  The property is zoned Suburban Residential District-B (SRD-B) and is located within the Architectural Review Overlay District (AROD).

Swearing in of Witnesses:  Mr. Hawk swore in Lawrence Nadwodney and Debi Walker.

Discussion: Lawrence Nadwodney, 217 Sunrise Street, Granville, Ohio

He is seeking approval of the installation of a 42” vinyl picket fence.  The current fence is deteriorating, and a vinyl fence would be easier to maintain as he and his wife age in place in their home.

The Planning Commission reviewed the standards and criteria pertaining to Application #2016-126; Chapter 1161, Architectural Review Overlay District.

Mr. Wilken made a motion to approve Application #2016-126 as submitted.  Second by Mr. Burriss.  Roll Call Vote to Approve Application #2016-126: Burriss (Yes), Wilken (Yes), Hawk (Yes).  Motion Carried 3-0.

Application #2016-127, submitted by CS Construction Group, LTD., on behalf of David Schmidt of Properties on Elm, LLC, for the property located at 134 South Pearl Street The request is for architectural review and approval of the removal of the homes 7’ x 12’-9” front porch and the 12’-6” x 14’-10” rear addition.  The property is zoned Village Residential District (VRD) and is located within the Architectural Review Overlay District (AROD).

Swearing in of Witnesses:  Mr. Hawk swore in Sherman Elliott (contractor for David Schmidt), David Schmidt, Jeanetta Pyle and Debi Walker.

Discussion: Sherman Elliott, 10840 Peatmoss Road, Utica, Ohio

He is seeking the approval for the removal of the front porch and rear addition on the home in order to restore the home to what could be considered to be its original appearance. The project will include the installation of sandstone slab steps leading to the front door, the removal of the non-original front porch and removal of a later rear addition that parallels East Elm Street. The intention is to utilize as much material from the rear addition as possible to complete the exterior modifications to the home.

Jeanetta Pyle, 123 South Pearl Street, Granville, Ohio

She is concerned with the appearance of the front porch and the length of time before the home will be livable or salable. She added that other properties Mr. Schmidt renovated took several years before someone lived in them. The Commission informed Ms. Pyle they have no control over how long a property can remain vacant.

Mr. Wilken asked about the colors that will be chosen for the property, and was informed the roof material would be fireproof wooden shingles, and that the request will be handled through another application.

The Planning Commission reviewed the standards and criteria pertaining to Application #2016-127; Chapter 1159, Village Residential District (VRD) and Chapter 1161, Architectural Review Overlay District.

Mr. Wilken made a motion to approve Application #2016-127 as submitted.  Second by Mr. Burriss.  Roll Call Vote to Approve Application #2016-127: Wilken (Yes), Burriss (Yes), Hawk (Yes).  Motion Carried 3-0.

Application #2016-128, submitted by Jeff McInturf, on behalf of Spring Hills Baptist Church and Granville Christian Academy, for the property located at 1820 Newark-Granville Road  The request is for review and recommendation to Village Council of a time extension for the previously approved modular classrooms.  The property is zoned Planned Unit Development (PUD).

Swearing in of Witnesses:  Mr. Hawk swore in Jeff McInturf, Justina Nadolson and Debi Walker.

Discussion: Jeff McInturf, 10558 Neighbarger Lane, Newark, Ohio

He is seeking approval for a four-year time extension for the previously approved modular classrooms.  The Schools ultimate goal is to house Kindergarten – 12th Grade in one building.  Spring Hills Baptist Church currently serves 150 families and approximately 300 children.  As the result of several issues, the group leading the construction project has been unable to meet their goal in the time allotted.

Mr. Hawk asked if an architect has been hired and if a building plan has been designed. Mr. McInturf stated a financial consultant has been hired and fundraising has begun, but no, architect had been hired. He further added that Spring Hills Baptist Church’s goal is keep Granville Christian Academy on site; however, there were strong concerns related to moving the Academy out of Granville.

Justina Nadolson, 282 Bryn Du Drive, Granville, Ohio

They do have an estimate by Dan Kaiser (builder) from three years ago; she anticipates that the cost to complete the project has changed.  They are projecting 18-24 months for fund raising and a two-year construction plan.  Over the past year and a half, Granville Christian Academy has been defining goals and trying to plan ahead for the future construction project, but through a series of events, have been unable to meet their goals. Ms. Walker informed the Commission that one neighbor stated they’re in support of the time-extension but for a shorter time period.  She also stated the staff is in favor of a shorter extension and would like to see milestone established and reviewed with staff periodically over the next (effective) three years in order for the modular to be removed at the end of the two-year extension.

Mr. Wilken expressed his sympathy for the issues the Academy is facing, but stated they ultimately need to have a time limit when the construction will be completed.  He also stated that concerns from three years ago no longer seem to be concerns.  He is in favor of a one-time extension; however, milestones need to be set along the way, and the Church should know within two years if the Academy will be staying on site or moving.

The Planning Commission reviewed the standards and criteria pertaining to Application #2016-128; Chapter 1171, Planned Unit Development (PUD).

Mr. Wilken made a motion to approve Application #2016-128 for an extension of two years.  Second by Mr. Burriss.  Roll Call Vote to Approve Application #2016-128: Wilken (Yes), Burriss (Yes), Hawk (Yes).  Motion Carried 3-0.

Work Session:

Submitted by Gerry Bird, AIA, for the property located at 1536 Newark-Granville Road  The request is for review and feedback on the proposed Glenshire Single-Family Development.

Discussion:

Mr. Bird came before the Commission to update them on reports and interest in the proposed Glenshire Development.  He stated there are currently five people interested in purchasing property should the development be completed.

The environmental report came back clean, meaning there are no wetlands on site.  They did revise the 100-year flood plain report.

They received the Traffic Study Report, and it recommended a west bound left-turn lane within 20 years.  The report did not propose an easterly turn lane.

Mr. Wilken expressed his concern with the report, stating it is not uncommon to sit at the Bryn Du Drive intersection during morning and evening rush to make a left hand turn.

Mr. Bird informed the Commission that the traffic study was completed during rush hours when school was in session.  He stated that he would submit the complete report at a future date and encourage all Commissioners to review the complete report when they had the opportunity.  Mr. Bird stated the firm decided to go with a loop plan (street layout). The intersection will align with the Colomen Gwen exit from The Colony.  The homes will be constructed with everything required for everyday living on the first floor with a loft up.  They will include wider hallways, two bedrooms with the option of a third bedroom, and two-car garages.  He did state he will seek a variance for additional lot coverage, as a first-floor centric empty-nester home has a larger footprint than the existing 25% allows. 

Mr. Bird intends to have an annexation agreement put together within 30 days, and will begin the process as soon as he is able to do so.  He added that he has met with neighbors, and their primary concern was the storm water management on-site. He assured the Commissioners the storm water would be contained and managed on-site appropriately.

Mr. Hawk asked what it would mean for the development if a variance would not be approved for additional lot coverage. Mr. Bird shared that without the increased lot coverage variance, the development would most likely not appeal to the marketplace.

Mr. King stated that Staff would be will to answer any questions related to a variance application that he may have.

Finding of Fact Approvals:

New Business:

Application #2016-123; Ben Ackley for Northwest Wine LLC; 2780 Newark-Granville Road; Lot split into two lots:  Approve Findings of Fact and Associated Standards and Criteria Mr. Wilken moved to approve the Findings of Fact for Application #2016-123. Second by Mr. Burriss. Burriss (Yes), Wilken (Yes), Hawk (Yes). Motion Carried 3-0.

Application #2016-125; Guy Michael; 211 South Prospect Street; 23 Replacement Windows: Approve Findings of Fact and Associated Standards and Criteria Mr. Wilken moved to approve the Findings of Fact for Application #2016-125. Second by Mr. Burriss. Wilken (Yes), Burriss (Yes), Hawk (Yes). Motion Carried 3-0.

Application #2016-126; Lawrence and Delores Nadwodney; 217 Sunrise Street; New picket fence in Front Yard.  Approve Findings of Fact and Associated Standards and Criteria Mr. Wilken moved to approve the Findings of Fact for Application #2016-126. Second by Mr. Burriss. Wilken (Yes), Burriss (Yes), Hawk (Yes). Motion Carried 3-0.

Application #2016-127; CS Construction Group, Ltd. For David Schmidt for Properties on Elm, LLC; 134 South Pearl Street; Removal of Front Porch and Rear Addition:  Approve Findings of Fact and Associated Standards and Criteria Mr. Wilken moved to approve the Findings of Fact for Application #2016-127. Second by Mr. Burriss. Burriss (Yes), Wilken (Yes), Hawk (Yes). Motion Carried 3-0.

Application #2016-128; JeffMcInturf for Spring Hills Baptist Church and Granville Christian Academy; 1820 Newark-Granville Road; Time Extension for Modular Classrooms: Approve Findings of Fact and Associated Standards and Criteria Mr. Wilken moved to approve the Findings of Fact for Application #2016-128. Second by Mr. Burris.  Wilken (Yes), Burriss (Yes), Hawk (Yes). Motion Carried 3-0.

Motion to approve absent Commission Members: Mr. Wilken made a motion to excuse the absence of Mr. Potaracke.  Second by Mr. Burriss.  Burriss (Yes), Wilken (Yes), Hawk (Yes). Motion Carried (3-0).

Motion to approve the Planning Commission Meeting Minutes from October 10th, 2016 Planning Commission hearing:  Unable to approve due to lack of voting members present.

Meeting Announcements – next meetings:

November 14, 2016

November 28, 2016

December 10, 2016 (Saturday morning gathering at Bryn Du Carriage House with BZBA)

December 12, 2016

Motion to Adjourn:  Mr. Hawk declared the Planning Commission meeting adjourned seeing as there was no further business before the Commission.

Adjournment: The meeting was adjourned at 8:40 p.m.

Planning Commission Minutes October 10, 2016

GRANVILLE PLANNING COMMISSION

October 10th, 2016 7:00 pm

Minutes

Call to Order:  Mr. Hawk (Chair) called the meeting to order at 7:00 p.m.

Members Present: Mr. Hawk, Mr. Burriss, Mr. Potaracke, Mr. Montgomery (ex-officio member Village Council, Non-Voting)

Members Absent:  Mr. Wilken and Mr. Jennings.

Staff Present: Debi Walker, Acting Village Planner; Michael King, Village Law Director

Also Present: Lea Ann Parsley, Jay Stanley, George Fackler, and Lynne Kishler.

Citizens’ Comments:  None.

Old Business:

Application #2016-41 (Amended), submitted by Brian Parsley and Lea Ann Parsley on behalf of Robert and Ruth Ann Parsley for the property located at 204 North Granger Street.  The request is for architectural review and approval of an amendment to the previously approved exterior modification plans including: conversion of a screen porch space to a four-season room, changes of application for board and batten siding, and replacement windows.  The property is zoned Suburban Residential District-B (SRD-B) and is located within the Architectural Review Overlay District (AROD).

Swearing in of Witnesses:  Mr. Hawk swore in Lea Ann Parsley and Debi Walker.

Discussion: Lea Ann Parsley, 232 North Granger Street, Granville, Ohio stated:

She is seeking approval to eliminate the screened-in porch, which has already been approved, and create a four-season sun room in its place.  Ms. Parsley would also like the option to replace the current windows with JELD-WEN windows, as she is unable to restore the current windows.  Lastly, Ms. Parsley is seeking approval to use board and batten siding on the north, south, and west gable ends.

Mr. Burriss expressed concern for what appeared to be three different-sized windows on the plans for the sun room.  Ms. Parsley spoke with the contractor and informed Mr. Burriss that the windows will all be the same size.

The Planning Commission reviewed the standards and criteria pertaining to Application #2016-41 (Amended); Chapter 1161, Architectural Review Overlay District and Chapter 1163, Suburban Residential District-B (SRD-B).

Mr. Burriss made a motion to approve Application #2016-41 (Amended) as submitted.  Second by Mr. Potaracke.  Roll Call Vote to Approve Application #2016-41 (Amended): Burriss (Yes), Potaracke (Yes), Hawk (Yes).  Motion carried 3-0.

New Business:

Application #2016-120, submitted by Jay and JoAnn Stanley for the property located at 233 South Mulberry Street.  The request is for architectural review and approval of the addition of a roof vent to the garage, and the installation of twenty-two (22) storm windows.  The property is zoned Village Residential District (VRD) and is located within the Architectural Review Overlay District (AROD).

Swearing in of Witnesses:  Mr. Hawk swore in Jay Stanley and Debi Walker.

Discussion: Jay Stanley, 233 South Mulberry Street, Granville, Ohio stated:

He is seeking approval for the installation of a roof vent on the peak of the garage, and the installation of 22 Provia triple-track storm windows.  The roof vent will be an Antique Slate color, and the windows will match the existing color in white.

The Planning Commission reviewed the standards and criteria pertaining to Application #2016-120; Chapter 1159, Village Residential District, and Chapter 1161, Architectural Review Overlay District.

Mr. Burriss made a motion to approve Application #2016-120 as submitted.  Second by Mr. Potaracke.  Roll Call Vote to Approve Application #2016-120: Potaracke (No/Yes), Burriss (No/Yes), Hawk (No/Yes).  Motion carried 3-0.

Application #2016-121, submitted by George Fackler on behalf of Fackler Country Gardens, Inc., for the property located at 2326 Newark-Granville Road.  The request is for review and approval of the removal of an existing greenhouse structure and to replace said greenhouse with a shed roof structure.  The property is zoned Suburban Business District (SBD) and is located within the Transportation Overlay District (TOD).

Swearing in of Witnesses:  Mr. Hawk swore in George Fackler and Debi Walker.

Discussion: George Fackler, 323 Parker Drive, Newark, Ohio stated:

He is seeking approval to replace the current greenhouse with a shed roof structure of the same size and located in the same location.  The structure will be constructed of the same materials used for the current operations building (metal siding and standing- seam metal roofing). Ms. Walker did inform the Applicant and the Commission that there may need to be a variance approval from BZBA for the roof height.

The Planning Commission reviewed the standards and criteria pertaining to Application #2016-121; Chapter 1175 Suburban Business District (SBD), and Chapter 1176, Transportation Corridor Overlay District (TCOD).

Mr. Potaracke made a motion to approve Application #2016-121 as submitted, contingent upon variance approval from BZBA for slope of the roof.  Second by Mr. Burriss.  Roll Call Vote to Approve Application #2016-121: Burriss (Yes), Potaracke (Yes), Hawk (Yes).  Motion carried 3-0.

Application #2016-122, submitted by David and Lynne Kishler for the property located at 327 West Elm Street.  The request is for architectural review and approval of the installation of two concrete landing pads and a concrete walkway, in the front yard.  The property is zoned Village Residential District (VRD) and is located within the Architectural Review Overlay District (AROD).

Swearing in of Witnesses:  Mr. Hawk swore in Lynne Kishler and Debi Walker.

Discussion: Lynne Kishler, 327 West Elm Street, Granville, Ohio stated:

She is seeking approval to replace two concrete landing pads, one located at the front door and the other located at the screened- in porch, and an exposed concrete walkway.  Ms. Kishler intends to use the same aggregate material that is used currently.  The contractor suggested changing the direction of the walkway, in that the sidewalk should be routed from the driveway to the front door, which is depicted in Exhibit A.

The Planning Commission reviewed the standards and criteria pertaining to Application #2016-122; Chapter 1161, Architectural Review Overlay District.

Mr. Potaracke made a motion to approve Application #2016-122 as submitted, with walkway variation indicated on Exhibit A.  Second by Mr. Burriss.  Roll Call Vote to Approve Application #2016-122: Potaracke (No/Yes), Burriss (No/Yes), Hawk (No/Yes).  Motion carried 3-0. 

Work Session: Submitted by Tod and Evelyn Frolking for the future Village Roots subdivision located on 5 acres behind the property located at 605 West Broadway. The request is for review and feedback on a Preliminary Site Plan. Mr. Frolking and Ryan Badger, of ADR, discussed with the Commission that they’re currently working on the preliminary plat plan and the next step is to refine the plat and present it to the Commission. If all requirements are met at that time they will move forward with the development.   As of right now, the width of the street, right of ways, and the diameter of the cul-de-sac meet the requirements.  Currently the road profile is being completed; once that is completed, changes to the sidewalk will be done, if needed.  Right now, there is a 3% slope coming off the street, which allows for one car to sit evenly.  Other additions to the development include a bike path and greenhouse.

Finding of Fact Approvals:

Old Business: Application #2016-41 (Amended); Brian Parsley and Lea Ann Parsley for Robert and Ruth Ann Parsley; 204 North Granger Street; Amendment of How Previously Approved Materials are Used: Approve Findings of Fact and Associated Standards and Criteria Mr. Burriss moved to approve the Findings of Fact for Application #2016-41 (Amended). Second by Mr. Potaracke. Burriss (Yes), Potaracke (Yes), Hawk (Yes). Motion carried 3-0.

New Business: Application #2016-120; Jay and JoAnn Stanley; 233 South Mulberry Street; Garage Roof Vent and 22 Storm Windows:  Approve Findings of Fact and Associated Standards and Criteria Mr. Burriss moved to approve the Findings of Fact for Application #2016-120. Second by Mr. Potaracke. Potaracke (Yes), Burriss (Yes), Hawk (Yes). Motion carried 3-0.

Application #2016-121; George Fackler for Fackler Country Gardens, Inc.; 2326 Newark-Granville Road; Removal of Existing Greenhouse Structure and Construction of New Shed Roof Structure: Approve Findings of Fact and Associated Standards and Criteria Mr. Burriss moved to approve the Findings of Fact for Application #2016-121. Second by Mr. Potaracke. Burriss (Yes), Potaracke (Yes), Hawk (Yes). Motion carried 3-0.

Application #2016-122; David and Lynne Kishler; 327 West Elm Street; Installation of 2 Exposed Concrete Landing Pads and Screened Porch Steps at the Front, and an Exposed Concrete Walkway in the Front Yard.  Approve Findings of Fact and Associated Standards and Criteria Mr. Burriss moved to approve the Findings of Fact for Application #2016-122. Second by Mr. Potaracke. Potaracke (Yes), Burriss (Yes), Hawk (Yes). Motion carried 3-0.

