Granville Community Calendar

Planning Commission Minutes June 27, 2016

GRANVILLE PLANNING COMMISSION

June 27th, 2016 7:00 pm

Minutes

Call to Order:  Mr. Hawk (Chair) called the meeting to order at 7:00 p.m.

Members Present: Mr. Hawk, Mr. Eklof, Mr. Burriss, Mr. Wilken, Mr. Potaracke, Rob Montgomery (ex-officio member Village Council, Non-Voting) Carl Jennings (ex-officio member GEVSD, Non-Voting)

Members Absent:  None.

Staff Present: Debi Walker, Acting Village Planner; Michael King, Village Law Director

Also Present: Victor Terebuh, Ashlin Caravana, Steve Baldwin, Timothy O’Connor Fraser, Jay Stanley, Ann Lowder, and Kevin Kerr.

Citizens’ Comments:  None.

New Business:

Application #2016-72, submitted by Victor Terebuh, for the property located at 203 East Elm Street. The request is for architectural review and approval of exterior modifications/renovations to the wrap around porch facing East Elm and South Prospect Streets.  The property is zoned Village Residential District (VRD) and is located within the Architectural Review Overlay District.

Swearing in of Witnesses: Mr. Hawk swore in Victor Terebuh, Ashlin Caravana, and Debi Walker.

Discussion: Victor Terebuh, 308 Bryn Du Drive, Granville, Ohio stated:

Mr. Terebuh stated he is seeking approval for modifications/renovations to the large wrap around porch facing East Elm and South Prospect Streets. He intends to replicate the current appearance of the porch using new materials while bringing everything up to building code standards.  The materials that will be used include fiberglass pillars/columns, composite materials for decking, stairs, railings, spindles, and latticework, and rolled roofing.  He will replace gutters and down spouts if needed.  The latticework below the porch, columns, stairs and railings will be white; the decking will be brown.  Proposed changes include adding an intermediate halve post per railing section to better support the additional weight of the improved railings as they will need to be brought up to current building code requirements.

Ashlin Caravana, 209 East Elm Street, Granville, Ohio stated:

She is the neighbor of Mr. Terebuh to the East.  She thanked Mr. Terebuh for his efforts to update the porch as it has been deteriorating for several years now.  However, she suggested he study the correct historical detailing related to this large and significant porch, including columns diameters, spindle spacing and other historic decorative elements that may have been in place in the homes past.

The Planning Commission reviewed the standards and criteria pertaining to Application #2016-72; Chapter 1159, Village District and Chapter 1161, Architectural Review Overlay District.

Mr. Wilken made a motion to table Application #2016-72, as submitted, pending further clarification is provided on materials selected by way of manufacturer’s cut sheets and additional detail on columns are received.  Seconded by Mr. Burriss.  Roll Call Vote to table Application #2016-72: Burriss (Yes), Eklof (No), Potaracke (No), Wilken (Yes), Hawk (Yes).  Motion Carried 3-2.

Application #2016-78, submitted by Steve and Natalie Baldwin, for the property located at 210 North Granger Street.  The request is for the architectural review and approval of a roofing materials change from three-tab asphaltic shingles to Owens Corning Oakridge dimensional shingles. The property is zoned Suburban Residential District (SRD-B) and is located within the Architectural Review Overlay District (AROD).

Swearing in of Witnesses: Mr. Hawk swore in Steve Baldwin and Debi Walker.

Discussion: Steve Baldwin, 210 North Granger Street, Granville, Ohio stated:

Mr. Baldwin is seeking approval for the replacement of his current roof, as the home inspection reports came back the roof was leaking.  The applicant would like to change the roofing material from three-tab asphaltic shingles to dimensional shingles using Owens Corning Oakridge dimensional shingles in onyx black.

The Planning Commission reviewed the standards and criteria pertaining to Application #2016-78; Chapter 1163, Suburban Residential District (SRD-B) and Chapter 1161, Architectural Review Overlay District (AROD).

Mr. Wilken made a motion to approve Application #2016-78 as submitted.  Seconded by Mr. Potaracke.  Roll Call Vote to Approve Application #2016-78: Eklof (Yes), Potaracke (Yes), Wilken (Yes), Burriss (Yes), Hawk (Yes).  Motion Carried 5-0.

Application #2016-79, submitted by Melinda Miller and Timothy O’Connor Fraser, for the property located at 226 South Mulberry Street.  The request is for architectural review and approval of the installation of a radon mitigation system on the southern elevation of the home.  The property is zoned Village Residential District (VRD) and is located within the Architectural Review Overlay District (AROD).

Swearing in of Witnesses: Mr. Hawk swore in Timothy O’Connor Fraser and Debi Walker.

