Granville Community Calendar

Planning Commission Minutes April 11, 2016

GRANVILLE PLANNING COMMISSION

April 11th, 2016 7:00 pm

Minutes

Call to Order:  Mr. Hawk (Chair) called the meeting to order at 7:00 p.m.

Members Present:   Mr. Hawk, Mr. Eklof, Mr. Wilken, Mr. Burris, Rob Montgomery (ex-officio member Village Council, Non-Voting) Carl Jennings (ex-officio member GEVSD, Non-Voting)

Members Absent:  Mr. Potaracke.

Staff Present: Debi Walker, Acting Village Planner; Michael King, Village Law Director

Also Present: Susan and Brian VanNess, Steve Flowers of CS Construction, David and Susan Schmidt, Art Chonko, and Matt Janiak of Westlake, Reed and Leskosky.

Citizens’ Comments:  None.

New Business:

Application #2016- 26, submitted by Susan VanNess, of Susie Sunshine Sweets, for the property located at 119 East Elm Street. The request is for architectural review and approval of a window sign. The property is zoned Village Business District (VBD) and is located within the Architectural Review Overlay District (AROD).

Swearing in of Witnesses: Mr. Hawk swore in Susan and Brian VanNess, and Debi Walker.

Discussion: Mrs. Susan VanNess, 198 South Oregon Street, Johnstown, Ohio stated:

She would like to place a window sign on the right window, as you’re facing the building at 119 East Elm Street, for Susie Sunshine Sweets, her new prepackaged bakery business.  The sign would be blue, yellow and white in color and will be a vinyl window sign.

Debi Walker stated the sign is currently already in place, but it will be removed and moved higher up on the window, so that the sign will be more visible to customers.  She also stated the sign is less than fifteen percent (15%) of the window area, meeting the window sign size requirements. The Planning Commission reviewed the standards and criteria pertaining to Application #2016-26; Chapter 1161, Architectural Review Overlay District and Chapter 1189, Signs. Mr. Eklof made a motion to approve Application #2016-26 as submitted.  Second by Mr. Burriss.  Roll Call Vote to Approve Application #2016-26:  Eklof (Yes), Burriss (Yes), Wilken (Yes), Hawk (Yes).  Motion Carried 4-0.

Application #2016-27, submitted by Susan VanNess, of Susie Sunshine Sweets, on behalf of Troyer’s Marketplace, for the property located at 119 East Elm Street. The request is for architectural review and approval of a window sign. The property is zoned Village Business District (VBD) and is located within the Architectural Review Overlay District (AROD).

Swearing in of Witnesses: Mr. Hawk swore in Susan VanNess, and Debi Walker.

Discussion: Mrs. Susan VanNess, 198 South Oregon Street, Johnstown, Ohio stated: 

The window sign for Troyer’s Marketplace will be placed on the left window, as you view the business location at 119 East Elm Street.  The sign will include the hours of operations, 7:00 a.m. – 5:00 p.m. Monday through Friday, and 8:00 a.m. – 3:00 p.m. Saturday. Troyer’s Marketplace sign will be green, brown and white in color and will be a vinyl window sign.

The Planning Commission reviewed the standards and criteria pertaining to Application #2016-27; Chapter 1161, Architectural Review Overlay District and Chapter 1189, Signs.

Mr. Wilken made a motion to approve Application #2016-27 as submitted.  Second by Mr. Eklof.  Roll Call Vote to Approve Application #2016-27:  Eklof (Yes), Burriss (Yes), Wilken (Yes), Hawk (Yes).  Motion Carried 4-0.

Application #2016-32, submitted by Steve Flowers, of CS Construction Group, Ltd, on behalf of David and Susan Schmidt, for the property located at 225 South Prospect Street. The request is for architectural review and approval of a two-story addition with full basement at the rear of the home. The property is zoned Village Residential District (VRD) and is located within the Architectural Review Overlay District (AROD).