Motion to approve absent Commission Members:  Mr. Potaracke made a motion to excuse the absence of Mr. Wilken.  Second by Mr. Burriss.  Potaracke (Yes), Burriss (Yes), and Hawk (Yes).  Motion carried 3-0

Motion to approve the Planning Commission Meeting Minutes from September 12th, 2016 Planning Commission hearing:  Mr. Potaracke made a motion to approve the minutes from September 12th, 2016 Planning Commission Meeting.  Mr. Burriss Second.  All in favor voice vote:  Motion carried 3-0.

Other Business:

Ms. Walker informed the Commission there will be a gathering for GPC and BZBA on Saturday, December 10th, 2016 from 9:00 am – 12:00 pm at the Carriage House at Bryn Du.

Meeting Announcements – next meetings:

October 24th, 2016

November 14th, 2016

November 28th, 2016

Motion to Adjourn:  Mr. Hawk declared the Planning Commission meeting adjourned seeing as there was no further business before the Commission.

Adjournment: The meeting was adjourned at 8:08 p.m.

Planning Commission Minutes September 12, 2016

GRANVILLE PLANNING COMMISSION

September 12, 2016 7:00 pm

Minutes

Call to Order:  Mr. Hawk (Chair) called the meeting to order at 7:00 p.m.

Members Present: Mr. Hawk, Mr. Burriss, Mr. Potaracke, Mr. Wilken, Mr. Montgomery (ex-officio member Village Council, Non-Voting)

Members Absent:  Mr. Jennings.

Staff Present: Debi Walker, Acting Village Planner; Michael King, Village Law Director

Also Present: Clay Graham, Rodger Kessler, Victor Terebuh, Michael and Ashlin Caravana, Bruce Westall, Jan McCauley, Philip Ward, Dustin Zimpfer, Ryan Badger, Karl Schneider, Jack Lucks and Robert Steven Hawk.

Citizens’ Comments:  None.

Old Business:

Application #2016-65, submitted by Clay Graham on behalf of Uberburger, located on the upper level at 138 East Broadway.  The request is for architectural review and approval of a projecting sign.  The property is zoned Village Business District (VBD) and is located within the Architectural Review Overlay District (AROD).

Swearing in of Witnesses:  Mr. Hawk swore in Rodger Kessler, Clay Graham and Debi Walker.

Discussion:

Rodger Kessler, 170 Pinehurst Drive, Granville, Ohio stated:

He is seeking approval for a projecting sign on behalf of Uberburger located at 138 East Broadway on the upper level.  Mr. Kessler added that the applicant had been granted a variance for the number of colors in the sign. The sign will be externally illuminated and turned off during non-business hours.

The Planning Commission reviewed the standards and criteria pertaining to Application #2016-65; Chapter 1161, Architectural Review Overlay District and Chapter 1189, Signs.

Mr. Potaracke made a motion to approve Application #2016-65 as submitted.  Second by Mr. Burriss. Roll Call Vote to Approve Application #2016-65: Burriss (Yes), Potaracke (Yes), Wilken (No), Hawk (Yes).  Motion Carried 3-1.

Application #2016-66, submitted by Clay Graham on behalf of Uberburger, located on the upper level at 138 East Broadway.  The request is for architectural review and approval of a window sign.  The property is zoned Village Business District (VBD) and is located within the Architectural Review Overlay District (AROD).

Swearing in of Witnesses:  Mr. Hawk swore in Rodger Kessler, Clay Graham and Debi Walker.

Discussion: Rodger Kessler, 170 Pinehurst Drive, Granville, Ohio stated:

He is seeking approval for a vinyl window sign for the applicant which incorporates the BZBA approved seven colors. The window sign will include business hours and a location for the menu. The Planning Commission reviewed the standards and criteria pertaining to Application #2016-66; Chapter 1161, Architectural Review Overlay District and Chapter 1189, Signs. Mr. Potaracke made a motion to approve Application #2016-66 as submitted.  Second by Mr. Burriss.  Roll Call Vote to Approve Application #2016-66: Potaracke (Yes), Wilken (Yes), Burriss (Yes), Hawk (Yes).  Motion Carried 4-0.

Application #2016-67, submitted by Clay Graham on behalf of Uberburger, located on the upper level at 138 East Broadway.  The request is for architectural review and approval of a sidewalk sign.  The property is zoned Village Business District (VBD) and is located within the Architectural Review Overlay District (AROD).

Swearing in of Witnesses:  Mr. Hawk swore in Rodger Kessler, Clay Graham and Debi Walker.

Discussion: Rodger Kessler, 170 Pinehurst Drive, Granville, Ohio stated: Application withdrawn at 7:12p.m.

Application #2016-72, submitted by Victor Terebuh, for the property located at 203 East Elm Street. The request is for architectural review and approval of exterior modifications/renovations to the wrap around porch facing East Elm and South Prospect Streets.  The property is zoned Village Residential District (VRD) and is located within the Architectural Review Overlay District (AROD).

Swearing in of Witnesses:  Mr. Hawk swore in Victor Terebuh, Michael and Ashlin Caravana, Bruce Westall, Jan McCauley and Debi Walker.

Mr. Potaracke made a motion to remove Application #2016-72 from the table. Second by Mr. Wilken.

Discussion: Victor Terebuh, 308 Bryn Du Drive, Granville, Ohio stated:

He has made the changes to the elevations the Commission and Neighbor’s requested.  There is been additional detail work with the railings and columns. The proposed columns are 10” in diameter and will have a cap and base in an appropriate conformation. The railing sections are prefabricated, measuring 36” in height to meet building code requirements.

Mr. Burriss asked about the re-installation of lattice below the porch and suggested stronger more substantial newel posts at the end of railings at grade. Mr. Terebuh stated new lattice work would be installed and painted white. The lattice will have a tighter grid than currently and agreed to adding posts at end of railings.

Michael and Ashlin Caravana, 209 East Elm Street, Granville, Ohio stated: They are thankful for the improvements Mr. Terebuh is making, but they want to make sure the historical standards of the Village District are respected.  Mr. and Mrs. Caravana suggest replacing existing roof and flooring, adding square crush blocks beneath the bottom rail as opposed to posts in the middle, use same architectural detail that is there currently, and preserve the historical appearance of the property by choosing different products.

Mr. King stated the Commission should not deny the application if all requirements are met.

Mr. Terebuh stated the roofing and flooring are being addressed.

Bruce Westall, 232 East Elm Street, Granville, Ohio stated: He is also concerned about the roofing, and wants to reiterate what the Caravana’s are suggesting by choosing materials that best represent the historical standards of the neighborhood. Mr. Wilken suggested replicating base and top caps of current columns; Mr. Terebuh agreed.

The Caravana’s called Jan McCauley as a witness.

Jan McCauley, 228 South Prospect Street, Granville, Ohio stated: She is in favor of the improvements Mr. Terebuh is making and asks the Commission to approve the application.

The Commission asked the Applicant to provide a cut sheet of illustrating proposed columns with caps and bases to one of members of Commission and Staff, for approval.  The cut sheet should include interim posts further to one side, not in the middle of the run, substantial posts at start of railings of steps, and re-installation of lattice paneling and framework.  Mr. Burriss provided an Exhibit that included the detail work.

The Planning Commission reviewed the standards and criteria pertaining to Application #2016-72; Chapter 1159, Village District and Chapter 1161, Architectural Review Overlay District.

Mr. Potaracke made a motion to approve Application #2016-72 as submitted with no interim posts unless necessary, but if necessary the post will not be centered on the run, substantial posts, and a cut sheet must be submitted to Mr. Burriss and staff for review and approval. Second by Mr. Burriss.  Roll Call Vote to Approve Application #2016-72: Burriss (Yes), Potaracke (Yes), Wilken (Yes), Hawk (Yes).  Motion Carried 4-0.

Mr. Hawk called for a ten minute recess at 8:30 p.m.

Mr. Hawk called the meeting back to order at 8:40 p.m.

New Business:

Application #2016-107, submitted by Philip and Charlene Ward, for the property located at 239 West Broadway.  The request is for architectural review and approval of installation of a concrete parking space to the south of the existing driveway parking spaces. The property is zoned Village Residential District (VRD) and is located within the Architectural Review Overlay District (AROD).

Swearing in of Witnesses:  Mr. Hawk swore in Philip Ward and Debi Walker.

Discussion: Philip Ward, 239 West Broadway, Granville, Ohio stated:

He is seeking approval to replace existing concrete due to deterioration.  He would like to add a third area of concrete so that the third garage bay may be used.  The third portion of concrete will be triangular in shape from the curb to the end of garage with no curb cut.

The Planning Commission reviewed the standards and criteria pertaining to Application #2016-107; Chapter 1161, Architectural Review Overlay District.

Mr. Potaracke made a motion to approve Application #2016-107 as submitted with modification.  Second by Mr. Wilken.  Roll Call Vote to Approve Application #2016-107: Potaracke (Yes), Wilken (Yes), Burriss (Yes), Hawk (Yes).  Motion Carried 4-0.

Application #2016-112, submitted by Nathan Stinemetz, on behalf of Integrated Health Center, for the property located at 230 East Broadway, Suite 150.  The request is for architectural review and approval of a freestanding sign.  The property is zoned Village Business District (VBD) and is located within the Architectural Review Overlay District (AROD).

Swearing in of Witnesses:  Mr. Hawk swore in Dustin Zimpfer and Debi Walker.

Discussion: Dustin Zimpfer, 230 East Broadway, Suite 150, Granville, Ohio stated:

He is seeking approval of a double-sided, freestanding, wood sign with two posts.  Posts and sign will be white with green and blue text.

The Planning Commission reviewed the standards and criteria pertaining to Application #2016-112; Chapter 1159, Village Business District (VBD), Chapter 1161, Architectural Review Overlay District, and Chapter 1189, Signs.

Mr. Wilken made a motion to approve Application #2016-112 as submitted.  Second by Mr. Potaracke.  Roll Call Vote to Approve Application #2016-112: Wilken (Yes), Burriss (Yes), Potaracke (Yes), Hawk (Yes).  Motion Carried 4-0.

Application #2016-113, submitted by Ryan Badger of ADR & Associates, on behalf of Karl Schneider for Raccoon Creek, LLC, for the 8.379 Acre Parcel No. 020-042252-00.001 at the Northeast Corner of Columbus Road.  The request is for review and approval of a Preliminary Plan Review including Zoning and Architectural Plans associated with the expansion of the Middleton Senior Living onto the western out parcel.  The property is zoned Village Gateway District (VGD).

Swearing in of Witnesses:  Mr. Hawk swore in Ryan Badger, Karl Schneider, Jack Lucks and Debi Walker.

Discussion: Karl Schneider, 150 East Broad Street, Suite 350, Columbus, Ohio stated:

He is seeking approval for an additional 26 one-bedroom units to enlarge the offering at Middleton Senior Living, as well as 34 additional parking spaces over the entire site, and nine garages to be located on the north end of the addition. Mr. Schneider offered that he had been working with Staff to route the required pedestrian path and had selected to connect the path to the approved routing of the primary facility across the front of the building and parallel the new parking area as illustrated. The selected routing was largely determined based on concern for pedestrian safety along Columbus Road. After some discussion, Mr. Burriss suggested using three columns on the new units’ pediments instead of four to allow for clear lines of sight from the interior of the units.

The Planning Commission reviewed the standards and criteria pertaining to Application #2016-113; Chapter 1173, Village Gateway District.

Mr. Wilken made a motion to approve Application #2016-113 as submitted with the changes to number of columns.  Second by Mr. Potaracke.  Roll Call Vote to Approve Application #2016-113: Burriss (Yes), Potaracke (Yes), Wilken (Yes), Hawk (Yes).  Motion Carried 4-0.

Mr. Hawk recued himself at 8:59 p.m.

Application #2016-115, submitted by Robert Steven Hawk, for the property located at 236 West Elm Street.  The request is for architectural review and approval of the installation of a replacement window with simulated divided lights.  The property is zoned Village Residential District (VRD) and is located within the Architectural Review Overlay District (AROD).

Swearing in of Witnesses:  Mr. Hawk swore in Robert Steven Hawk and Debi Walker.

Discussion: Robert Steven Hawk, 236 West Elm Street, Granville, Ohio stated:

He is seeking approval to replace a window with a window of the same dimensions and material – the only difference being, the new window will have simulated divided lites. The Planning Commission reviewed the standards and criteria pertaining to Application #2016-115; Chapter1159 Village Residential District (VRD) and Chapter 1161 Architectural Review Overlay District (AROD).

Mr. Wilken made a motion to approve Application #2016-115 as submitted.  Second by Mr. Potaracke.  Roll Call Vote to Approve Application #2016-115: Potaracke (Yes), Wilken (Yes), Burriss (Yes).  Motion Carried 3-0.

Mr. Hawk rejoined the Commissioners at 9:03 p.m

Work Session: Submitted by Art Chonko, on behalf of Denison University, for the property located on the Northwestern Corner of West College and North Mulberry Street.  The request is for architectural review and feedback on the proposed Denison Performing Arts Complex.

Matt Janiak, Architect of Westlake Reed and Leskosky stated: His firm has been engaged to design a new performing arts complex for Denison University on the Fine Arts Quad. The intention is to preserve Burke Hall, which will be encircled by a new performing arts structure on three sides. He discussed that there will be four primary entry points. The two dominant entrances will be along West Broadway and North Mulberry Streets. The materials used for the complex will consists of molded brick with a sugar finish, windows will be encased in with shaped brick, Hardi board painted white, stone will be both smooth and rough, and roofing will consist of real or imitation slate.  The stage house will be approximately 54.5’in height. There will be a service entrance on the western elevation with select managed Staff parking on what will be an extension of Cherry Street. They intend to landscape significantly to preserve the screening to Monomoy House. The project lighting will consist of Granville style lighting (Granville Acorn Street Lights) parking lights, and low level bollard lighting, which will be in the front of the complex. 

The Commission expressed concerns with the proposed building.  They felt the building has no distinguishing features and hoped for a more dynamic design given the nature of the building and its location as a possible centerpiece of the community. After considerable discussion, the Commissioners  suggested using vertical elements on the West Broadway similar to those illustrated on the eastern elevation at the ‘Fly House’  They also expressed concern centered on the ability for someone to walk from West Broadway across the tree lawn on a sidewalk area and on to the structures main western entrance.

Mr. Janiak stated the neighbors appreciated the subduing of the buildings southern elevation and would take the Commissioner comments into consideration as the project moves forward.

The Commission asked when the complex would be ready for use. Mr. Chonko stated ideally Denison would like the building to be complete at the start of Fall Semester 2018 or Winter Semester 2019.

Finding of Fact Approvals:

Old Business: Application #2016-65; Clay Graham for Uberburger; 138 East Broadway (Upper Level); Projecting Sign:  Approve Findings of Fact and Associated Standards and Criteria Mr. Wilken moved to approve the Findings of Fact for Application #2016-65.  Second by Mr. Burriss.  Wilken (Yes), Burriss (Yes), Potaracke (Yes), Hawk (Yes).  Motion Carried 4-0.

Application #2016-66; Clay Graham for Uberburger; 138 East Broadway (Upper Level); Window Sign:  Approve Findings of Fact and Associated Standards and Criteria

Mr. Wilken moved to approve the Findings of Fact for Application #2016-66.  Second by Mr. Potaracke.  Burriss (Yes), Potaracke (Yes), Wilken (Yes), Hawk (Yes).  Motion Carried 4-0.

Application #2016-72; Victor Terebuh; 203 East Elm Street; Porch Renovations:  Approve Findings of Fact and Associated Standards and Criteria

Mr. Wilken moved to approve the Findings of Fact for Application #2016-72.  Second by Mr. Burriss.  Potaracke (Yes), Wilken (Yes), Burriss (Yes), Hawk (Yes).  Motion Carried 4-0.

New Business: Application #2016-107; Philip and Charlene Ward; 239 West Broadway; New Concrete Parking Space:  Approve Findings of Fact and Associated Standards and Criteria

Mr. Wilken moved to approve the Findings of Fact for Application #2016-107.  Second by Mr. Burriss.  Wilken (Yes), Burriss (Yes), Potaracke (Yes), Hawk (Yes).  Motion Carried 4-0.

Application #2016-112; Nathan Stinemetz for Integrated Health Center; 230 East Broadway, Suite 150; Freestanding Sign:  Approve Findings of Fact and Associated Standards and Criteria

Mr. Wilken moved to approve the Findings of Fact for Application #2016-112.  Second by Mr. Potaracke.  Burriss (Yes), Potaracke (Yes), Wilken (Yes), Hawk (Yes).  Motion Carried 4-0.

Application #2016-113; Ryan Badger of ADR & Associates for Karl Schneider of Raccoon Creek,  LLC; 8.379 Acre Parcel located at the Corner of Columbus Road and Weaver Drive; West Wing Expansion:  Approve Findings of Fact and Associated Standards and Criteria

Mr. Wilken moved to approve the Findings of Fact for Application #2016-113.  Second by Mr. Potaracke.  Burriss (Yes), Potaracke (Yes), Wilken (Yes), Hawk (Yes).  Motion Carried 4-0.

Application #2016-115; Robert Steven Hawk; 236 West Elm Street; Replacement Window:  Approve Findings of Fact and Associated Standards and Criteria

Mr. Wilken moved to approve the Findings of Fact for Application #2016-115.  Second by Mr. Potaracke.  Potaracke (Yes), Wilken (Yes), Burriss (Yes), Hawk.  Motion Carried 3-0.

Motion to approve absent Commission Members:  Not Necessary.

Motion to approve the Planning Commission Meeting Minutes from August 8th, 2016 Planning Commission hearing:  Mr. Wilken made a motion to approve the minutes from August 8th, 2016 Planning Commission Meeting.  Mr. Potaracke Second.  All in favor voice vote:  Motion carried 4-0.

