Granville Community Calendar

Planning Commission Minutes May 23, 2016

GRANVILLE PLANNING COMMISSION

May 23rd, 2016 7:00 pm

Minutes

Call to Order:  Mr. Eklof (Vice-Chair) called the meeting to order at 7:00 p.m.

Members Present: Mr. Eklof, Mr. Wilken, Mr. Potaracke, Rob Montgomery (ex-officio member Village Council, Non-Voting) Carl Jennings (ex-officio member GEVSD, Non-Voting)

Members Absent:  Mr. Hawk and Mr. Burriss.

Staff Present: Debi Walker, Acting Village Planner; Michael King, Village Law Director

Also Present: Eric Desario, Jennifer Hughes, John Mathis, Glenn Adkins, Ania Katowski, Ryan Badger, Tod and Evelyn Frolking, Thomas Miller, Seth Gross, and Don Hostetter.

Citizens’ Comments:  None.

New Business: Application #2016-50, submitted by Jennifer Hughes, for the property located at 323 Summit Street. The request is for architectural review and approval of the installation of nine (9) replacement windows. The property is zoned Village Residential District (VRD) and is located within the Architectural Review Overlay District (AROD).

Swearing in of Witnesses: Mr. Eklof swore in Eric Desario, Jennifer Hughes and Debi Walker.

Discussion: Eric Desario, of ImproveIt Home Remodeling, 40 West First Ave, Columbus, Ohio stated:

The proposed application is for the replacement of the nine (9) existing windows.  The replacement windows would be consistent with the current windows. The Planning Commission reviewed the standards and criteria pertaining to Application #2016-50; Chapter 1159, Village District and Chapter 1161, Architectural Review Overlay District. Mr. Wilken made a motion to approve Application #2016-50 as submitted.  Second by Mr. Potaracke.  Roll Call Vote to Approve Application #2016-50: Potaracke (Yes), Wilken (Yes), Eklof (Yes).  Motion Carried 3-0.

Application #2016-51, submitted by John and Margaretta Mathis, on behalf of Luther and Nancy Brede, for the property located at 115 West Elm Street. The request is for architectural review and approval of the removal of an asphalt driveway and sidewalks, and replacement with an exposed aggregate concrete driveway and sidewalks. The property is zoned Village Residential District (VRD) and is located within the Architectural Review Overlay District (AROD).

Swearing in of Witnesses: Mr. Eklof swore in John Mathis, and Debi Walker.

Discussion: John Mathis, 233 East Broadway, Granville, Ohio stated: 

He is seeking approval to remove the current asphalt driveway, and replace the driveway with exposed aggregate concrete.  He feels it would improve the curb appeal of the home. The Planning Commission reviewed the standards and criteria pertaining to Application #2016-51; Chapter 1159 Village Residential District (VRD), Chapter 1161 Architectural Review Overlay District (AROD). Mr. Potaracke made a motion to approve Application #2016-51 as submitted.  Second by Mr. Wilken.  Roll Call Vote to Approve Application #2016-51: Potaracke (Yes), Wilken (Yes), Eklof (Yes).  Motion Carried 3-0.

Application #2016-52, submitted by Glenn R. Adkins, for the property located at 343 West Maple Street. The request is for architectural review and approval of the installation of a concrete patio at the rear of the home. The property is zoned Suburban Residential District (SRD-B) and is located within the Architectural Review Overlay District (AROD).

Swearing in of Witnesses: Mr. Eklof swore in Glenn Adkins and Debi Walker.

Discussion: Glenn Adkins, 343 West Maple Street, Granville, Ohio stated: 

The proposed application is for the installation of a concrete patio behind the home.  The homeowner stated there is currently no patio, which creates a muddy area outside the walkout basement. The patio will be approximately twelve (12’) feet by twenty-five (25’) feet.

The Planning Commission reviewed the standards and criteria pertaining to Application #2016-52; Chapter 1161, Architectural Review Overlay District.

Mr. Potaracke made a motion to approve Application #2016-52 as submitted.  Second by Mr. Wilken.  Roll Call Vote to Approve Application #2016-52: Wilken (Yes), Potaracke (Yes), Eklof (Yes).  Motion Carried 3-0.

Application #2016-53, submitted by Karen Rezuke, on behalf CVS Pharmacy Store #0396, for the property located at 200 East Broadway. The request is for architectural review and approval of window signage. The property is zoned Village Business District (VBD) and is located within the Architectural Review Overlay District (AROD).

Swearing in of Witnesses: Mr. Eklof swore in Ania Katowski and Debi Walker.

Discussion: Ania Katowski, 3035 North Shaveland Avenue, Indianapolis, Indiana stated:

She is seeking approval of window signage on behalf of CVS.  The Board was presented with three options.  Options one and two both consisted of five window signs; while option three consisted of one sign measuring 32.72 square feet.  CVS currently has three approved signs on the structure and the freestanding sign in the right-of-way.  All options include white transparent backing with a red CVS logo.  The company feels the white backing will assist in hiding the backsides of the new display cases and make the area feel cleaner.

Mr. King informed the board if either option is approved, CVS will need to pursue variance approval from BZBA, because they are only allowed four signs per store front and a maximum allowable window sign area of eight square feet. The Board informed Ms. Katowski they did not care for the options presented, but they did like the idea of concealing the backs to the new shelving in the southwest corner windows.  They presented several suggestions to her including an awning logo instead of window signs or tabling the application and submitting new design for review in a work session setting. The Commissioners were firm on their wanting to keep the center historical Village of Granville map and art windows available to the community.