Swearing in of Witnesses: Mr. Hawk swore in Steve Flowers, David Schmidt, Rob Montgomery and Debi Walker.

Discussion: Mr. Montgomery recused himself from the Board meeting at 7:10 p.m., and was seated in the audience, as he is a neighboring property owner.

Mr. Steve Flowers on behalf of CS Construction Group, 1360 Loudon Street, Granville, Ohio stated:  Mr. and Mrs. Schmidt would like to renovate a portion of their home.  Their plans include adding approximately 1,000 square feet of space, which will include a first floor bath and an addition at the rear of the home.  The existing deck at the rear of the home will not be removed; however, steps will be added to go down to the rear yard. The color scheme of the home will remain the same; the addition will be clad with stucco features to compliment the current look of the home.  The existing shingles will be retained on the front of the home. 

Mr. David Schmidt, 225 South Prospect, Granville, Ohio stated: Most of the addition would be hidden from Mr. Montgomery’s line of sight.

Mr. Rob Montgomery, 215 South Prospect, Granville, Ohio stated: He is concerned with the number of trees located along the property line, and wondered if any of the existing screening would be removed.  Mr. Schmidt stated he is not planning to remove any of the trees.

Several of the board members stated they would like to see another window added in the bathroom to allow for better light and air circulation.  They would also were concerned about the harshness of the solid stucco façade on the north side of the addition, and suggested a water table feature to break up the mass of the addition and marrying the existing homes details with the new structure. After in depth further discussion related to window sizes, a man door entrance from the existing northern deck, and the addition of a window on the upper floor in the bathroom, both Mr. Flowers and Mr. Schmidt agreed to the changes as a condition of approval.

The Planning Commission found the request to be consistent with The Granville Codified Ordinances Chapter 1159, Village District (VRD) and Chapter 1161, Architectural Review Overlay District (AROD) and hereby gives their approval of the application, as indicated below.

Mr. Burriss made a motion to approve Application #2016-32 with changes.  Second by Mr. Eklof.  Roll Call Vote to Approve Application #2016-32:  Eklof (Yes), Burriss (Yes), Wilken (Yes), Hawk (Yes).  Motion Carried 4-0.

Finding of Fact Approvals:

New Business: Application #2016-26; Susan and Brian VanNess for Susie Sunshine Sweets; 119 East Elm Street; Window Sign: Approve Findings of Fact and Associated Standards and Criteria. 

Mr. Eklof moved to approve the Findings of Fact for Application #2016-26. Second by Mr. Wilken. Eklof (Yes), Burriss (Yes), Wilken (Yes), Hawk (Yes). Motion Carried 4-0.

Application #2016-27; Susan and Brian VanNess for Troyer’s Marketplace; 119 East Elm Street; Window Sign: Approve Findings of Fact and Associated Standards and Criteria. 

Mr. Eklof moved to approve the Findings of Fact for Application #2016-27. Second by Mr. Wilken. Eklof (Yes), Burriss (Yes), Wilken (Yes), Hawk (No/Yes). Motion Carried 4-0.

Application #2016-32; Steve Flowers of CS Construction Group, Ltd, for David and Susan Schmidt; 225 South Prospect Street; Wall Sign: Approve Findings of Fact and Associated Standards and Criteria.

Mr. Eklof moved to approve the Findings of Fact for Application #2016-32. Second by Mr. Wilken. Eklof (Yes), Burriss (Yes), Wilken (Yes), Hawk (Yes). Motion Carried 4-0.

Work Session: Submitted by Art Chonko, on behalf of Denison University, for properties located at the southwest corner of West College and South Mulberry Streets. The request is for review and feedback on the proposed Performing Arts Complex (PAC). The property is zoned Village Institutional District (VGD) and is located within the Architectural Review Overlay District (AROD).