Meeting Announcements – next meetings:

October 10, 2016

October 24, 2016

November 14, 2016

Motion to Adjourn:  Mr. Hawk declared the Planning Commission meeting adjourned seeing as there was no further business before the Commission.

Adjournment: The meeting was adjourned at 10:32 p.m.

Planning Commission Minutes August 8, 2016

GRANVILLE PLANNING COMMISSION

August 8th, 2016 7:00 pm

Minutes

Call to Order:  Mr. Hawk (Chair) called the meeting to order at 7:00 p.m.

Members Present: Mr. Hawk, Mr. Burriss, Mr. Potaracke, Mr. Wilken, Mr. Montgomery (ex-officio member Village Council, Non-Voting)

Members Absent:  Mr. Jennings

Staff Present: Debi Walker, Acting Village Planner; Michael King, Village Law Director

Also Present: Melissa Lucas and Gerry Bird

Citizens’ Comments:  None

Selection for Vice-Chair:  Mr. Potaracke made a motion to nominate Mr. Wilken for Vice-Chair.  Seconded by Mr. Burriss.  Motion carried 4-0.

New Business:

Application #2016-95, submitted by Melissa and Michael Lucas, for the property located at 424 East College Street. The request is for review and recommendation to Village Council for the structural demolition of an existing barn at the rear of the property.  The property is zoned Village Residential District (VRD) and is located within the Architectural Review Overlay District (AROD).

Swearing in of witnesses: Mr. Hawk swore in Melissa Lucas and Debi Walker.

Discussion: Melissa Lucas, 424 East College Street, Granville, Ohio stated:

She is seeking approval for the demolition of an existing barn at the rear of the property.  When the home inspection was performed, the Inspector informed the homeowners that the barn is deteriorating due to termite damage.  After staff contacted the Granville Historical Society, we received confirmation that the barn was of no historical significance.   The applicant assured the commission that for the time being the area will remain grassy.  In the future, the owners plan to build a garage.

The Planning Commission reviewed the standards and criteria pertaining to Application #2016-95; Chapter 1162, Structural Demolition.

Mr. Potaracke made a motion to recommend approval of Application #2016-95 to

Village Council. Seconded by Mr. Burriss.  Roll call vote to approve the motion: Burriss (Yes), Potaracke (Yes), Wilken (Yes), Hawk (Yes).  Motion carried 4-0.

Work Session:

Submitted by Gerry Bird, for the property located at 1536 Newark-Granville Road.  The request is for review and feedback related to the proposed development and future annexation of the parcel which is currently located in Granville Township.

Gerry Bird stated: He is seeking to purchase the 18.792-acre property located at 1536 Newark-Granville Road.  He intends to construct 37 homes which will be located on 64’ wide minimum lots.  The homes will be approximately 2,500 square feet, and 1.5 stories with an open floor plan.  Mr. Bird will have three standard housing options for buyers to choose from, or they may choose a custom home which will require going through a design committee review process for approval.  One-third of the homes will have driveways that will pull directly into the garage, while the remaining two-thirds will share a curb cut and utilize more of a parking courtyard driveway configuration.

Mr. Bird presented two detailed plans for the subdivision.  Both options will have one entry point across from the Colony, which will remain landscaped without any homes.  The first roadway layout option will be a cul-de-sac, and the second option will be a loop.  Both options will include a pond/stream; the rear of the subdivision will be dedicated to green space, sidewalks will be provided within the subdivision, as will street lighting, etc.  He suggested varying front yard setbacks up to 10’ to provide a village historic district streetscape.  That will not, however, allow for larger homes with shortened front yard setback.  In order for the project to move forward, Mr. Bird stated that the subdivision would need to be annexed into the Village.

The Commission expressed their concerns about the amount of additional traffic the development would create on Newark-Granville Road.  Mr. King stated that a traffic engineering study would be required.  Once that is complete, possible traffic lights and/or crosswalk signals might need to be installed. It was also suggested to not market the development to only senior citizens, but also to younger families. 

The Commission asked for Mr. Bird’s timeline. Mr. Bird stated that he intends to purchase the property in 2017, if the property will be allowed to be annexed into the Village.  Once the property is annexed, he will seek a plan approval with the Planning Commission at the end of 2017, with construction to begin in the spring of 2018.  Questions of HOA’s and covenants also arose.  Mr. Bird stated there will be HOA fees, and a Declaration of Covenants will be in place.  The Developer will maintain control of the Homeowner’s Association until two-thirds of the lots are sold, and at that time, homeowners will join the Association. 

Finding of Fact Approvals:

New Business:

Application #2016-95; Melissa and Michael Lucas; 424 East College Street; Structural Demolition of a Barn: Approve Findings of Fact and Associated Standards and Criteria

Mr. Wilken moved to approve the Findings of Fact for Application #2016-95. Seconded by Mr. Burriss.   Potaracke (Yes), Wilken (Yes), Burriss (Yes), Hawk (Yes). Motion carried 4-0.

Motion to approve the Planning Commission Meeting minutes from July 25, 2016 Planning Commission hearing:  Mr. Potaracke made a motion to approve the minutes from July 25, 2016 Planning Commission Meeting.  Mr. Burriss seconded.  All in favor voice vote:  Motion carried 3-0.

Meeting Announcements – next meetings:

August 22, 2016

September 12, 2016

September 26, 2016

Motion to Adjourn:  Mr. Hawk declared the Planning Commission meeting adjourned, seeing as there was no further business before the Commission.

Adjournment: The meeting was adjourned at 8:37 p.m.

Planning Commission Minutes July 25, 2016

GRANVILLE PLANNING COMMISSION

July 25th, 2016 7:00 pm

Minutes

Call to Order:  Mr. Hawk (Chair) called the meeting to order at 7:00 p.m.

Members Present: Mr. Hawk, Mr. Eklof, Mr. Burriss, Mr. Potaracke, Mr. Montgomery (ex-officio member Village Council, Non-Voting) Mr. Jennings (Granville School District ex-officio)

Members Absent:  Mr. Wilken.

Staff Present: Debi Walker, Acting Village Planner; Michael King, Village Law Director

Also Present: Alison Laughbaum, John Klauder, Bruce Westall, Ken Rittenhouse, Diane Anci, Karl Schneider, and Ryan Badger

Citizens’ Comments:  None.

New Business:

Application #2016-96, submitted by Alison and Josh Laughbaum, for the property located at 212 South Pearl Street.  The request is for review and approval of the structural demolition of an existing garage structure.  The property is zoned Village Residential District (VRD) and is located within the Architectural Review Overlay District (AROD).

Swearing in of Witnesses: Mr. Hawk swore in Alison Laughbaum and Debi Walker.

Discussion: Alison Laughbaum, 212 South Pearl Street, Granville, Ohio stated:

She is seeking approval for the structural demolition of an existing garage on the property.  The applicant stated the garage structure is currently deteriorating and needs to be torn down. Future plans for the space include a new garage in the same location that will be half again as large and will serve the family far better.

The Planning Commission reviewed the standards and criteria pertaining to Application #2016-96; Chapter 1162, Structural Demolition.

Mr. Potaracke made a motion to approve recommendation of Application #2016-96, as submitted, to Village Council review and approval.  Seconded by Mr. Burriss.  Roll Call Vote to Approve Application #2016-96: Burriss (Yes), Eklof (Yes), Potaracke (Yes), Hawk (Yes).  Motion Carried 4-0.

Application #2016-97, submitted by Alison and Josh Laughbaum, for the property located at 212 South Pearl Street.  The request is for architectural review and approval of the construction of a new 18’ by 20’ garage structure.  The property is zoned Village Residential District (VRD) and is located within the Architectural Review Overlay District (AROD).

Swearing in of Witnesses: Mr. Hawk swore in Alison Laughbaum and Debi Walker.

Discussion: Alison Laughbaum, 212 South Pearl Street, Granville, Ohio stated:

She is seeking the approval of the construction of a new 18’ by 20’ garage structure.  The structure will include operable double-hung windows, new siding, overhead door structure, concrete slab floor, standard framing around windows, and an upper level loft used for storage.  The vinyl siding will be the same color as the home. 

Ms. Walker informed the Commission the applicant will be need to obtain a variance from BZBA to allow the new construction to take place in the same relative location (which aligns with the current driveway); the request will be for a reduced side yard setback along the southern property line.  The applicant is scheduled to appear before BZBA on August 11th, 2016.

The Commission suggested adding snap-in dividers on the windows, so that they will appear the same as the current windows and to trim out all windows and doors as illustrated on the Commission prepared Exhibit A.

The Planning Commission reviewed the standards and criteria pertaining to Application #2016-97; Chapter 1157, General Zoning Regulations and Chapter 1161, Architectural Review Overlay District (AROD).

Mr. Burriss made a motion to approve Application #2016-97 as submitted with modifications illustrated on Exhibit A, and with the condition the applicant be granted the necessary variance approval from BZBA.  Seconded by Mr. Potaracke.  Roll Call Vote to Approve Application #2016-97: Eklof (Yes), Potaracke (Yes), Burriss (Yes), Hawk (Yes).  Motion Carried 4-0.

Application #2016-99, submitted by John Klauder, of John Klauder Landscape and Design, on behalf of Bruce and Lisa Westall, for the property located at 232 East Elm Street.  The request is for review and approval of a cut sandstone patio and steps, and privacy fencing in the rear yard.  The property is zoned Village Residential District (VRD) and is located within the Architectural Review Overlay District (AROD).

Swearing in of Witnesses: Mr. Hawk swore in John Klauder, Bruce Westall, and Debi Walker.

Discussion: John Klauder, of John Klauder Landscape Design, 950 Old River Road, Granville, Ohio stated:

He is seeking approval for a sandstone patio and steps, and privacy fencing in the rear yard.  The project will be located on the north side of the property.  The sandstone patio will be able to seat approximately 8 people, and will be accessible from the homes’ rear door.  The patio will include sandstone steps, and raised beds in the center of the patio for growing herbs.  The privacy fence will be a 6 foot high wood fence, which will be located on the eastern and northern property lines.  The fence will mimic an existing fence owned by the neighbors on the eastern side.

The Commission requested hand railings be added to the proposed stone steps to the rear door, and the fence be stained or painted within an appropriate timeframe.

Ms. Walker informed the Commission the applicant will be required to obtain a variance for total lot coverage from the BZBA; the applicant intends to make the request at the August 11th, 2016 BZBAS meeting.

The Planning Commission reviewed the standards and criteria pertaining to Application #2016-99; Chapter 1159, Village Residential District (VRD), Chapter 1161, Architectural Review Overlay District, and Chapter 1187, Height, Area, and Yard Modifications.

Mr. Burriss made a motion to approve Application #2016-99 as submitted, with the condition the applicant paint or stain the fence and advised of the possible need for a  hand railing, and that the applicant be granted the necessary receive variance from the BZBA.  Seconded by Mr. Potaracke.  Roll Call Vote to Approve Application #2016-99: Potaracke (Yes), Burriss (Yes), Eklof (Yes), Hawk (Yes).  Motion Carried 4-0.

Application #2016-100, submitted by Ken Rittenhouse, of John Klauder Landscape and Design, on behalf of Joseph Mangine and Diane Anci, for the property located at 204 South Pearl Street.  The request is for architectural review and approval of an in-ground swimming pool, paver patio, and fencing. The property is zoned Village Residential District (VRD) and is located within the Architectural Review Overlay District (AROD).

Swearing in of Witnesses: Mr. Hawk swore in Ken Rittenhouse, Joseph Mangine, Diane Anci, and Debi Walker.

Discussion: Ken Rittenhouse, of John Klauder Landscape and Design, 218 North Prospect Street, Granville, Ohio stated:

He is proposing a whole landscape renovation for the property owners.  The renovation will include a 32’ by 16’ in-ground swimming pool, deck, and privacy fence.  Pavers will be used for the deck surrounding the pool, and a screening fence will be constructed to hide the equipment next to the garage.  A 6’wood privacy fence will be constructed to surround the rear yard.  The intent is to reuse the existing landscape, but remove some of the hard landscaping.  The applicant will go before BZBA on August 11th, 2016 to request the required total lot coverage variance required variance.

The Planning Commission reviewed the standards and criteria pertaining to Application #2016-100; Chapter 1157, Accessory Uses and Structures, Chapter 1159, Village Residential District (VRD) and Chapter 1161, Architectural Review Overlay District (AROD).

Mr. Potaracke made a motion to approve Application #2016-100 as submitted, with the condition the applicant receive the required variance approval from the BZBA.  Seconded by Mr. Burriss.  Roll Call Vote to Approve Application #2016-100: Burriss (Yes), Eklof (Yes), Potaracke (Yes), Hawk (Yes).  Motion Carried 4-0.

Work Session: Submitted by Karl Schneider, of Raccoon Creek LLC, on behalf of Middleton Senior Living, for the parcel located at the northeast corner of Columbus Road (South Cherry Street) and Weaver Drive.  The request is for review and feedback related to the proposed expansion of the Middleton Senior Living facility onto the out parcel adjacent to the main facility.

Karl Schneider and Ryan Badger, of Raccoon Creek LLC, 150 East Broad Street, Suite 305, Columbus, Ohio stated: The demand at Middleton Senior Living is high, with that; they’re planning to increase the number of assisted living units by way of an expansion of the main facility. The intent is to add up to 26 units and 9 garages spaces.  The additional units and garages will replicate the main structures architecture and overall feeling.  The units are intended to have porches; however, the grass area between the proposed new western driveway will decrease 10’ with the patios; they are continuing to look at the feasibility of the patios. Also, the existing white fence will be continued along Columbus Road.

Mr. Schneider and Mr. Badger stated that they understand their obligation and a main concern of the community is incorporating a viable and connective pedestrian path.  They stated that there are three options that are currently being considered.  Option A, would locate the path along Columbus Road and connect with the approved pathway across the front of the main facility parcel - the ground work has already be laid for this option.  Option B, would locate the path way within the interior of the site, just outside of the right-of-way, adjacent to the proposed western drive and parking. The path will be illuminated by the required lighting associated with the new construction. Option C, would locate the path at the back of the building paralleling the vehicular driveways and parking areas and connect to the path again at Weaver Drive. The path would be illuminated largely by parking lot lighting, but additional lighting may become necessary in certain locations.

Some concerns arose from the Commission with the options presented, such as, the path being isolated in option C, dedication of the pathway to the Village and associated liability issues.  Mr. King stated an easement would be required, so that Middleton would not be held responsible if anything happened on the path.  Mr. Eklof stated the path along Newark-Granville Road is also relatively isolated, and that doesn’t deter the public from using the path. 

The Commission asked about possibly combining two of the options, but Mr. Schneider stated that isn’t currently economically possible.  He did say in the future that may become a possibility.

Finding of Fact Approvals:

New Business: Application #2016-96; Alison and Josh Laughbaum; 212 South Pearl Street; Structural Demolition of a Garage: Approve Findings of Fact and Associated Standards and Criteria

Mr. Eklof moved to approve the Findings of Fact for Application #2016-96. Seconded by Mr. Burriss. Eklof (Yes), Potaracke (Yes), Burriss (Yes), Hawk (Yes). Motion Carried 4-0.

Application #2016-97; Alison and Josh Laughbaum; 212 South Pearl Street; Construction of an 18’ by 20’ Garage: Approve Findings of Fact and Associated Standards and Criteria Mr. Eklof moved to approve the Findings of Fact for Application #2016-97. Seconded by Mr. Burriss. Potaracke (Yes), Burriss (Yes), Eklof (Yes), Hawk (Yes). Motion Carried 4-0.

Application #2016-99; John Klauder, of John Klauder Landscape and Design, for Bruce and Lisa Westall; 232 East Elm Street; Stone Patio, Steps, and Privacy Fencing: Approve Findings of Fact and Associated Standards and Criteria Mr. Eklof moved to approve the Findings of Fact for Application #2016-99. Seconded by Mr. Burriss. Burriss (Yes), Eklof (Yes), Potaracke (Yes), Hawk (Yes). Motion Carried 4-0.

Application #2016-100; Ken Rittenhouse, of John Klauder Landscape and Design, for Joseph Mangine and Diane Anci; 204 South Pearl Street; In-ground Swimming Pool, Paver Patio, and Fencing: Approve Findings of Fact and Associated Standards and Criteria Mr. Eklof moved to approve the Findings of Fact for Application #2016-100. Seconded by Mr. Burriss. Eklof (Yes), Potaracke (Yes), Burriss (Yes), Hawk (Yes). Motion Carried 4-0.

Motion to approve absent Commission Members:  Mr. Potaracke made a motion to excuse the absence of Mr. Wilken.  Seconded by Mr. Burriss.  Potaracke (Yes), Burriss (Yes), Eklof (Yes), and Hawk (Yes).  Motion Carried 4-0

Motion to approve the Planning Commission Meeting Minutes from July 11th, 2016 Planning Commission hearing:  Mr. Eklof made a motion to approve the minutes from July 11th, 2016 Planning Commission Meeting.  Mr. Potaracke seconded.  All in favor voice vote:  Motion carried 4-0.

Meeting Announcements – next meetings:

August 8th, 2016

August 22nd, 2016

September 12th, 2016

Other Business: The Commission expressed their concern with the possible fence removal at Fackler Country Gardens.  They have heard the company is changing from a landscaping business to an equipment rental business, and would like to understand the changes Fackler’s intend to make to the property.

Ms. Walker stated she would contact George Fackler to set up a meeting at Village Hall either by phone or in person.

Motion to Adjourn:  Mr. Hawk declared the Planning Commission meeting adjourned seeing as there was no further business before the Commission.

Adjournment: The meeting was adjourned at 8:33 p.m.

Planning Commission Minutes July 11, 2016

GRANVILLE PLANNING COMMISSION

July 11, 2016 7:00 pm

Minutes

Call to Order:  Mr. Hawk (Chair) called the meeting to order at 7:00 p.m.