Discussion: Timothy O’Connor Fraser, 226 South Mulberry Street, Granville, Ohio stated:

Mr. O’Connor is seeking approval for the installation of a radon mitigation system.  After an inspection of the home, reports came back stating there was a higher than acceptable level of radon detected in the basement.

Both Mr. King and Ms. Walker informed the Commission that over the last couple years the Village Staff have been updating the Zoning Code in an attempt to allow administrative approval of these types of requests and will continue working to that effect. Ms. Walker added that the installation of just such a system will often be a contingency in real estate transactions and may present problems for potential property owners closing on their homes given the length of the current approval process.

The Planning Commission reviewed the standards and criteria pertaining to Application #2016-79; Chapter 1159, Village Residential District (VRD) and Chapter 1161, Architectural Review Overlay District.

Mr. Wilken made a motion to approve Application #2016-79 as submitted.  Seconded by Mr. Potaracke.  Roll Call Vote to Approve Application #2016-79: Potaracke (Yes), Wilken (Yes), Burriss (Yes), Eklof (Yes), Hawk (Yes).  Motion Carried 5-0.

Application #2016-80, submitted by Jay and JoAnn Stanley, for the property located at 233 South Mulberry Street.  The request is for the architectural review and approval of the installation of picket and privacy fencing in the side and rear yards.  The property is zoned Village Residential District (VRD) and is located within the Architectural Review Overlay District (AROD).

Swearing in of Witnesses: Mr. Hawk swore in Jay and Debi Walker.

Discussion: Jay Stanley, 233 South Mulberry Street, Granville, Ohio stated:

Mr. Stanley stated that he is seeking approval of the installation of a picket fence on the north and south sides of his property, as well as a privacy fence on both sides.  The privacy fencing would be six feet high, wood and painted white.  The picket fence would be forty-two inches high, wood and also painted white.

Mr. Burriss expressed concern with the visual appearance at the intersection of the fences on the West side of the property adjacent to West Maple Street.  His suggestion was to include as a condition approval, the gradual blending of the picket fence heights into the privacy fences 6’ end post where the two fences meet. The desired expression of the change in height is illustrated on Exhibit A.

The Planning Commission reviewed the standards and criteria pertaining to Application #2016-80; Chapter 1159, Village Residential District (VRD), Chapter 1161, Architectural Review Overlay District (AROD), and Chapter 1187, Height, Area, and Yard Modifications.

Mr. Wilken made a motion to approve Application #2016-80 as submitted with the installation to involve appropriate posts and landscaping.  Seconded by Mr. Potaracke.  Roll Call Vote to Approve Application #2016-80: Wilken (Yes), Burriss (Yes), Eklof (Yes), Potaracke (Yes), Hawk (Yes).  Motion Carried 5-0.

Application #2016-81, submitted by Ann Lowder, on behalf of Robbins Hunter Museum, for the property located at 221 East Broadway.  The request is for the architectural review and approval of the installation of ornamental fencing in the front of the museum and privacy fencing at the rear of the property.  The property is zoned Village Business District (VBD) and is located within the Architectural Review Overlay District (AROD).

Swearing in of Witnesses: Mr. Hawk swore in Ann Lowder, Kevin Kerr and Debi Walker.

Discussion: Ann Lowder, Director, 221 East Broadway, Granville, Ohio stated: The Robbins Hunter Museum is seeking approval for the installation of an ornamental fence in front of the museum and a privacy fence in the rear of the museum.  The 42” high, aluminum ornamental fence will have a Greek key pattern and will be black powder coated. The fence will have a gate located at the sidewalk leading to the museums front door. Ms. Walker informed the applicant they will be required to obtain a General Use Permit from Village Council for the ornamental fence- as it is a private improvement on public property.

Kevin Kerr, Robbins Hunter Museum Board President, 221 East Broadway, Granville, Ohio stated: The prosed gate will open inward toward the museum and be non-locking. The existing 44” high sandstone square posts will anchor the ends of the fence. He added that every 8’ there will be a complimentary metal post. Mr. Kerr went on to add the privacy fence will be located at the rear of the property along the eastern and southern property lines as illustrated on the Site Plan. He further added that there may be a 6’ tall gate somewhere in the southern fence line to allow neighbors to pass through the space as a courtesy. He described the fence as being constructed of cedar wood that may be allowed to age naturally. Ms. Walker informed Mr. Kerr they will require the museum to seal the fence.