Matt Janiak AIA, of Westlake, Reed and Leskosky, stated: On behalf of Denison University, he appreciates the opportunity to discuss the proposed Denison Performing Arts Center with the Planning Commission Members. Mr. Janiak began the Work Session by orienting the Commissioners within the planned building area. He stated that the existing Ace Morgan Theatre building will stay in place during the construction of the new Performing Arts Complex and will be demolished when the new structure is complete – allowing for a seamless transition for the resident departments.

The new complex will house a dance and movement studio, faculty offices, and dance rehearsal spaces, as well as the theatre. There will be three points of entry, at the front of the building from the village along West Broadway, from the proposed eastern parking lot, and at the existing entry on the west façade at Burke Hall.  The layout of the building will place faculty offices at the front of structure facing West Broadway, a theater shop space will occupy the right side of the building and will serve the theatre, rehearsal/practice areas to the left, theatre to the back right, and the northwest corner will be a 2,400 square foot dance studio.  The existing Burke Hall black box studio will allow for seating of 100 people with foldable chairs, and the theatre will allow for 400 people. Parking will be available in the upper east corner of the lot with roughly 71 parking spaces.

The size of the Performing Arts Complex will be approximately 60,000 square feet.  The average height of the building will be 38 feet with a 63 - 65 feet stage house; they will need to apply for a variance from the BZBA for the theatres fly house height. Colors of the structure will be brick and grey with a white stage house. 

Art Chonko stated if funding goes as planned he would like construction to being as early as spring 2017.

Board members had several concerns including landscaping, maneuverability for tractor trailers and trash trucks, well defined pedestrian entry points, and the overall look of the building.  Mr. Wilken asked about landscape materials that will make the parking lot appealing even during the winter months.  He was also concerned with the tractor trailers having enough room to enter and exit the parking lot.  Mr. Burriss was concerned with the volume of trash generated by the theater department and the need for a permanent dumpster on the property.  He was also concerned with the transition of materials from the old Burke Hall building and new building.

The members were informed there would be a dumpster on the property, but it would not be there permanently; it would be used on as needed basis. Addressing the maneuverability of semis entering the parking lot, Mr. Janiak and Mr. Chonko feel confident there would not be any issues, since they already enter a much smaller parking lot. Referring to the structures facades, Mr. Janiak shared that the design team was still in the schematic design phase and that final decisions regarding the facades have yet to be finalized.

Discussion: Steve Stillwell, Village Manger, 403 West Broadway: Mr. Stillwell approached the Board for their interpretation of what he considered maintenance work on his property.  He plans to replaces the existing sidewalk and porch with a new sidewalk and steps leading to the front porch.  He would like to remove the existing concrete wall between the main body of the house and the garage, and replace it with evergreen plantings similar to those uses by a Village resident at the 120 East Elm Street property.  Behind the wall and between the home and garage, there is a square concrete patio that he intends to remove and replace it with a circular patio in the middle allowing for additional planting areas around the edges of the space.  After Mr. Still discussed the updates he would like to do the Board suggested his plans need to be submitted to the Planning Commission for review – perhaps as an item on a consent agenda.

Motion to approve absent Commission Member (if necessary):  Mr. Hawk made a motion to excuse the absence of Mr. Potaracke.  Second by Mr. Eklof.  Eklof (Yes), Potaracke (Yes), Wilken (Yes) and Hawk (Yes).  Motion Carried 4-0.

Motion to approve the Planning Commission Meeting Minutes from March 14th, 2016 Planning Commission hearing:  Mr. Wilken made a motion to approve the minutes from the March 14th, 2016 Planning Commission Meeting.  Mr. Eklof Second.  All in favor voice vote:  Motion carried 4-0.

Meeting Announcements – next meetings:

April 25th, 2016

May 9th, 2016

May 23rd, 2016

Motion to Adjourn:  Mr. Hawk declared the Planning Commission meeting adjourned seeing as there was no further business before the Commission.

Adjournment: The meeting was adjourned at 8:48 p.m.

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