Members Present:   Mr. Hawk, Mr. Eklof, Mr. Burriss, Mr. Wilken, Rob Montgomery (ex-officio member Village Council, Non-Voting) Carl Jennings (ex-officio member GEVSD, Non-Voting)

Members Absent:  Mr. Potaracke.

Staff Present: Debi Walker, Acting Village Planner

Also Present: Clay Graham, Bruce and Lisa Westall, Bill Wilken, and Chad Gummer.

Citizens’ Comments:  None.

New Business: Application #2016-65, submitted by Clay Graham, on behalf of Uberburger, located on the upper level at 138 East Broadway.  The request is for architectural review and approval of a projecting sign.  The property is zoned Village Business District (VBD) and is located with the Architectural Review Overlay District (AROD).

Swearing in of Witnesses: Mr. Hawk swore in Clay Graham and Debi Walker.

Discussion: Clay Graham, 138 East Broadway, Granville, Ohio

Mr. Graham is seeking approval for a 24” by 24” projecting sign.  The sign will include his logo consisting of four colors, brown, red, green, and blue.  The Board asked if applicant was aware of the maximum number of colors permitted on signs.  Mr. Graham stated he was unaware of the three maximum colors allowed. Ms. Walker stated he may need to rethink the number of colors.  The applicant asked the Board if there could be an exception, and that request was denied.  They informed him he would need to go in front of BZBA for a variance approval.  Mr. Graham is choosing to seek approval from BZBA for a variance on the number of colors allowed.

The Planning Commission reviewed the standards and criteria pertaining to Application #2016-65; Chapter 1161, Architectural Review Overlay District and Chapter 1189, Signs.

Mr. Eklof made a motion to table Application #2016-65 as submitted.  Second by Mr. Wilken.  Roll Call Vote to table Application #2016-65: Burriss, Eklof, Wilken, Hawk.  Motion Carried 4-0.

Application #2016-66, submitted by Clay Graham, on behalf of Uberburger, located on the upper level at 138 East Broadway.  The request is for architectural review and approval of a window sign.  The property is zoned Village Business District (VBD) and is located within the Architectural Review Overlay District (AROD).

Swearing in of Witnesses: Mr. Hawk swore in Clay Graham and Debi Walker.

Discussion:

Clay Graham, 138 East Broadway, Granville, Ohio Mr. Graham is choosing to seek a variance approval from BZBA for the maximum number of colors permitted on signs, since his logo consists of four colors. The Planning Commission reviewed the standards and criteria pertaining to Application #2016-66; Chapter 1161, Architectural Review Overlay District and Chapter 1189, Signs. Mr. Eklof made a motion to table Application #2016-66 as submitted.  Second by Mr. Wilken.  Roll Call Vote to table Application #2016-66: Eklof, Wilken, Burriss, Hawk.  Motion Carried 4-0.

Application #2016-69, submitted by Bruce and Lisa Westall, for the property located at 232 East Elm Street.  The property is for architectural review and approval of the construction of a single-car garage at the rear of the property.  The property is zoned Village Residential District (VRD) and is located within the Architectural Review Overlay District (AROD).

Swearing in of Witnesses: Mr. Hawk swore in Bruce and Lisa Westall and Debi Walker.

Discussion: Bruce and Lisa Westall, 241 East Maple Street, Granville, Ohio

Mr. and Mrs. Westall are seeking approval for the construction of 19’ by 20’ single-car garage.  They intend to match the garage with the style of the home by using the same colors and architectural detail from the home.  The siding will consist of a hearty pine and scalloped shingle siding.  Ms. Walker informed the Board the applicants have already received approval for variances for BZBA.  The board had a couple suggestions with the placement of the garage and the windows above the gable in front and back of garage.  Mr. Jennings suggested rotating the garage 90 degrees, so that they did not have to back out of the drive-way, and Mr. Burriss suggested removing the two upper windows but leaving the vents.  The applicants stated if they rotated the garage it would not leave them with much of a yard, but they did agree with Mr. Burris’ suggestion.

The Planning Commission reviewed the standards and criteria pertaining to Application #2016-69; Chapter 1159, Village Residential District and Chapter 1161, Architectural Review Overlay District.

Mr. Wilken made a motion to approve Application #2016-69 as submitted with the removal of the two upper windows.  Second by Mr. Burriss.  Roll Call Vote to Approve Application #2016-69: Wilken, Burriss, Eklof, Hawk.  Motion Carried 4-0.

Mr. Wilken recued himself at 7:20 p.m.

Application #2016-70, submitted by Rev. Dr. Stephen Applegate, on behalf of St. Luke’s Episcopal Church, for the property located at 107 East Broadway.  The request is for architectural review and approval of the reconstruction of a stone wall with gates in the rear churchyard.  The property is zoned Village Square District (VSD) and is located within the Architectural Review Overlay Distrcit (AROD).

Swearing in of Witnesses: Mr. Hawk swore in Bill Wilken and Debi Walker.

Discussion: Rev. Dr. Stephen Applegate, 107 East Broadway, Granville, Ohio Mr. Wilken is representing Rev. Dr. Applegate.  Mr. Wilken stated the church is seeking approval for the reconstruction of a stone wall with gates in the rear churchyard.  Mr. Wilken stated the wall was originally erected in the late 1930s-1940s and it included gates from the original Licking County Courthouse.  The wall needed to be removed due to construction and deterioration on the west side.  They would like to re-erect the wall using the same stone and pattern on the east side of the courtyard and include the same refurbished gate.  Their intention is begin construction as soon as possible, so that, the west side could be up by July 5th.  The gates have been sand blasted and painted white. 

Mr. Burriss expressed concern with the gates opening in and not out due to safety issues.  Mr. Wilken stated that should not be an issue, because they will mainly be open.  Mr. Burriss suggested fabricating a double hinge for at least one of the gates, so that, it may swing both in and out. The Planning Commission reviewed the standards and criteria pertaining to Application #2016-70; Chapter 1159, Village Residential District and Chapter 1161, Architectural Review Overlay District.

Mr. Eklof made a motion to approve Application #2016-70 as submitted, with the desire to include double hinge on one gate.  Second by Mr. Burriss.  Roll Call Vote to Approve Application #2016-70: Burriss, Eklof, Hawk.  Motion Carried 3-0.

Mr. Wilken rejoined at 7:32 p.m.

Application #2016-76, submitted by Brian Smart of Smart Services Inc., on behalf of Chad Gummer, for the property located at 2845 Newark-Granville Road.  The request is for review and approval of the lot split of twelve-point-six-seven-zero (12.670) acres into three (3) parcels.  The property is zoned Planned Unit Development (PUD).

Swearing in of Witnesses:  Mr. Hawk swore in Chad Gummer, and Debi Walker.

Discussion: Chad Gummer, 2825 Newark-Granville Road, Granville, Ohio

Applicant stated he is seeking the approval of lot split of 12.670 acres into three parcels.  The three parcels would then consist of 4.456 acres, 2.975 acres, and 5.239 acres.

Ms. Walker informed the applicant she had a conversation with the Ohio Department of Transportation (ODOT) that day, and they informed her, the new Thornwood Crossing Interchange will be categorized at Class 4, which is the same as Newark-Granville Road.  With the classification of Class 4 driveways are required to be 300 feet from intersection and 250 feet between other driveways.  She stated with those requirements it may require a shared driveway agreement for lot 1 and his lot, and also recommended aligning the driveway for lot 2 with the driveway across the street from Church.

Mr. Wilken asked Ms. Walker if there is an increase in traffic when the Interchange is complete what the consequence would be if ODOT reclassifies Newark-Granville Road.  She simply stated it would increase the distance from roadway driveways would need to be.  Mr. Gummer stated he thought ODOT was looking at a decrease in traffic because the current ramps on Newark-Granville Road will be closed.  Both the Board and Ms. Walker stated they thought it was just the on-ramp that would be closing, but Ms. Walker will verify with ODOT.

Mr. Gummer showed no concern with driveway requirements. 

The Planning Commission reviewed the standards and criteria pertaining to Application #2016-76; Chapter 1113, Procedure for Plat Approval and Chapter 1171, Planned Development District.

Mr. Burriss made a motion to approve Application #2016-76 as submitted.  Second by Mr. Wilken.  Roll Call Vote to Approve Application #2016-76: Burriss, Eklof, Wilken, Hawk.  Motion Carried 4-0.

Finding of Fact Approvals:

New Business: Application #2016-69; Bruce and Lisa Westall; 232 East Elm Street; New Single Car Garage.  Approve Findings of Fact and Associated Standards and Criteria.

Mr. Eklof moved to approve the Findings of Fact for Application #2016-69.  Second by Wilken.  Wilken, Burriss, Eklof, Hawk. Motion Carried 4-0.

Application #2016-70; Rev. Dr. Stephen Applegate for St. Luke’s Church; 107 East Broadway; Reconstruction of Stone Wall with Gates in Rear Churchyard.  Approve Findings of Fact and Associated Standards and Criteria.

Mr. Eklof moved to approve the Findings of Fact for Application #2016-70.  Second by Burriss.  Burriss, Eklof, Hawk. Motion Carried 3-0.

Application #2016-76; Brian Smart of Smart Services, Inc., on behalf of Chad Gummer; 2825 Newark-Granville Road; Three Lot Splits.  Approve Findings of Fact and Associated Standards and Criteria.

Mr. Eklof moved to approve the Findings of Fact for Application #2016-76.  Second by Wilken.  Eklof, Wilken, Burriss, Hawk. Motion Carried 4-0.

Motion to approve absent Commission Member:  Mr. Wilken made a motion to excuse the absence of Mr. Potaracke.  Second by Mr. Eklof.  Eklof (Yes), Wilken (Yes), Burriss (Yes), and Hawk (Yes).  Motion Carried 4-0

Motion to approve the Planning Commission Meeting Minutes from May 23rd, 2016 Planning Commission hearing:  Approval of minutes will be held over until next minutes due to lack of quorum.  

Meeting Announcements – next meetings: July 25th, 2016

Motion to Adjourn:  Mr. Hawk declared the Planning Commission meeting adjourned seeing as there was no further business before the Commission.

Adjournment: The meeting was adjourned at 7:47 p.m.

Planning Commission Minutes June 27, 2016

GRANVILLE PLANNING COMMISSION

June 27th, 2016 7:00 pm

Minutes

Call to Order:  Mr. Hawk (Chair) called the meeting to order at 7:00 p.m.

Members Present: Mr. Hawk, Mr. Eklof, Mr. Burriss, Mr. Wilken, Mr. Potaracke, Rob Montgomery (ex-officio member Village Council, Non-Voting) Carl Jennings (ex-officio member GEVSD, Non-Voting)

Members Absent:  None.

Staff Present: Debi Walker, Acting Village Planner; Michael King, Village Law Director

Also Present: Victor Terebuh, Ashlin Caravana, Steve Baldwin, Timothy O’Connor Fraser, Jay Stanley, Ann Lowder, and Kevin Kerr.

Citizens’ Comments:  None.

New Business:

Application #2016-72, submitted by Victor Terebuh, for the property located at 203 East Elm Street. The request is for architectural review and approval of exterior modifications/renovations to the wrap around porch facing East Elm and South Prospect Streets.  The property is zoned Village Residential District (VRD) and is located within the Architectural Review Overlay District.

Swearing in of Witnesses: Mr. Hawk swore in Victor Terebuh, Ashlin Caravana, and Debi Walker.

Discussion: Victor Terebuh, 308 Bryn Du Drive, Granville, Ohio stated:

Mr. Terebuh stated he is seeking approval for modifications/renovations to the large wrap around porch facing East Elm and South Prospect Streets. He intends to replicate the current appearance of the porch using new materials while bringing everything up to building code standards.  The materials that will be used include fiberglass pillars/columns, composite materials for decking, stairs, railings, spindles, and latticework, and rolled roofing.  He will replace gutters and down spouts if needed.  The latticework below the porch, columns, stairs and railings will be white; the decking will be brown.  Proposed changes include adding an intermediate halve post per railing section to better support the additional weight of the improved railings as they will need to be brought up to current building code requirements.

Ashlin Caravana, 209 East Elm Street, Granville, Ohio stated:

She is the neighbor of Mr. Terebuh to the East.  She thanked Mr. Terebuh for his efforts to update the porch as it has been deteriorating for several years now.  However, she suggested he study the correct historical detailing related to this large and significant porch, including columns diameters, spindle spacing and other historic decorative elements that may have been in place in the homes past.

The Planning Commission reviewed the standards and criteria pertaining to Application #2016-72; Chapter 1159, Village District and Chapter 1161, Architectural Review Overlay District.

Mr. Wilken made a motion to table Application #2016-72, as submitted, pending further clarification is provided on materials selected by way of manufacturer’s cut sheets and additional detail on columns are received.  Seconded by Mr. Burriss.  Roll Call Vote to table Application #2016-72: Burriss (Yes), Eklof (No), Potaracke (No), Wilken (Yes), Hawk (Yes).  Motion Carried 3-2.

Application #2016-78, submitted by Steve and Natalie Baldwin, for the property located at 210 North Granger Street.  The request is for the architectural review and approval of a roofing materials change from three-tab asphaltic shingles to Owens Corning Oakridge dimensional shingles. The property is zoned Suburban Residential District (SRD-B) and is located within the Architectural Review Overlay District (AROD).

Swearing in of Witnesses: Mr. Hawk swore in Steve Baldwin and Debi Walker.

Discussion: Steve Baldwin, 210 North Granger Street, Granville, Ohio stated:

Mr. Baldwin is seeking approval for the replacement of his current roof, as the home inspection reports came back the roof was leaking.  The applicant would like to change the roofing material from three-tab asphaltic shingles to dimensional shingles using Owens Corning Oakridge dimensional shingles in onyx black.

The Planning Commission reviewed the standards and criteria pertaining to Application #2016-78; Chapter 1163, Suburban Residential District (SRD-B) and Chapter 1161, Architectural Review Overlay District (AROD).

Mr. Wilken made a motion to approve Application #2016-78 as submitted.  Seconded by Mr. Potaracke.  Roll Call Vote to Approve Application #2016-78: Eklof (Yes), Potaracke (Yes), Wilken (Yes), Burriss (Yes), Hawk (Yes).  Motion Carried 5-0.

Application #2016-79, submitted by Melinda Miller and Timothy O’Connor Fraser, for the property located at 226 South Mulberry Street.  The request is for architectural review and approval of the installation of a radon mitigation system on the southern elevation of the home.  The property is zoned Village Residential District (VRD) and is located within the Architectural Review Overlay District (AROD).

Swearing in of Witnesses: Mr. Hawk swore in Timothy O’Connor Fraser and Debi Walker.

Discussion: Timothy O’Connor Fraser, 226 South Mulberry Street, Granville, Ohio stated:

Mr. O’Connor is seeking approval for the installation of a radon mitigation system.  After an inspection of the home, reports came back stating there was a higher than acceptable level of radon detected in the basement.

Both Mr. King and Ms. Walker informed the Commission that over the last couple years the Village Staff have been updating the Zoning Code in an attempt to allow administrative approval of these types of requests and will continue working to that effect. Ms. Walker added that the installation of just such a system will often be a contingency in real estate transactions and may present problems for potential property owners closing on their homes given the length of the current approval process.

The Planning Commission reviewed the standards and criteria pertaining to Application #2016-79; Chapter 1159, Village Residential District (VRD) and Chapter 1161, Architectural Review Overlay District.

Mr. Wilken made a motion to approve Application #2016-79 as submitted.  Seconded by Mr. Potaracke.  Roll Call Vote to Approve Application #2016-79: Potaracke (Yes), Wilken (Yes), Burriss (Yes), Eklof (Yes), Hawk (Yes).  Motion Carried 5-0.

Application #2016-80, submitted by Jay and JoAnn Stanley, for the property located at 233 South Mulberry Street.  The request is for the architectural review and approval of the installation of picket and privacy fencing in the side and rear yards.  The property is zoned Village Residential District (VRD) and is located within the Architectural Review Overlay District (AROD).

Swearing in of Witnesses: Mr. Hawk swore in Jay and Debi Walker.

Discussion: Jay Stanley, 233 South Mulberry Street, Granville, Ohio stated:

Mr. Stanley stated that he is seeking approval of the installation of a picket fence on the north and south sides of his property, as well as a privacy fence on both sides.  The privacy fencing would be six feet high, wood and painted white.  The picket fence would be forty-two inches high, wood and also painted white.

Mr. Burriss expressed concern with the visual appearance at the intersection of the fences on the West side of the property adjacent to West Maple Street.  His suggestion was to include as a condition approval, the gradual blending of the picket fence heights into the privacy fences 6’ end post where the two fences meet. The desired expression of the change in height is illustrated on Exhibit A.

The Planning Commission reviewed the standards and criteria pertaining to Application #2016-80; Chapter 1159, Village Residential District (VRD), Chapter 1161, Architectural Review Overlay District (AROD), and Chapter 1187, Height, Area, and Yard Modifications.

Mr. Wilken made a motion to approve Application #2016-80 as submitted with the installation to involve appropriate posts and landscaping.  Seconded by Mr. Potaracke.  Roll Call Vote to Approve Application #2016-80: Wilken (Yes), Burriss (Yes), Eklof (Yes), Potaracke (Yes), Hawk (Yes).  Motion Carried 5-0.

Application #2016-81, submitted by Ann Lowder, on behalf of Robbins Hunter Museum, for the property located at 221 East Broadway.  The request is for the architectural review and approval of the installation of ornamental fencing in the front of the museum and privacy fencing at the rear of the property.  The property is zoned Village Business District (VBD) and is located within the Architectural Review Overlay District (AROD).

Swearing in of Witnesses: Mr. Hawk swore in Ann Lowder, Kevin Kerr and Debi Walker.

Discussion: Ann Lowder, Director, 221 East Broadway, Granville, Ohio stated: The Robbins Hunter Museum is seeking approval for the installation of an ornamental fence in front of the museum and a privacy fence in the rear of the museum.  The 42” high, aluminum ornamental fence will have a Greek key pattern and will be black powder coated. The fence will have a gate located at the sidewalk leading to the museums front door. Ms. Walker informed the applicant they will be required to obtain a General Use Permit from Village Council for the ornamental fence- as it is a private improvement on public property.