Mr. Burriss shared his concerns with applicant and Commissioners related to the size of the in-line ornamental fence posts. He felt they were undersized and that they should be larger. As illustrated they are not proportional to the visual weight of the fence.  Mr. Burriss further stated that he believes the applicant should check building code requirements for the gate. He believes a double hinged gate may be required to allow for emergency egress. Members of the Commission also requested that a 90 degree stop with a method for securing the gate in the open position be added. The stop will aid in the prevention of damage to the gate through repeated openings and potential vandalism

After the additional discussion, the Commission decided the applicant needed to include these additional items on their drawings, and for those plans to be approved by Acting Village Planner Walker and Mr. Burriss. The applicant was reminded that they will be required to obtain a General Use Permit from Council for the ornamental fence installation within the right-of-way.

The Planning Commission reviewed the standards and criteria pertaining to Application #2016-81; Chapter 1159, Village Residential District (VRD) and Chapter 1161, Architectural Review Overlay District (AROD).

Mr. Wilken made a motion to approve Application #2016-81 as submitted, contingent upon approval of a General Use Permit from Village Council for the ornamental fence located withinthe right-of-way and upon approval of the required amendments addressed at the hearing. Seconded by Mr. Potaracke.  Roll Call Vote to Approve Application #2016-81: Burriss (Yes), Eklof (Yes), Potaracke (Yes), Wilken (Yes), Hawk (Yes).  Motion Carried 5-0. 

Finding of Fact Approvals:

New Business: Application #2016-72; Victor Terebuh; 203 East Elm Street; Porch Renovations: Approve Findings of Fact and Associated Standards and Criteria

Mr. Eklof moved to approve the Findings of Fact for Application #2016-72. Seconded by Mr. Wilken. Eklof (Yes), Potaracke (Yes), Wilken (Yes), Burriss (Yes), Hawk (Yes). Motion Carried 5-0.

Application #2016-78; Steve and Natalie Baldwin; 210 North Granger Street; Roofing Materials Change: Approve Findings of Fact and Associated Standards and Criteria

Mr. Eklof moved to approve the Findings of Fact for Application #2016-78. Seconded by Mr. Wilken. Potaracke (Yes), Wilken (Yes), Burriss (Yes), Eklof (Yes), Hawk (Yes). Motion Carried 5-0.

Application #2016-79; Melinda Miller and Timothy O’Connor Fraser; 226 South Mulberry Street; Radon Mitigation System: Approve Findings of Fact and Associated Standards and Criteria

Mr. Eklof moved to approve the Findings of Fact for Application #2016-79. Seconded by Mr. Burriss. Wilken (Yes), Burriss (Yes), Eklof (Yes), Potaracke (Yes), Hawk (Yes). Motion Carried 5-0.

Application #2016-80; Jay and JoAnn Stanley; 233 South Mulberry Street; Picket and Privacy Fencing in Side and Rear Yards: Approve Findings of Fact and Associated Standards and Criteria

Mr. Eklof moved to approve the Findings of Fact for Application #2016-80. Seconded by Mr. Burriss. Eklof (Yes), Potaracke (Yes), Wilken (Yes), Burriss (Yes), Hawk (Yes). Motion Carried 5-0.

Application #2016-81; Robbins Hunter Museum; 221 East Broadway; Ornamental and Picket Fencing: Approve Findings of Fact and Associated Standards and Criteria

Mr. Eklof moved to approve the Findings of Fact for Application #2016-81. Seconded by Mr. Wilken. Potaracke (Yes), Wilken (Yes), Burriss (Yes), Eklof (Yes), Hawk (Yes). Motion Carried 5-0.

Motion to approve the Planning Commission Meeting Minutes from the June 13th, 2016 Planning Commission hearing:  Mr. Wilken made a motion to approve the minutes from the June 13th, 2016 Planning Commission Meeting.  Mr. Burriss seconded.  All in favor voice vote:  Motion carried 4-0.

Strategic Planning: Mr. Jennings brought to the rest of Commission some concerns he has as far as planning is concerned.  He feels the Commission needs to be more aware about potential developments now that Thornwood Crossing is almost complete.  There is the potential for new businesses to open and existing business to close.  If existing businesses close will those buildings be repurposed? 

The Commission as a whole feels they’re more a design and review committee instead of a planning committee and asked about a possible title change.

Mr. Montgomery explained to the members he would share their concerns with Council at the next meeting and bring up the possibility of sub-committees.

Ms. Walker suggested that it might be beneficial for GPC, BZBA and Council to meet again as they had several years ago to discuss the more global planning issues facing the community. She also added a conversation with Licking County Planning Director, Jerry Newton, may be a first step in understanding the issues the Village will face in the near future.

Meeting Announcements – next meetings:

July 11th, 2016

July 25th, 2016

August 8th, 2016

Motion to Adjourn:  Mr. Hawk declared the Planning Commission meeting adjourned seeing as there was no further business before the Commission.

Adjournment: The meeting was adjourned at 8:29 p.m.

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