Kevin Kerr, Robbins Hunter Museum Board President, 221 East Broadway, Granville, Ohio stated: The prosed gate will open inward toward the museum and be non-locking. The existing 44” high sandstone square posts will anchor the ends of the fence. He added that every 8’ there will be a complimentary metal post. Mr. Kerr went on to add the privacy fence will be located at the rear of the property along the eastern and southern property lines as illustrated on the Site Plan. He further added that there may be a 6’ tall gate somewhere in the southern fence line to allow neighbors to pass through the space as a courtesy. He described the fence as being constructed of cedar wood that may be allowed to age naturally. Ms. Walker informed Mr. Kerr they will require the museum to seal the fence.

Mr. Burriss shared his concerns with applicant and Commissioners related to the size of the in-line ornamental fence posts. He felt they were undersized and that they should be larger. As illustrated they are not proportional to the visual weight of the fence.  Mr. Burriss further stated that he believes the applicant should check building code requirements for the gate. He believes a double hinged gate may be required to allow for emergency egress. Members of the Commission also requested that a 90 degree stop with a method for securing the gate in the open position be added. The stop will aid in the prevention of damage to the gate through repeated openings and potential vandalism

After the additional discussion, the Commission decided the applicant needed to include these additional items on their drawings, and for those plans to be approved by Acting Village Planner Walker and Mr. Burriss. The applicant was reminded that they will be required to obtain a General Use Permit from Council for the ornamental fence installation within the right-of-way.

The Planning Commission reviewed the standards and criteria pertaining to Application #2016-81; Chapter 1159, Village Residential District (VRD) and Chapter 1161, Architectural Review Overlay District (AROD).

Mr. Wilken made a motion to approve Application #2016-81 as submitted, contingent upon approval of a General Use Permit from Village Council for the ornamental fence located withinthe right-of-way and upon approval of the required amendments addressed at the hearing. Seconded by Mr. Potaracke.  Roll Call Vote to Approve Application #2016-81: Burriss (Yes), Eklof (Yes), Potaracke (Yes), Wilken (Yes), Hawk (Yes).  Motion Carried 5-0. 

Finding of Fact Approvals:

New Business: Application #2016-72; Victor Terebuh; 203 East Elm Street; Porch Renovations: Approve Findings of Fact and Associated Standards and Criteria

Mr. Eklof moved to approve the Findings of Fact for Application #2016-72. Seconded by Mr. Wilken. Eklof (Yes), Potaracke (Yes), Wilken (Yes), Burriss (Yes), Hawk (Yes). Motion Carried 5-0.

Application #2016-78; Steve and Natalie Baldwin; 210 North Granger Street; Roofing Materials Change: Approve Findings of Fact and Associated Standards and Criteria

Mr. Eklof moved to approve the Findings of Fact for Application #2016-78. Seconded by Mr. Wilken. Potaracke (Yes), Wilken (Yes), Burriss (Yes), Eklof (Yes), Hawk (Yes). Motion Carried 5-0.

Application #2016-79; Melinda Miller and Timothy O’Connor Fraser; 226 South Mulberry Street; Radon Mitigation System: Approve Findings of Fact and Associated Standards and Criteria

Mr. Eklof moved to approve the Findings of Fact for Application #2016-79. Seconded by Mr. Burriss. Wilken (Yes), Burriss (Yes), Eklof (Yes), Potaracke (Yes), Hawk (Yes). Motion Carried 5-0.

Application #2016-80; Jay and JoAnn Stanley; 233 South Mulberry Street; Picket and Privacy Fencing in Side and Rear Yards: Approve Findings of Fact and Associated Standards and Criteria

Mr. Eklof moved to approve the Findings of Fact for Application #2016-80. Seconded by Mr. Burriss. Eklof (Yes), Potaracke (Yes), Wilken (Yes), Burriss (Yes), Hawk (Yes). Motion Carried 5-0.

Application #2016-81; Robbins Hunter Museum; 221 East Broadway; Ornamental and Picket Fencing: Approve Findings of Fact and Associated Standards and Criteria

Mr. Eklof moved to approve the Findings of Fact for Application #2016-81. Seconded by Mr. Wilken. Potaracke (Yes), Wilken (Yes), Burriss (Yes), Eklof (Yes), Hawk (Yes). Motion Carried 5-0.

Motion to approve the Planning Commission Meeting Minutes from the June 13th, 2016 Planning Commission hearing:  Mr. Wilken made a motion to approve the minutes from the June 13th, 2016 Planning Commission Meeting.  Mr. Burriss seconded.  All in favor voice vote:  Motion carried 4-0.

Strategic Planning: Mr. Jennings brought to the rest of Commission some concerns he has as far as planning is concerned.  He feels the Commission needs to be more aware about potential developments now that Thornwood Crossing is almost complete.  There is the potential for new businesses to open and existing business to close.  If existing businesses close will those buildings be repurposed? 

The Commission as a whole feels they’re more a design and review committee instead of a planning committee and asked about a possible title change.

Mr. Montgomery explained to the members he would share their concerns with Council at the next meeting and bring up the possibility of sub-committees.

Ms. Walker suggested that it might be beneficial for GPC, BZBA and Council to meet again as they had several years ago to discuss the more global planning issues facing the community. She also added a conversation with Licking County Planning Director, Jerry Newton, may be a first step in understanding the issues the Village will face in the near future.

Meeting Announcements – next meetings:

July 11th, 2016

July 25th, 2016

August 8th, 2016

Motion to Adjourn:  Mr. Hawk declared the Planning Commission meeting adjourned seeing as there was no further business before the Commission.

Adjournment: The meeting was adjourned at 8:29 p.m.

Planning Commission Minutes June 13, 2016

GRANVILLE PLANNING COMMISSION

June 13th, 2016 7:00 pm

Minutes

Call to Order:  Mr. Hawk (Chair) called the meeting to order at 7:00 p.m.

Members Present:   Mr. Hawk, Mr. Eklof, Mr. Burriss, Mr. Wilken, Rob Montgomery (ex-officio member Village Council, Non-Voting) Carl Jennings (ex-officio member GEVSD, Non-Voting)

Members Absent:  Mr. Potaracke.

Staff Present: Debi Walker, Acting Village Planner

Also Present: Clay Graham, Bruce and Lisa Westall, Bill Wilken, and Chad Gummer.

Citizens’ Comments:  None.

New Business: Application #2016-65, submitted by Clay Graham, on behalf of Uberburger, located on the upper level at 138 East Broadway.  The request is for architectural review and approval of a projecting sign.  The property is zoned Village Business District (VBD) and is located with the Architectural Review Overlay District (AROD).

Swearing in of Witnesses: Mr. Hawk swore in Clay Graham and Debi Walker.

Discussion: Clay Graham, 138 East Broadway, Granville, Ohio

Mr. Graham is seeking approval for a 24” by 24” projecting sign.  The sign will include his logo consisting of four colors, brown, red, green, and blue.  The Board asked if applicant was aware of the maximum number of colors permitted on signs.  Mr. Graham stated he was unaware of the three maximum colors allowed. Ms. Walker stated he may need to rethink the number of colors.  The applicant asked the Board if there could be an exception, and that request was denied.  They informed him he would need to go in front of BZBA for a variance approval.  Mr. Graham is choosing to seek approval from BZBA for a variance on the number of colors allowed.

The Planning Commission reviewed the standards and criteria pertaining to Application #2016-65; Chapter 1161, Architectural Review Overlay District and Chapter 1189, Signs.

Mr. Eklof made a motion to table Application #2016-65 as submitted.  Second by Mr. Wilken.  Roll Call Vote to table Application #2016-65: Burriss, Eklof, Wilken, Hawk.  Motion Carried 4-0.

Application #2016-66, submitted by Clay Graham, on behalf of Uberburger, located on the upper level at 138 East Broadway.  The request is for architectural review and approval of a window sign.  The property is zoned Village Business District (VBD) and is located within the Architectural Review Overlay District (AROD).

Swearing in of Witnesses: Mr. Hawk swore in Clay Graham and Debi Walker.

Discussion: Clay Graham, 138 East Broadway, Granville, Ohio

Mr. Graham is choosing to seek a variance approval from BZBA for the maximum number of colors permitted on signs, since his logo consists of four colors.

The Planning Commission reviewed the standards and criteria pertaining to Application #2016-66; Chapter 1161, Architectural Review Overlay District and Chapter 1189, Signs.

Mr. Eklof made a motion to table Application #2016-66 as submitted.  Second by Mr. Wilken.  Roll Call Vote to table Application #2016-66: Eklof, Wilken, Burriss, Hawk.  Motion Carried 4-0.

Application #2016-69, submitted by Bruce and Lisa Westall, for the property located at 232 East Elm Street.  The property is for architectural review and approval of the construction of a single-car garage at the rear of the property.  The property is zoned Village Residential District (VRD) and is located within the Architectural Review Overlay District (AROD).

Swearing in of Witnesses: Mr. Hawk swore in Bruce and Lisa Westall and Debi Walker.

Discussion: Bruce and Lisa Westall, 241 East Maple Street, Granville, Ohio

Mr. and Mrs. Westall are seeking approval for the construction of 19’ by 20’ single-car garage.  They intend to match the garage with the style of the home by using the same colors and architectural detail from the home.  The siding will consist of a hearty pine and scalloped shingle siding.  Ms. Walker informed the Board the applicants have already received approval for variances for BZBA.  The board had a couple suggestions with the placement of the garage and the windows above the gable in front and back of garage.  Mr. Jennings suggested rotating the garage 90 degrees, so that they did not have to back out of the drive-way, and Mr. Burriss suggested removing the two upper windows but leaving the vents.  The applicants stated if they rotated the garage it would not leave them with much of a yard, but they did agree with Mr. Burris’ suggestion.

The Planning Commission reviewed the standards and criteria pertaining to Application #2016-69; Chapter 1159, Village Residential District and Chapter 1161, Architectural Review Overlay District.

Mr. Wilken made a motion to approve Application #2016-69 as submitted with the removal of the two upper windows.  Second by Mr. Burriss.  Roll Call Vote to Approve Application #2016-69: Wilken, Burriss, Eklof, Hawk.  Motion Carried 4-0. Mr. Wilken recued himself at 7:20 p.m.

Application #2016-70, submitted by Rev. Dr. Stephen Applegate, on behalf of St. Luke’s Episcopal Church, for the property located at 107 East Broadway.  The request is for architectural review and approval of the reconstruction of a stone wall with gates in the rear churchyard.  The property is zoned Village Square District (VSD) and is located within the Architectural Review Overlay District (AROD).

Swearing in of Witnesses: Mr. Hawk swore in Bill Wilken and Debi Walker.

Discussion: Rev. Dr. Stephen Applegate, 107 East Broadway, Granville, Ohio

Mr. Wilken is representing Rev. Dr. Applegate.  Mr. Wilken stated the church is seeking approval for the reconstruction of a stone wall with gates in the rear churchyard.  Mr. Wilken stated the wall was originally erected in the late 1930s-1940s and it included gates from the original Licking County Courthouse.  The wall needed to be removed due to construction and deterioration on the west side.  They would like to re-erect the wall using the same stone and pattern on the east side of the courtyard and include the same refurbished gate.  Their intention is begin construction as soon as possible, so that, the west side could be up by July 5th.  The gates have been sand blasted and painted white. 

Mr. Burriss expressed concern with the gates opening in and not out due to safety issues.  Mr. Wilken stated that should not be an issue, because they will mainly be open.  Mr. Burriss suggested fabricating a double hinge for at least one of the gates, so that, it may swing both in and out.

The Planning Commission reviewed the standards and criteria pertaining to Application #2016-70; Chapter 1159, Village Residential District and Chapter 1161, Architectural Review Overlay District.

Mr. Eklof made a motion to approve Application #2016-70 as submitted, with the desire to include double hinge on one gate.  Second by Mr. Burriss.  Roll Call Vote to Approve Application #2016-70: Burriss, Eklof, Hawk.  Motion Carried 3-0. 

Mr. Wilken rejoined at 7:32 p.m.

Application #2016-76, submitted by Brian Smart of Smart Services Inc., on behalf of Chad Gummer, for the property located at 2845 Newark-Granville Road.  The request is for review and approval of the lot split of twelve-point-six-seven-zero (12.670) acres into three (3) parcels.  The property is zoned Planned Unit Development (PUD).

Swearing in of Witnesses:  Mr. Hawk swore in Chad Gummer, and Debi Walker.

Discussion: Chad Gummer, 2825 Newark-Granville Road, Granville, Ohio

Applicant stated he is seeking the approval of lot split of 12.670 acres into three parcels.  The three parcels would then consist of 4.456 acres, 2.975 acres, and 5.239 acres.

Ms. Walker informed the applicant she had a conversation with the Ohio Department of Transportation (ODOT) that day, and they informed her, the new Thornwood Crossing Interchange will be categorized at Class 4, which is the same as Newark-Granville Road.  With the classification of Class 4 driveways are required to be 300 feet from intersection and 250 feet between other driveways.  She stated with those requirements it may require a shared driveway agreement for lot 1 and his lot, and also recommended aligning the driveway for lot 2 with the driveway across the street from Church.

Mr. Wilken asked Ms. Walker if there is an increase in traffic when the Interchange is complete what the consequence would be if ODOT reclassifies Newark-Granville Road.  She simply stated it would increase the distance from roadway driveways would need to be.  Mr. Gummer stated he thought ODOT was looking at a decrease in traffic because the current ramps on Newark-Granville Road will be closed.  Both the Board and Ms. Walker stated they thought it was just the on-ramp that would be closing, but Ms. Walker will verify with ODOT.

Mr. Gummer showed no concern with driveway requirements. 

The Planning Commission reviewed the standards and criteria pertaining to Application #2016-76; Chapter 1113, Procedure for Plat Approval and Chapter 1171, Planned Development District.

Mr. Burriss made a motion to approve Application #2016-76 as submitted.  Second by Mr. Wilken.  Roll Call Vote to Approve Application #2016-76: Burriss, Eklof, Wilken, Hawk.  Motion Carried 4-0.

Finding of Fact Approvals:

New Business: Application #2016-69; Bruce and Lisa Westall; 232 East Elm Street; New Single Car Garage.  Approve Findings of Fact and Associated Standards and Criteria.

Mr. Eklof moved to approve the Findings of Fact for Application #2016-69.  Second by Wilken.  Wilken, Burriss, Eklof, Hawk. Motion Carried 4-0.

Application #2016-70; Rev. Dr. Stephen Applegate for St. Luke’s Church; 107 East Broadway; Reconstruction of Stone Wall with Gates in Rear Churchyard.  Approve Findings of Fact and Associated Standards and Criteria.

Mr. Eklof moved to approve the Findings of Fact for Application #2016-70.  Second by Burriss.  Burriss, Eklof, Hawk. Motion Carried 3-0.

Application #2016-76; Brian Smart of Smart Services, Inc., on behalf of Chad Gummer; 2825 Newark-Granville Road; Three Lot Splits.  Approve Findings of Fact and Associated Standards and Criteria.

Mr. Eklof moved to approve the Findings of Fact for Application #2016-76.  Second by Wilken.  Eklof, Wilken, Burriss, Hawk. Motion Carried 4-0.

Motion to approve absent Commission Member:  Mr. Wilken made a motion to excuse the absence of Mr. Potaracke.  Second by Mr. Eklof.  Eklof (Yes), Wilken (Yes), Burriss (Yes), and Hawk (Yes).  Motion Carried 4-0

Motion to approve the Planning Commission Meeting Minutes from May 23rd, 2016 Planning Commission hearing:  Approval of minutes will be held over until next minutes due to lack of quorum.  

Meeting Announcements – next meetings:

June 27th, 2016

July 11th, 2016

July 25th, 2016

Motion to Adjourn:  Mr. Hawk declared the Planning Commission meeting adjourned seeing as there was no further business before the Commission.

Adjournment: The meeting was adjourned at 7:47 p.m.

Planning Commission Minutes May 23, 2016

GRANVILLE PLANNING COMMISSION

May 23rd, 2016 7:00 pm

Minutes

Call to Order:  Mr. Eklof (Vice-Chair) called the meeting to order at 7:00 p.m.

Members Present: Mr. Eklof, Mr. Wilken, Mr. Potaracke, Rob Montgomery (ex-officio member Village Council, Non-Voting) Carl Jennings (ex-officio member GEVSD, Non-Voting)

Members Absent:  Mr. Hawk and Mr. Burriss.

Staff Present: Debi Walker, Acting Village Planner; Michael King, Village Law Director

Also Present: Eric Desario, Jennifer Hughes, John Mathis, Glenn Adkins, Ania Katowski, Ryan Badger, Tod and Evelyn Frolking, Thomas Miller, Seth Gross, and Don Hostetter.

Citizens’ Comments:  None.

New Business: Application #2016-50, submitted by Jennifer Hughes, for the property located at 323 Summit Street. The request is for architectural review and approval of the installation of nine (9) replacement windows. The property is zoned Village Residential District (VRD) and is located within the Architectural Review Overlay District (AROD).

Swearing in of Witnesses: Mr. Eklof swore in Eric Desario, Jennifer Hughes and Debi Walker.

Discussion: Eric Desario, of ImproveIt Home Remodeling, 40 West First Ave, Columbus, Ohio stated:

The proposed application is for the replacement of the nine (9) existing windows.  The replacement windows would be consistent with the current windows. The Planning Commission reviewed the standards and criteria pertaining to Application #2016-50; Chapter 1159, Village District and Chapter 1161, Architectural Review Overlay District. Mr. Wilken made a motion to approve Application #2016-50 as submitted.  Second by Mr. Potaracke.  Roll Call Vote to Approve Application #2016-50: Potaracke (Yes), Wilken (Yes), Eklof (Yes).  Motion Carried 3-0.

Application #2016-51, submitted by John and Margaretta Mathis, on behalf of Luther and Nancy Brede, for the property located at 115 West Elm Street. The request is for architectural review and approval of the removal of an asphalt driveway and sidewalks, and replacement with an exposed aggregate concrete driveway and sidewalks. The property is zoned Village Residential District (VRD) and is located within the Architectural Review Overlay District (AROD).

Swearing in of Witnesses: Mr. Eklof swore in John Mathis, and Debi Walker.

Discussion: John Mathis, 233 East Broadway, Granville, Ohio stated: 

He is seeking approval to remove the current asphalt driveway, and replace the driveway with exposed aggregate concrete.  He feels it would improve the curb appeal of the home. The Planning Commission reviewed the standards and criteria pertaining to Application #2016-51; Chapter 1159 Village Residential District (VRD), Chapter 1161 Architectural Review Overlay District (AROD). Mr. Potaracke made a motion to approve Application #2016-51 as submitted.  Second by Mr. Wilken.  Roll Call Vote to Approve Application #2016-51: Potaracke (Yes), Wilken (Yes), Eklof (Yes).  Motion Carried 3-0.

Application #2016-52, submitted by Glenn R. Adkins, for the property located at 343 West Maple Street. The request is for architectural review and approval of the installation of a concrete patio at the rear of the home. The property is zoned Suburban Residential District (SRD-B) and is located within the Architectural Review Overlay District (AROD).

Swearing in of Witnesses: Mr. Eklof swore in Glenn Adkins and Debi Walker.

Discussion: Glenn Adkins, 343 West Maple Street, Granville, Ohio stated: 

The proposed application is for the installation of a concrete patio behind the home.  The homeowner stated there is currently no patio, which creates a muddy area outside the walkout basement. The patio will be approximately twelve (12’) feet by twenty-five (25’) feet.

The Planning Commission reviewed the standards and criteria pertaining to Application #2016-52; Chapter 1161, Architectural Review Overlay District.

Mr. Potaracke made a motion to approve Application #2016-52 as submitted.  Second by Mr. Wilken.  Roll Call Vote to Approve Application #2016-52: Wilken (Yes), Potaracke (Yes), Eklof (Yes).  Motion Carried 3-0.

Application #2016-53, submitted by Karen Rezuke, on behalf CVS Pharmacy Store #0396, for the property located at 200 East Broadway. The request is for architectural review and approval of window signage. The property is zoned Village Business District (VBD) and is located within the Architectural Review Overlay District (AROD).

Swearing in of Witnesses: Mr. Eklof swore in Ania Katowski and Debi Walker.

Discussion: Ania Katowski, 3035 North Shaveland Avenue, Indianapolis, Indiana stated:

She is seeking approval of window signage on behalf of CVS.  The Board was presented with three options.  Options one and two both consisted of five window signs; while option three consisted of one sign measuring 32.72 square feet.  CVS currently has three approved signs on the structure and the freestanding sign in the right-of-way.  All options include white transparent backing with a red CVS logo.  The company feels the white backing will assist in hiding the backsides of the new display cases and make the area feel cleaner.

Mr. King informed the board if either option is approved, CVS will need to pursue variance approval from BZBA, because they are only allowed four signs per store front and a maximum allowable window sign area of eight square feet. The Board informed Ms. Katowski they did not care for the options presented, but they did like the idea of concealing the backs to the new shelving in the southwest corner windows.  They presented several suggestions to her including an awning logo instead of window signs or tabling the application and submitting new design for review in a work session setting. The Commissioners were firm on their wanting to keep the center historical Village of Granville map and art windows available to the community.

Ms. Katowski stated CVS had no interest in tabling the application, or returning for a work session. The Planning Commission reviewed the standards and criteria pertaining to Application #2016-53; Chapter 1161, Architectural Review Overlay District and Chapter 1189, Signs. Mr. Wilken made a motion to deny Application #2016-53 as submitted.  Second by Mr. Potaracke.  Roll Call Vote to Deny Application #2016-53: Potaracke (Yes), Wilken (Yes), Eklof (Yes).  Motion Carried 3-0.

Application #2016-54, submitted by the Ryan Badger of ADR & Associates, Ltd, on   behalf of Tod & Evelyn Frolking, for a four-acre (4) parcel, Parcel #020-051474-00.002 and a one-acre (1) parcel, Parcel #020-051526-00.000, which are being proposed to be developed as one property as a single-family residential development. The proposal    consists of ten (10) single-family lots located on approximately five (5) acres of land.  The request is for review of the Final Sketch Plan with Variances, with a recommendation to Village Council.

Swearing in of Witnesses: Mr. Eklof swore in Ryan Badger, Tod and Evelyn Frolking, and Debi Walker.

Discussion: Ryan Badger, 88 West Church Street, Newark, Ohio stated: 

The proposed application is for approval of the reduction of the required Right-of-Way from 60’ to 58’ and 52’, the reduction of the required street width from 26’ to 22’ and 20’-10”, and lastly the reduction of sidewalks being installed on both sides of the street to one side.

A few concerns arose from the Board including parking, emergency vehicle access, and the direction of traffic.

Tod Frolking, 605 West Broadway, Granville, Ohio and Mr. Badger informed the Board many roads have 22’ or less pavement widths around the Village.  Addressing the parking concern, he stated there will be parking allowed at the cul-de-sac, in garages and on driveways, adding there should be adequate space for a minimum of four vehicles to able to park at each home.

Mr. Wilken expressed concern base on the future consideration of homeowner’s renovating their attached garages to add additional living square feet to their home; if that was to occur there would not be a minimum of four parking spaces at the home.  He asked if it would be stated in the covenants that the garage must remain a garage.

Mr. King informed Mr. Badger and Mr. Frolking the County requires sidewalks are on both sides of the street, and the Village is unable, by Ordinance, to approve sidewalk variances less than the County requirements. Additional research may be required related to sidewalk requirements. Mr. King suggested the sidewalk issue be held out separately of the overall consideration of the application.

Neighbors presented concerns related to the development:

Thomas Miller, 1 Harmony Lane, Granville, Ohio stated he is the owner two lots on the corner of Whitney and Harmony Lane.  He expressed his concern with parking overflow coming onto his street, and his overall concern with road widths. He inquired as to the ability of the lot owners accessing the proposed Whitney Street for driveway access in the future as it’s a public street.

The Board stated both lots face Harmony Lane, but it was discussed with the previous Village Planner the vehicles could exit on Whitney Lane.

Seth Gross, 590 West Broadway, Granville, Ohio owns the property directly across from the development.  His concern is with the traffic exiting the development at night with their headlights shining into his home. Mr. Eklof suggested adding additional landscape to his home such as hedges, so they block the lights from shining into the home.

The factors to be considered by Planning Commission and Council in making this determination are:

  1. That substantial hardship or injustices caused by topographical or other conditions would be experienced by strict compliance to the provisions of the Subdivision Regulations; or the unique conditions or special circumstances make it impractical and infeasible to meet the applicable Subdivision Regulations.  The Board does not believe it would be impractical to the meet the applicable Subdivision regulations.
  2. Whether the requested variance is not detrimental to the public good.  Mr. Potaracke and Mr. Eklof do not feel there are any special circumstances for the Subdivision.  However, Mr. Wilken does believe there are special circumstances due to unanswered questions pertaining to parking, sidewalks, and the possible development of two lots not part of the Subdivision.
  3. Whether the requested variance does not substantially impair the intent and purpose of the Subdivision Regulations. The Board believes the variance does not substantially impair the intent and purpose of the Subdivision Regulations.
  4. Whether the requested variance advances one or more Goals as stated in the Comprehensive Plan. The Board agreed the requested variances do advance one or more Goals as stated in the Comprehensive Plan.
  5. Whether the applicant has considered all reasonable alternatives to mitigate the unique conditions or special circumstances.  The Board feels the majority of alternatives have been considered with the exception of the sidewalk question.
  6. Whether the alternative are not practical or feasible.  The board feels all alternatives are practical.

The Planning Commission reviewed the standards and criteria pertaining to Application #2016-54; Chapter 1109.08 Variances; Chapter 1113, Procedure for Plat Approval, Chapter 1117.02 Design Standards, and Chapter 1121.01 Compliance.

Mr. Potaracke made a motion to approve Application #2016-54, excluding sidewalk variances,  and with the condition that each lot in the subdivision be required to provide a two car garage and two additional parking spaces, by covenant that runs with the land. Second by Mr. Wilken.  Roll Call Vote to Approve Application #2016-54: Potaracke (Yes), Wilken (Yes), Eklof (Yes).  Motion Carried 3-0.

Application #2016-33, submitted by the Village of Granville, for the property located on the southeastern corner of South Main Street and East Broadway; Opera House Park. The request is for architectural review and approval of renovations to the southern end of Opera House Park including paved walkways, and low stone walls with ornamental fencing. The property is zoned Village Square District (VSD) and is located within the Architectural Review Overlay District (AROD).

Swearing in of Witnesses: Mr. Eklof swore in Don Hostetter and Debi Walker.

Don Hostetter, 19 Victoria Drive, Granville, Ohio stated: He is seeking approval for final renovations of the Opera House Park.  The renovations include a picnic area, sidewalks, landscaping, and fencing.  The sidewalks may be created with brick or sanded concrete.  There will be a pedestrian connection that runs alongside the St. Luke’s Parrish House and the parking area that serves the church and museum. The previously existing ornamental fencing will be refurbished and reinstalled. Spaces for picnic tables and a kiosk are also planned. Renovations are scheduled to begin on July 5, 2016 (if bids are appropriate) and with the hope of being completed by Labor Day, 2016.

The Planning Commission reviewed the standards and criteria pertaining to Application #2016-33; Chapter 1159, Village Square District (VSD), and Chapter 1161, Architectural Review Overlay District (AROD).

Mr. Potaracke made a motion to approve Application #2016-33 as submitted.  Second by Mr. Wilken.  Roll Call Vote to Approve Application #2016-33: Wilken (Yes), Potaracke (Yes), Eklof (Yes).  Motion Carried 3-0.

Finding of Fact Approvals:

New Business: A) Application #2016-50; Jennifer Hughes; 323 Summit Street; Replacement Windows: Approve Findings of Fact and Associated Standards and Criteria Mr. Potaracke moved to approve the Findings of Fact for Application #2016-50. Second by Mr. Wilken. Potaracke (Yes), Wilken (Yes), Eklof (Yes). Motion Carried 3-0.

Application #2016-51; John and Margaretta Mathis; 115 West Elm Street; Driveway Change of Materials: Approve Findings of Fact and Associated Standards and Criteria Mr. Potaracke moved to approve the Findings of Fact for Application #2016-51. Second by Mr. Wilken. Potaracke (Yes), Wilken (Yes), Eklof (Yes). Motion Carried 3-0.

Application #2016-52; Glenn R Adkins; 115 West Elm Street; Concrete Patio: Approve Findings of Fact and Associated Standards and Criteria Mr. Potaracke moved to approve the Findings of Fact for Application #2016-52. Second by Mr. Wilken. Wilken (Yes), Potaracke (Yes), Eklof Yes). Motion Carried 3-0.

Application #2016-54; Tod and Evelyn Frolking; Village Roots; Sketch Plan Review with Variances: Approve Findings of Fact and Associated Standards and Criteria Mr. Potaracke moved to approve the Findings of Fact for Application #2016-54. Second by Mr. Wilken.  Potaracke (Yes), Wilken (Yes), Eklof (Yes). Motion Carried 3-0.

Application #2016-33; Village of Granville; Opera House Park; Landscape Improvements: Approve Findings of Fact and Associated Standards and Criteria Mr. Potaracke moved to approve the Findings of Fact for Application #2016-33. Second by Mr. Wilken. Wilken (Yes), Potaracke (Yes), Eklof (Yes). Motion Carried 3-0.

Motion to approve absent Commission Member (if necessary):  Mr. Potaracke made a motion to excuse the absences of Mr. Hawk and Mr. Burriss.  Second by Mr. Wilken.  Potaracke (Yes), Wilken (Yes) and Eklof (Yes).  Motion Carried 3-0.

Motion to approve the Planning Commission Meeting Minutes from May 9th, 2016 Planning Commission hearing:  Mr. Potaracke made a motion to approve the minutes from the May 9th, 2016 Planning Commission Meeting.  Mr. Wilken Second.  All in favor voice vote:  Motion carried 3-0.

Meeting Announcements – next meetings:

June 13th, 2016

June 27th, 2016

July 11th, 2016

Motion to Adjourn:  Mr. Eklof declared the Planning Commission meeting adjourned seeing as there was no further business before the Commission.

Adjournment: The meeting was adjourned at 9:16 p.m.

Planning Commission Minutes May 9, 2016

GRANVILLE PLANNING COMMISSION

May 9, 2016 7:00pm

Minutes

Call to Order:  Mr. Hawk (Chair) called the meeting to order at 7:00 p.m.

Members Present:   Mr. Hawk, Mr. Eklof, Mr. Wilken, Mr. Potaracke, Rob Montgomery (ex-officio member Village Council, Non-Voting) Carl Jennings (ex-officio member GEVSD, Non-Voting)

Members Absent:  Mr. Burriss.

Staff Present: Debi Walker, Acting Village Planner

Also Present: Steven and Grace Michael

Citizens’ Comments:  None.

New Business: Application #2016-44, submitted by Steven and Grace Michael, for the property located at 273 East Elm Street. The request is for architectural review and approval of construction of a privacy fence in the rear yard and installation of a replacement garage door. The property is zoned Village Business District (VBD) and is located within the Architectural Review Overlay District (AROD).

Swearing in of Witnesses: Mr. Hawk swore in Steven and Grace Michael and Debi Walker.

Discussion:  Mr. Steven and Mrs. Grace Michael, 273 East Maple Street, Granville, Ohio stated:   

He would like to install a new vinyl fence, screen behind the home, and new garage door.  The fence will be four (4’) feet on either side and gradually increase to six (6’) feet in the center.  A fence section/screen will be installed to help with noise and light control, since the home is next to the bike trail.  Lastly the new garage door will include added hinged treatment and lighting at the top. 

The Planning Commission reviewed the standards and criteria pertaining to Application #2016-44; Chapter 1161, Architectural Review Overlay District. Mr. Wilken made a motion to approve Application #2016-44 as submitted.  Seconded by Mr. Potaracke.  Roll Call Vote to Approve Application #2016-44:  Eklof (Yes), Potaracke (Yes), Wilken (Yes), Hawk (Yes).  Motion carried 4-0.

Finding of Fact Approvals: New Business: Application #2016-44; Steven and Grace Michael; 142 North Prospect Street; Side

Yard Fencing and Replacement Garage Door: Approve Findings of Fact and Associated Standards and Criteria Mr. Eklof moved to approve the Findings of Fact for Application #2016-44. Seconded by Mr. Potaracke. Eklof (Yes), Potaracke (Yes), Wilken (Yes), Hawk (Yes). Motion carried 4-0.

Motion to approve absent Commission Member (if necessary):  Mr. Eklof made a motion to excuse the absence of Mr. Burriss.  Seconded by Mr. Wilken.  Eklof (Yes), Potaracke (Yes), Wilken (Yes) and Hawk (Yes).  Motion carried 4-0.

Motion to approve the Planning Commission Meeting Minutes from April 25th, 2016 Planning Commission hearing:  Mr. Wilken made a motion to approve the minutes from the April 25th, 2016 Planning Commission Meeting.  Mr. Potaracke seconded.  All in favor voice vote:  Motion carried 4-0.

Meeting Announcements – next meetings:

May 23rd, 2016

June 13th, 2016

June 27th, 2016

Strategic Planning Discussion: The board discussed several items including implementing a consent agenda, the possibility of additional business coming to Granville at the Cherry Valley/State Route 16 interchange, the Village Planner Job Description, how the committee could be better utilized, and the status of the Fire Station. 

The board is concerned with the business environment surrounding of the new interchange and the businesses at Cherry Valley and State Route 16; they want to make sure it still reflects Granville and does not turn into an urban setting.  They committee also discussed the requirements of the Village Planner.  Mr. Jennings stated after reading the job description it seems as if three jobs have been combined to make one job. They all agreed this would be something to bring to the Council’s attention.  Lastly, the Planning Committee feels they are under-utilized, and discussed that they would like to be viewed as a resource that is utilized more often.

Other Business: Mr. Stilwell addressed the Planning Committee about recent news in the Village concerning the delay with the Middleton sidewalk.

Motion to Adjourn:  Mr. Hawk declared the Planning Commission meeting adjourned seeing as there was no further business before the Commission.

Adjournment: The meeting was adjourned at 7:52 p.m.

Planning Commission Minutes April 28, 2016

GRANVILLE PLANNING COMMISSION

April 25th, 2016 7:00 pm

Minutes

Call to Order:  Mr. Hawk (Chair) called the meeting to order at 7 p.m.

Members Present: Mr. Hawk, Mr. Eklof, Mr. Wilken, Mr. Potaracke, Mr. Burriss, Rob Montgomery (ex-officio member Village Council, Non-Voting) Carl Jennings (ex-officio member GEVSD, Non-Voting)

Members Absent:  None.

Staff Present: Debi Walker, Acting Village Planner

Also Present: Jodi Melfi, Brian and Lee Ann Parsley, Robert and Ruth Ann Parsley, and George Tietz

Citizens’ Comments: None.

New Business: Application #2016-37, submitted by Jodi Melfi, of Jodi Melfi Design, on behalf of Three Tigers Brewing Co., for the property located at 142 North Prospect Street. The request is for architectural review and approval of a 4.66 square foot window sign. The property is zoned Village Business District (VBD) and is located within the Architectural Review Overlay District (AROD).

Swearing in of Witnesses: Mr. Hawk swore in Jodi Melfi and Debi Walker.

Discussion: Ms. Jodi Melfi of Jodi Melfi Design, 134 North Prospect Street, Granville, Ohio stated:

This sign will be on the North side of the building, facing East College Street. The sign will be vinyl and colors will black, white, and yellow.  Ms. Walker stated it meets all criteria related to window signs in the District; less than fifteen percent (15%) of the total window area and less than the allowed eight feet (8’) maximum.

The Planning Commission reviewed the standards and criteria pertaining to Application #2016-37; Chapter 1161, Architectural Review Overlay District and Chapter 1189, Signs.

Mr. Wilken made a motion to approve Application #2016-37 as submitted.  Second by Mr. Burriss. Roll Call Vote to Approve Application #2016-37:  Eklof (Yes), Potaracke (Yes), Wilken (Yes), Burriss (Yes), and Hawk (Yes).  Motion Carried 5-0.

Application #2016-38, submitted by Jodi Melfi, of Jodi Melfi Design, on behalf of Three Tigers Brewing Co., for the property located at 142 North Prospect Street. The request is for architectural review and approval of a 4.83 square foot window sign. The property is zoned Village Business District (VBD) and is located within the Architectural Review Overlay District (AROD).

Swearing in of Witnesses: Mr. Hawk reminded Jodi Melfi and Debi Walker they remain under oath.

Discussion:Ms. Jodi Melfi of Jodi Melfi Design, 134 North Prospect Street, Granville, Ohio stated:

This sign will be part one of a two part logo and will simply state Three Tigers. The vinyl sign will be only white and black in color. The sign will be positioned lower on the middle window facing North Prospect Street. 

Mr. Burriss asked why the sign will not utilizing the same color scheme of white, black, and yellow as the first sign.  Ms. Melfi responded by stating they did not feel it was necessary to add yellow to this portion of the sign because it is acting as a blinder to the interior.

The Planning Commission reviewed the standards and criteria pertaining to Application #2016-38; Chapter 1161, Architectural Review Overlay District and Chapter 1189, Signs.

Mr. Wilken made a motion to approve Application #2016-38 as submitted.  Second by Mr. Burriss.  Roll Call Vote to Approve Application #2016-38:  Eklof (Yes), Potaracke (Yes), Wilken (Yes), Burriss (Yes), Hawk (Yes).  Motion Carried 5-0.

Application #2016-39, submitted by Jodi Melfi, of Jodi Melfi Design, on behalf of Three Tigers Brewing Co., for the property located at 142 North Prospect Street. The request is for architectural review and approval of a 4.0 square foot window sign. The property is zoned Village Business District (VBD) and is located within the Architectural Review Overlay District (AROD).

Swearing in of Witnesses: Mr. Hawk reminded Jodi Melfi and Debi Walker they remain under oath.

Discussion: Ms. Jodi Melfi of Jodi Melfi Design, 134 North Prospect Street, Granville, Ohio stated:

This will be the second part of the previous application, which will state Brewing Co.  This portion of the sign will also be vinyl and white and black in color. The Planning Commission found the request to be consistent with The Granville Codified Ordinances Chapter 1161, Architectural Review Overlay District and Chapter 1189, Signs.

Mr. Wilken made a motion to approve Application #2016-39 as submitted.  Second by Mr. Potaracke.  Roll Call Vote to Approve Application #2016-39:  Eklof (Yes), Potaracke (Yes), Wilken (Yes), Burriss (Yes), Hawk (Yes).  Motion Carried 5-0.

Application #2016-40, submitted by Jodi Melfi, of Jodi Melfi Design, on behalf of Three Tigers Brewing Co., for the property located at 140 North Prospect Street. The request is for architectural review and approval of a 4.0 square foot window sign. The property is zoned Village Business District (VBD) and is located within the Architectural Review Overlay District (AROD).

Swearing in of Witnesses: Mr. Hawk reminded Jodi Melfi and Debi Walker they remain under oath.

Discussion: Ms. Jodi Melfi of Jodi Melfi Design, 134 North Prospect Street, Granville, Ohio stated: 

This sign will be identical to the sign facing East College Street.  It will be a circular, vinyl logo, with the colors consisting of white, black, and yellow.The Planning Commission found the request to be consistent with The Granville Codified Ordinances Chapter 1161, Architectural Review Overlay District and Chapter 1189, Signs. Mr. Wilken made a motion to approve Application #2016-40 as submitted.  Second by Mr. Potaracke.  Roll Call Vote to Approve Application #2016-40:  Eklof (Yes), Potaracke (Yes), Wilken (Yes), Burriss (Yes), Hawk (Yes).  Motion Carried 5-0.

Application #2016-41, submitted by Brian Parsley and Lea Ann Parsley, for the property located at 204 North Granger Street. The request is for architectural review and approval of the removal of a small addition on the north side of the structure and reconstruction of new single-story with partial second story addition with covered porch and other extensive exterior modifications. The property is zoned Suburban Residential District (SRD-B) and is located within the Architectural Review Overlay District (AROD).

Swearing in of Witnesses: Mr. Hawk swore in Brian Parsley, Lea Ann Parsley and Debi Walker.

Discussion: Mr. Brian Parsley, 316 West Maple Street, Granville, Ohio stated:

Both he and Ms. Parsley would like to remove the current kitchen addition along the northern elevation of the home their family has purchased and intends to remodel, located at 204 North Granger Street.  When the existing kitchen addition was added, it effectively rendered the home as a square and the interior spaces are choppy. The Parsley’s would like to remove the old kitchen addition, enlarge the existing kitchen footprint and add a partial second floor addition. Discussion of interior spaces and materials both existing and proposed occurred. Mr. Parsley also stated they intend as much of the original detailing found on the homes exterior as possible. Mr. Burriss discussed and encourage the preservation of the stained glass windows on the western elevations bay window and the reintroduction of a turned porch post and pilasters in the appropriate locations.

Ms. Lea Ann Parsley, 232 North Granger Street, Granville, Ohio stated: New windows will be added with the new construction. She shared that the stain glass window has a crack on one of the color panels, and based on research they have been told it was a mind-century addition, so they plan to replace the window.  Mr. Parsley added there are currently six (6) double-hung windows they plan to restore along with the picture window.

The Planning Commission found the request to be consistent with The Granville Codified Ordinances Chapter 1161, Architectural Review Overlay District and Chapter 1163, Suburban Residential District-B (SRD-B).

Mr. Wilken made a motion to approve Application #2016-41 as submitted, with the condition the applicants obtain the necessary variances from the BZBA; and with the encouragement to selectturned porch posts and pilasters on the front porch; the encouragement toward the preservation and restoration of the stained glass windows.  Mr. Wilken moved to Second by Mr. Burriss.  Roll Call Vote to Approve Application #2016-41:  Eklof (Yes), Potaracke (Yes), Wilken (Yes), Burriss (Yes), Hawk (Yes).  Motion Carried 5-0.

Application #2016-42, submitted by George Tietz, for the property located at 442 East Broadway. The request is for architectural review and approval of exterior modifications including; removal of existing slate roof and replacement with dimensional shingles, replacement of handrails at front door, installation of new front storm door, and new handrail at east entrance stairs. The property is zoned Suburban Residential District (SRD-B) and is located within the Architectural Review Overlay District (AROD).

Swearing in of Witnesses: Mr. Hawk swore in George Tietz and Debi Walker.

Discussion: Mr. George Tietz, 442 East Broadway, Granville, Ohio stated:

There are seven (7) changes/modifications he would like to make to his property.  Currently a slate roof is on the home which he would like to replace with dimensional shingles, which would be an Owens Corning product in a gray or slate color. He would like to add air vents to the attic area.  The vents would be placed on the back and west side of the home, with soffit vents on the east side to match the vents on the west and north side of the home.  The other additions that he would like to make to the home include a new downspout on the east side; two (2) railings to the upper and lower stairs at the front door; replacement of the front storm door; and along the east side of the home he intends to replace the stair railings to match the front stairs railings.

The Planning Commission found the request to be consistent with The Granville Codified Ordinances Chapter 1161, Architectural Review Overlay District and Chapter 1163, Suburban Residential District-B (SRD-B). Mr. Wilken made a motion to approve Application #2016-42 as submitted.  Second by Mr. Potaracke.  Roll Call Vote to Approve Application #2016-42:  Eklof (Yes), Potaracke (Yes), Wilken (Yes), Burriss (Yes), Hawk (Yes).  Motion Carried 5-0.

Finding of Fact Approvals:

New Business: Application #2016-37; Jodi Melfi of Jodi Melfi Design, on behalf of Three Tigers Brewing Company; 142 North Prospect Street; 4.66 Sq. Ft. Window Sign: Approve Findings of Fact and Associated Standards and Criteria Mr. Eklof moved to approve the Findings of Fact for Application #2016-37. Second by Mr. Wilken. Eklof (Yes), Potaracke (Yes), Wilken (Yes), Burriss (Yes), Hawk (Yes). Motion Carried 5-0.

Application #2016-38; Jodi Melfi of Jodi Melfi Design, on behalf of Three Tigers Brewing Company; 142 North Prospect Street; 4.83 Sq. Ft. Window Sign: Approve Findings of Fact and Associated Standards and Criteria

Mr. Eklof moved to approve the Findings of Fact for Application #2016-38. Second by Mr. Wilken. Eklof (Yes), Potaracke (Yes), Wilken (Yes), Burriss (Yes), Hawk (Yes). Motion Carried 5-0.

Application #2016-39; Jodi Melfi of Jodi Melfi Design, on behalf of Three Tigers Brewing Company; 142 North Prospect Street; 4.0 Sq. Ft. Window Sign: Approve Findings of Fact and Associated Standards and Criteria

Mr. Eklof moved to approve the Findings of Fact for Application #2016-39. Second by Mr. Wilken. Eklof (Yes), Potaracke (Yes), Wilken (Yes), Burriss (Yes), Hawk (Yes). Motion Carried 5-0.

Application #2016-40; Jodi Melfi of Jodi Melfi Design, on behalf of Three Tigers Brewing Company; 140 North Prospect Street; 1.5 Sq. Ft. Window (Door) Sign: Approve Findings of Fact and Associated Standards and Criteria

Mr. Eklof moved to approve the Findings of Fact for Application #2016-40. Second by Mr. Wilken. Eklof (Yes), Potaracke (Yes), Wilken (Yes), Burriss (Yes), Hawk (Yes). Motion Carried 5-0.

Application #2016-41; Brian Parsley and Lea Ann Parsley; 204 North Granger Street; Removal of a Small Addition and Reconstruction and Extensive Exterior Modifications: Approve Findings of Fact and Associated Standards and Criteria Mr. Eklof moved to approve the Findings of Fact for Application #2016-41. Second by Mr. Wilken. Eklof (Yes), Potaracke (Yes), Wilken (Yes), Burriss (Yes), Hawk (Yes). Motion Carried 5-0.

Application #2016-42; George Tietz; 442 East Broadway; Exterior Modifications: Approve Findings of Fact and Associated Standards and Criteria Mr. Eklof moved to approve the Findings of Fact for Application #2016-42. Second by Mr. Wilken. Eklof (Yes), Potaracke (Yes), Wilken (Yes), Burriss (Yes), Hawk (Yes). Motion Carried 5-0.

Motion to approve the Planning Commission Meeting Minutes from April 11th, 2016 Planning Commission hearing:  Mr. Wilken made a motion to approve the minutes from the April 11th, 2016 Planning Commission Meeting.  Mr. Potaracke second.  All in favor voice vote:  Motion carried 4-0.

Meeting Announcements – next meetings:

May 9th, 2016

May 23rd, 2016

June 13th, 2016

Motion to Adjourn:  Mr. Hawk declared the Planning Commission meeting adjourned seeing as there was no further business before the Commission.

Adjournment: The meeting was adjourned at 8:07 p.m.

Planning Commission Minutes April 11, 2016

GRANVILLE PLANNING COMMISSION

April 11th, 2016 7:00 pm

Minutes

Call to Order:  Mr. Hawk (Chair) called the meeting to order at 7:00 p.m.

Members Present:   Mr. Hawk, Mr. Eklof, Mr. Wilken, Mr. Burris, Rob Montgomery (ex-officio member Village Council, Non-Voting) Carl Jennings (ex-officio member GEVSD, Non-Voting)

Members Absent:  Mr. Potaracke.

Staff Present: Debi Walker, Acting Village Planner; Michael King, Village Law Director

Also Present: Susan and Brian VanNess, Steve Flowers of CS Construction, David and Susan Schmidt, Art Chonko, and Matt Janiak of Westlake, Reed and Leskosky.

Citizens’ Comments:  None.

New Business:

Application #2016- 26, submitted by Susan VanNess, of Susie Sunshine Sweets, for the property located at 119 East Elm Street. The request is for architectural review and approval of a window sign. The property is zoned Village Business District (VBD) and is located within the Architectural Review Overlay District (AROD).

Swearing in of Witnesses: Mr. Hawk swore in Susan and Brian VanNess, and Debi Walker.

Discussion: Mrs. Susan VanNess, 198 South Oregon Street, Johnstown, Ohio stated:

She would like to place a window sign on the right window, as you’re facing the building at 119 East Elm Street, for Susie Sunshine Sweets, her new prepackaged bakery business.  The sign would be blue, yellow and white in color and will be a vinyl window sign.

Debi Walker stated the sign is currently already in place, but it will be removed and moved higher up on the window, so that the sign will be more visible to customers.  She also stated the sign is less than fifteen percent (15%) of the window area, meeting the window sign size requirements. The Planning Commission reviewed the standards and criteria pertaining to Application #2016-26; Chapter 1161, Architectural Review Overlay District and Chapter 1189, Signs. Mr. Eklof made a motion to approve Application #2016-26 as submitted.  Second by Mr. Burriss.  Roll Call Vote to Approve Application #2016-26:  Eklof (Yes), Burriss (Yes), Wilken (Yes), Hawk (Yes).  Motion Carried 4-0.

Application #2016-27, submitted by Susan VanNess, of Susie Sunshine Sweets, on behalf of Troyer’s Marketplace, for the property located at 119 East Elm Street. The request is for architectural review and approval of a window sign. The property is zoned Village Business District (VBD) and is located within the Architectural Review Overlay District (AROD).

Swearing in of Witnesses: Mr. Hawk swore in Susan VanNess, and Debi Walker.

Discussion: Mrs. Susan VanNess, 198 South Oregon Street, Johnstown, Ohio stated: 

The window sign for Troyer’s Marketplace will be placed on the left window, as you view the business location at 119 East Elm Street.  The sign will include the hours of operations, 7:00 a.m. – 5:00 p.m. Monday through Friday, and 8:00 a.m. – 3:00 p.m. Saturday. Troyer’s Marketplace sign will be green, brown and white in color and will be a vinyl window sign.

The Planning Commission reviewed the standards and criteria pertaining to Application #2016-27; Chapter 1161, Architectural Review Overlay District and Chapter 1189, Signs.

Mr. Wilken made a motion to approve Application #2016-27 as submitted.  Second by Mr. Eklof.  Roll Call Vote to Approve Application #2016-27:  Eklof (Yes), Burriss (Yes), Wilken (Yes), Hawk (Yes).  Motion Carried 4-0.

Application #2016-32, submitted by Steve Flowers, of CS Construction Group, Ltd, on behalf of David and Susan Schmidt, for the property located at 225 South Prospect Street. The request is for architectural review and approval of a two-story addition with full basement at the rear of the home. The property is zoned Village Residential District (VRD) and is located within the Architectural Review Overlay District (AROD).

Swearing in of Witnesses: Mr. Hawk swore in Steve Flowers, David Schmidt, Rob Montgomery and Debi Walker.

Discussion: Mr. Montgomery recused himself from the Board meeting at 7:10 p.m., and was seated in the audience, as he is a neighboring property owner.

Mr. Steve Flowers on behalf of CS Construction Group, 1360 Loudon Street, Granville, Ohio stated:  Mr. and Mrs. Schmidt would like to renovate a portion of their home.  Their plans include adding approximately 1,000 square feet of space, which will include a first floor bath and an addition at the rear of the home.  The existing deck at the rear of the home will not be removed; however, steps will be added to go down to the rear yard. The color scheme of the home will remain the same; the addition will be clad with stucco features to compliment the current look of the home.  The existing shingles will be retained on the front of the home. 

Mr. David Schmidt, 225 South Prospect, Granville, Ohio stated: Most of the addition would be hidden from Mr. Montgomery’s line of sight.

Mr. Rob Montgomery, 215 South Prospect, Granville, Ohio stated: He is concerned with the number of trees located along the property line, and wondered if any of the existing screening would be removed.  Mr. Schmidt stated he is not planning to remove any of the trees.

Several of the board members stated they would like to see another window added in the bathroom to allow for better light and air circulation.  They would also were concerned about the harshness of the solid stucco façade on the north side of the addition, and suggested a water table feature to break up the mass of the addition and marrying the existing homes details with the new structure. After in depth further discussion related to window sizes, a man door entrance from the existing northern deck, and the addition of a window on the upper floor in the bathroom, both Mr. Flowers and Mr. Schmidt agreed to the changes as a condition of approval.

The Planning Commission found the request to be consistent with The Granville Codified Ordinances Chapter 1159, Village District (VRD) and Chapter 1161, Architectural Review Overlay District (AROD) and hereby gives their approval of the application, as indicated below.

Mr. Burriss made a motion to approve Application #2016-32 with changes.  Second by Mr. Eklof.  Roll Call Vote to Approve Application #2016-32:  Eklof (Yes), Burriss (Yes), Wilken (Yes), Hawk (Yes).  Motion Carried 4-0.

Finding of Fact Approvals:

New Business: Application #2016-26; Susan and Brian VanNess for Susie Sunshine Sweets; 119 East Elm Street; Window Sign: Approve Findings of Fact and Associated Standards and Criteria. 

Mr. Eklof moved to approve the Findings of Fact for Application #2016-26. Second by Mr. Wilken. Eklof (Yes), Burriss (Yes), Wilken (Yes), Hawk (Yes). Motion Carried 4-0.

Application #2016-27; Susan and Brian VanNess for Troyer’s Marketplace; 119 East Elm Street; Window Sign: Approve Findings of Fact and Associated Standards and Criteria. 

Mr. Eklof moved to approve the Findings of Fact for Application #2016-27. Second by Mr. Wilken. Eklof (Yes), Burriss (Yes), Wilken (Yes), Hawk (No/Yes). Motion Carried 4-0.

Application #2016-32; Steve Flowers of CS Construction Group, Ltd, for David and Susan Schmidt; 225 South Prospect Street; Wall Sign: Approve Findings of Fact and Associated Standards and Criteria.

Mr. Eklof moved to approve the Findings of Fact for Application #2016-32. Second by Mr. Wilken. Eklof (Yes), Burriss (Yes), Wilken (Yes), Hawk (Yes). Motion Carried 4-0.

Work Session: Submitted by Art Chonko, on behalf of Denison University, for properties located at the southwest corner of West College and South Mulberry Streets. The request is for review and feedback on the proposed Performing Arts Complex (PAC). The property is zoned Village Institutional District (VGD) and is located within the Architectural Review Overlay District (AROD).

Matt Janiak AIA, of Westlake, Reed and Leskosky, stated: On behalf of Denison University, he appreciates the opportunity to discuss the proposed Denison Performing Arts Center with the Planning Commission Members. Mr. Janiak began the Work Session by orienting the Commissioners within the planned building area. He stated that the existing Ace Morgan Theatre building will stay in place during the construction of the new Performing Arts Complex and will be demolished when the new structure is complete – allowing for a seamless transition for the resident departments.

The new complex will house a dance and movement studio, faculty offices, and dance rehearsal spaces, as well as the theatre. There will be three points of entry, at the front of the building from the village along West Broadway, from the proposed eastern parking lot, and at the existing entry on the west façade at Burke Hall.  The layout of the building will place faculty offices at the front of structure facing West Broadway, a theater shop space will occupy the right side of the building and will serve the theatre, rehearsal/practice areas to the left, theatre to the back right, and the northwest corner will be a 2,400 square foot dance studio.  The existing Burke Hall black box studio will allow for seating of 100 people with foldable chairs, and the theatre will allow for 400 people. Parking will be available in the upper east corner of the lot with roughly 71 parking spaces.

The size of the Performing Arts Complex will be approximately 60,000 square feet.  The average height of the building will be 38 feet with a 63 - 65 feet stage house; they will need to apply for a variance from the BZBA for the theatres fly house height. Colors of the structure will be brick and grey with a white stage house. 

Art Chonko stated if funding goes as planned he would like construction to being as early as spring 2017.

Board members had several concerns including landscaping, maneuverability for tractor trailers and trash trucks, well defined pedestrian entry points, and the overall look of the building.  Mr. Wilken asked about landscape materials that will make the parking lot appealing even during the winter months.  He was also concerned with the tractor trailers having enough room to enter and exit the parking lot.  Mr. Burriss was concerned with the volume of trash generated by the theater department and the need for a permanent dumpster on the property.  He was also concerned with the transition of materials from the old Burke Hall building and new building.

The members were informed there would be a dumpster on the property, but it would not be there permanently; it would be used on as needed basis. Addressing the maneuverability of semis entering the parking lot, Mr. Janiak and Mr. Chonko feel confident there would not be any issues, since they already enter a much smaller parking lot. Referring to the structures facades, Mr. Janiak shared that the design team was still in the schematic design phase and that final decisions regarding the facades have yet to be finalized.

Discussion: Steve Stillwell, Village Manger, 403 West Broadway: Mr. Stillwell approached the Board for their interpretation of what he considered maintenance work on his property.  He plans to replaces the existing sidewalk and porch with a new sidewalk and steps leading to the front porch.  He would like to remove the existing concrete wall between the main body of the house and the garage, and replace it with evergreen plantings similar to those uses by a Village resident at the 120 East Elm Street property.  Behind the wall and between the home and garage, there is a square concrete patio that he intends to remove and replace it with a circular patio in the middle allowing for additional planting areas around the edges of the space.  After Mr. Still discussed the updates he would like to do the Board suggested his plans need to be submitted to the Planning Commission for review – perhaps as an item on a consent agenda.

Motion to approve absent Commission Member (if necessary):  Mr. Hawk made a motion to excuse the absence of Mr. Potaracke.  Second by Mr. Eklof.  Eklof (Yes), Potaracke (Yes), Wilken (Yes) and Hawk (Yes).  Motion Carried 4-0.

Motion to approve the Planning Commission Meeting Minutes from March 14th, 2016 Planning Commission hearing:  Mr. Wilken made a motion to approve the minutes from the March 14th, 2016 Planning Commission Meeting.  Mr. Eklof Second.  All in favor voice vote:  Motion carried 4-0.

Meeting Announcements – next meetings:

April 25th, 2016

May 9th, 2016

May 23rd, 2016

Motion to Adjourn:  Mr. Hawk declared the Planning Commission meeting adjourned seeing as there was no further business before the Commission.

Adjournment: The meeting was adjourned at 8:48 p.m.

Planning Commission Minutes March 14, 2016

GRANVILLE PLANNING COMMISSION

March 14, 2016 7:00pm

Minutes

Members Present: Jack Burriss, Doug Eklof (Vice Chair), Steven Hawk (Chair), Craig Potaracke, Bill Wilken and Rob Montgomery (Council Ex-officio)

Members Absent:  None

Staff Present: Acting Planner Debi Walker

Also Present: James Browder, Steve Mershon, Candi Moore and Mary Morales-Rivera

As no one appeared to speak, Chair Hawk closed Citizens Comments.

Old Business: There was no Old Business

New Business: 326 East College Street – James Browder - Application #2016-12

Village Residential District (VRD) – Architectural Review Overlay District (AROD)

The request is for architectural review and approval of the removal of the removal of an asphalt driveway and replacement with concrete

Swearing in of Witnesses – Mr. Hawk swore in Debi Walker and James Browder. 

Discussion: James Browder, 326 East College Street, indicated that he was replacing an asphalt drive with a concrete drive using the same footprint. 

Planner Walker advised the Commission that this application was very straight forward.

The Planning Commission reviewed the Standards and Criteria pertaining to Application #2016-12:

  1. Is stylistically compatible with other new, renovated and old structures in the Village District?  Mr. Burriss stated TRUE; the project is similar to other projects that have been approved in the District.  All other members concurred with Mr. Burriss.
  2. Contributes to the improvement and upgrading of the historical character of the Village District.  Mr. Burriss stated TRUE; the proposed materials are consistent, appropriate in appearance and contribute to the upgrading of the home and the District overall.  All other members concurred with Mr. Burriss.
  3. Contributes to the continuing vitality of the District.  Mr. Burriss stated TRUE; the materials and design selected contribute to the vitality of a historic home and thereby contribute to the vitality of the District overall.  All other members concurred with Mr. Burriss.
  4.  Protects and enhances examples of the physical surroundings in which past generations livedMr. Burriss stated TRUE; that although the proposed replacement materials are modern, the appearance is consistent with the architecture and improve the appearance of the area and thereby improving the home and protecting the physical surroundings in which past generations lived.  All other members concurred with Mr. Burriss. 

Mr. Wilken made a motion to approve Application #2016-12 as presented.  Second by Mr. Potaracke.    Roll call vote to approve Application #2016-12:  Burriss (yes), Eklof (yes), Hawk (yes), Potaracke (yes), Wilken (yes).  Motion carried 5-0.

405 East College Street – Mike Flood on behalf of Steve Mershon and Candi Moore- Application #2016-18

Village Residential District (VRD) – Architectural Review Overlay District (AROD)

The request is for architectural review and approval of landscape improvements including a wood pergola, grape trellis and low stone edged garden beds.

Swearing in of Witnesses – Mr. Hawk swore in Debi Walker, Steve Mershon and Candi Moore. 

Discussion: Candi Moore, 405 East College Street, indicated that they wanted to improve their current landscaping by removing existing Arborvitae and replacing it with a pergola and new landscape materials including a grape trellis in the back and raised flower beds. 

Steve Mershon, 205 East College Street, added that a five to six foot fence would also be added next to the existing boxwood.  The columns for the fence would be the same height as the boxwood hedge.  The fence would be place six inches to twelve inches from the property line.

Acting Planner Walker indicated that all of the improvements are historically accurate.  The fence would have to be six feet or under and could be place anywhere including on the property line.

The Planning Commission reviewed the standards and criteria pertaining to Application #2016-18:

  1. Is stylistically compatible with other new, renovated and old structures in the Village District?  Mr. Burriss stated TRUE; the project is consistent with other projects that have been approved in the District.  All other members concurred with Mr. Burriss.
  2. Contributes to the improvement and upgrading of the historical character of the Village District.  Mr. Burriss stated TRUE; the proposed materials are appropriate historically accurate in appearance and contribute to the upgrading of the home and the District overall.  All other members concurred with Mr. Burriss.
  3. Contributes to the continuing vitality of the District.  Mr. Burriss stated TRUE; the living materials and design selected contribute to the vitality of a historic home with historically accurate improvements and thereby contributing to the vitality of the District overall.  All other members concurred with Mr. Burriss.
  4.  Protects and enhances examples of the physical surroundings in which past generations livedMr. Burriss stated TRUE; the materials are historically accurate and consistent with the architecture of the area and thereby improving the home with historically accurate living materials and improvements protects the physical surroundings in which past generations lived.  All other members concurred with Mr. Burriss. 

Mr. Wilken made a motion to approve Application #2016-18 as presented.  Second by Mr. Potaracke.   Roll call vote to approve Application #2016-18:  Eklof (yes), Hawk (yes), Potaracke (yes), Wilken (yes), Burriss (yes).  Motion carried 5-0.

134 1/2 East Broadway – Mary Morales-Rivera - Application #2016-19

Village Business District (VBD) – Architectural Review Overlay District (AROD)

The request is for architectural review and approval of a wall sign.

Swearing in of Witnesses – Mr. Hawk swore in Debi Walker and Mary Morales-Rivera. 

Discussion: Mary Morales-Rivera, 134 East Broadway, stated that her application was for a new sign for the second floor bed and breakfast, La Luna.  The sign was designed by Jodi Melfi.

Acting Planner Walker indicated that the sign was well within the square footage allowed with good detail and design.

The Planning Commission reviewed the standards and criteria pertaining to Application #2016-19:

  1.  Is stylistically compatible with other new, renovated and old structures in the Village District?  Mr. Burriss stated TRUE; the proposed signage is consistent, complimentary and similar in style to other signage within the District.  All other Planning Commission members concurred with Mr. Burriss.
  2.  Contributes to the improvement and upgrading of the historical character of the Village District.  Mr. Burriss stated TRUE; the proposed signage does contribute to the improvement and upgrading of a commercial structure and maintains the historical nature of the building.  All other Planning Commission members concurred with Mr. Burriss.
  3. Contributes to the continuing vitality of the District.  Mr. Burriss stated TRUE; the proposed signage contributes to the continuing vitality of a commercial business, which contributes to the continuing vitality of the District.  All other Planning Commission members concurred with Mr. Burriss.
  4.  Protects and enhances examples of the physical surroundings in which past generations lived.  Mr. Burriss stated TRUE; the proposed historically accurate signage does protect and enhance the physical surroundings in which past generations lived.  All other Planning Commission members concurred with Mr. Burriss.

Mr. Wilken made a motion to approve Application #2016-19 as presented.  Second by Mr. Potaracke.    Roll call vote to approve Application #2016-19:  Hawk (yes), Potaracke (yes), Wilken (yes), Burriss (yes), Eklof (yes).  Motion carried 5-0.

134 1/2 East Broadway – Mary Morales-Rivera - Application #2016-20

Village Business District (VBD) – Architectural Review Overlay District (AROD)

The request is for architectural review and approval of a projecting sign.

Swearing in of Witnesses – Mr. Hawk swore in Debi Walker and Mary Morales-Rivera. 

Discussion: Mary Morales-Rivera, 134 East Broadway, indicated that this sign was the same as the previous sign, just a hanging version.

Acting Planner Walker commented that staff was in support of approving this application.

The Planning Commission reviewed the standards and criteria pertaining to Application #2016-20:

  1. Is stylistically compatible with other new, renovated and old structures in the Village District?  Mr. Burriss stated TRUE; the proposed signage is consistent, complimentary and similar in style to other signage within the District.  All other Planning Commission members concurred with Mr. Burriss.
  2. Contributes to the improvement and upgrading of the historical character of the Village District.  Mr. Burriss stated TRUE; the proposed signage does contribute to the improvement and upgrading of a commercial structure and provides for an appropriate historical presentation.  All other Planning Commission members concurred with Mr. Burriss.
  3. Contributes to the continuing vitality of the District.  Mr. Burriss stated TRUE; the proposed signage contributes to the continuing vitality of a commercial business, which contributes to the continuing vitality of the District.  All other Planning Commission members concurred with Mr. Burriss.
  4. Protects and enhances examples of the physical surroundings in which past generations lived.  Mr. Burriss stated TRUE; the proposed historically accurate signage does protect and enhance the physical surroundings in which past generations lived.  All other Planning Commission members concurred with Mr. Burriss.

Mr. Wilken made a motion to approve Application #2016-20 as presented.  Second by Mr. Potaracke.    Roll call vote to approve Application #2016-20:  Potaracke (yes), Wilken (yes), Burriss (yes), Eklof (yes), Hawk (yes).  Motion carried 5-0.

Mr. Wilken suggested that some applications submitted to the Planning Commission could be part of a consent agenda instead of being presented singly.  Law Director King concurred stating that the minute approvals, absences, meeting announcements, some applications and connected Findings of Fact could be approved through the use of a consent agenda.  However, all members of the Commission would have to agree on all aspects of an application, minutes, etc. or such an item would have to be pulled.

Finding of Fact Approvals:

New Business: 326 East College Street – James Browder - Application #2016-12, Replacement of asphalt driveway with concrete   Approve Findings of Fact and Associated Standards and Criteria.

The Planning Commission found the request to be consistent with the Granville Codified Ordinances Chapter 1159, Village District, Chapter 1161, Architectural Review Overlay District and Section 1187, Height, Area and Yard Modifications, and hereby gives their approval of Application #2016-12 as submitted by the applicant.

Mr. Eklof moved to approve the Findings of Fact for Application #2016-12. Second by Mr. Wilken.  Roll call vote to approve Application #2016-12:  Wilken (yes), Burriss (yes), Eklof (yes), Hawk (yes), Potaracke (yes).  Motion carried 5-0.

405 East College Street – Mike Flood on behalf of Steve Mershon and Candi Moore - Application #2016-18, Landscape improvements   Approve Findings of Fact and Associated Standards and Criteria.

The Planning Commission found the request to be consistent with the Granville Codified Ordinances Chapter 1159, Village District, Chapter 1161, Architectural Review Overlay District and Section 1187, Height, Area and Yard Modifications, and hereby gives their approval of Application #2016-18 as submitted by the applicant.

Mr. Eklof moved to approve the Findings of Fact for Application #2016-18. Second by Mr. Wilken.  Roll call vote to approve Application #2016-18:  Burriss (yes), Eklof (yes), Hawk (yes), Potaracke (yes), Wilken (yes).  Motion carried 5-0.

134 1/2 East Broadway – Mary Morales-Rivera - Application #2016-19, Wall Sign

Approve Findings of Fact and Associated Standards and Criteria.

The Planning Commission found the request to be consistent with the Granville Codified Ordinances Chapter 1159, Village District, and Chapter 1161, Architectural Review Overlay District and Chapter 1189, Signs,  and hereby gives their approval of Application #2016-19 as submitted by the applicant.

Mr. Eklof moved to approve the Findings of Fact for Application #2016-19. Second by Mr. Wilken.   Roll call vote to approve Application #2016-19:  Eklof (yes), Hawk (yes), Potaracke (yes), Wilken (yes), Burriss (yes).  Motion carried 5-0.

134 1/2 East Broadway – Mary Morales-Rivera - Application #2016-20, Projecting Sign

Approve Findings of Fact and Associated Standards and Criteria.

The Planning Commission found the request to be consistent with the Granville Codified Ordinances Chapter 1159, Village District, and Chapter 1161, Architectural Review Overlay District and Chapter 1189, Signs,  and hereby gives their approval of Application #2016-20 as submitted by the applicant.

Mr. Eklof moved to approve the Findings of Fact for Application #2016-20. Second by Mr. Wilken.   Roll call vote to approve Application #2016-20:  Hawk (yes), Potaracke (yes), Wilken (yes), Burriss (yes), Eklof (yes).  Motion carried 5-0.

Denison Performing Arts Complex Discussion

Mr. Hawk encouraged Denison University to request a work session with the Planning Commission regarding the new arts complex on their lower quad due to the travesty that happened in the past.  He indicated that he looked forward to meeting with Denison.

Mr. Wilken indicated that he had spoken with adjoining residents, who attended a meeting where the project was discussed and plans presented.  He hoped that Denison would work with the Planning Commission as they had on the Granville Inn project.  Mr. Wilken also indicated that the Village might need to change zoning regulations as a result of this project.  Mr. Wilken added that he had heard at the Ace Morgan Theater was to a razed to be replaced by a parking lot.  He was concerned about the necessary screening and other issues involved with such a design. 

Law Director King added that it would be appropriate to request a work session with Denison, such as the sessions held to review the plans for the Granville Inn.

Motion to approve the Planning Commission Meeting Minutes from February 8, 2016:  Mr. Eklof made a motion to approve the minutes from the February 8, 2016 Planning Commission meeting.  Mr. Wilken second.  Motion carried.

Mr. Eklof advised that he had heard on the radio that there would be coffee carts on the street corners of the Village.  No one was aware of any such requests.  Those requests would be reviewed by the Village Manager and not reviewed under the food truck ordinance.

Mr. Burriss mentioned that number of sandwich board signs that were being left out after business hours.  Acting Planner Walker responded that she was aware of the issue and would be sending letters to the businesses involved.

As there was no further business, Mr. Hawk adjourned the meeting. 

Adjournment:  7:35 PM

Next meetings:

Monday, March 28, 2016

Monday, April 11, 2016

Monday, April 25, 2016

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