Ms. Katowski stated CVS had no interest in tabling the application, or returning for a work session. The Planning Commission reviewed the standards and criteria pertaining to Application #2016-53; Chapter 1161, Architectural Review Overlay District and Chapter 1189, Signs. Mr. Wilken made a motion to deny Application #2016-53 as submitted.  Second by Mr. Potaracke.  Roll Call Vote to Deny Application #2016-53: Potaracke (Yes), Wilken (Yes), Eklof (Yes).  Motion Carried 3-0.

Application #2016-54, submitted by the Ryan Badger of ADR & Associates, Ltd, on   behalf of Tod & Evelyn Frolking, for a four-acre (4) parcel, Parcel #020-051474-00.002 and a one-acre (1) parcel, Parcel #020-051526-00.000, which are being proposed to be developed as one property as a single-family residential development. The proposal    consists of ten (10) single-family lots located on approximately five (5) acres of land.  The request is for review of the Final Sketch Plan with Variances, with a recommendation to Village Council.

Swearing in of Witnesses: Mr. Eklof swore in Ryan Badger, Tod and Evelyn Frolking, and Debi Walker.

Discussion: Ryan Badger, 88 West Church Street, Newark, Ohio stated: 

The proposed application is for approval of the reduction of the required Right-of-Way from 60’ to 58’ and 52’, the reduction of the required street width from 26’ to 22’ and 20’-10”, and lastly the reduction of sidewalks being installed on both sides of the street to one side.

A few concerns arose from the Board including parking, emergency vehicle access, and the direction of traffic.

Tod Frolking, 605 West Broadway, Granville, Ohio and Mr. Badger informed the Board many roads have 22’ or less pavement widths around the Village.  Addressing the parking concern, he stated there will be parking allowed at the cul-de-sac, in garages and on driveways, adding there should be adequate space for a minimum of four vehicles to able to park at each home.

Mr. Wilken expressed concern base on the future consideration of homeowner’s renovating their attached garages to add additional living square feet to their home; if that was to occur there would not be a minimum of four parking spaces at the home.  He asked if it would be stated in the covenants that the garage must remain a garage.

Mr. King informed Mr. Badger and Mr. Frolking the County requires sidewalks are on both sides of the street, and the Village is unable, by Ordinance, to approve sidewalk variances less than the County requirements. Additional research may be required related to sidewalk requirements. Mr. King suggested the sidewalk issue be held out separately of the overall consideration of the application.

Neighbors presented concerns related to the development:

Thomas Miller, 1 Harmony Lane, Granville, Ohio stated he is the owner two lots on the corner of Whitney and Harmony Lane.  He expressed his concern with parking overflow coming onto his street, and his overall concern with road widths. He inquired as to the ability of the lot owners accessing the proposed Whitney Street for driveway access in the future as it’s a public street.

The Board stated both lots face Harmony Lane, but it was discussed with the previous Village Planner the vehicles could exit on Whitney Lane.

Seth Gross, 590 West Broadway, Granville, Ohio owns the property directly across from the development.  His concern is with the traffic exiting the development at night with their headlights shining into his home. Mr. Eklof suggested adding additional landscape to his home such as hedges, so they block the lights from shining into the home.

The factors to be considered by Planning Commission and Council in making this determination are:

  1. That substantial hardship or injustices caused by topographical or other conditions would be experienced by strict compliance to the provisions of the Subdivision Regulations; or the unique conditions or special circumstances make it impractical and infeasible to meet the applicable Subdivision Regulations.  The Board does not believe it would be impractical to the meet the applicable Subdivision regulations.
  2. Whether the requested variance is not detrimental to the public good.  Mr. Potaracke and Mr. Eklof do not feel there are any special circumstances for the Subdivision.  However, Mr. Wilken does believe there are special circumstances due to unanswered questions pertaining to parking, sidewalks, and the possible development of two lots not part of the Subdivision.
  3. Whether the requested variance does not substantially impair the intent and purpose of the Subdivision Regulations. The Board believes the variance does not substantially impair the intent and purpose of the Subdivision Regulations.
  4. Whether the requested variance advances one or more Goals as stated in the Comprehensive Plan. The Board agreed the requested variances do advance one or more Goals as stated in the Comprehensive Plan.
  5. Whether the applicant has considered all reasonable alternatives to mitigate the unique conditions or special circumstances.  The Board feels the majority of alternatives have been considered with the exception of the sidewalk question.
  6. Whether the alternative are not practical or feasible.  The board feels all alternatives are practical.

The Planning Commission reviewed the standards and criteria pertaining to Application #2016-54; Chapter 1109.08 Variances; Chapter 1113, Procedure for Plat Approval, Chapter 1117.02 Design Standards, and Chapter 1121.01 Compliance.

Mr. Potaracke made a motion to approve Application #2016-54, excluding sidewalk variances,  and with the condition that each lot in the subdivision be required to provide a two car garage and two additional parking spaces, by covenant that runs with the land. Second by Mr. Wilken.  Roll Call Vote to Approve Application #2016-54: Potaracke (Yes), Wilken (Yes), Eklof (Yes).  Motion Carried 3-0.

Application #2016-33, submitted by the Village of Granville, for the property located on the southeastern corner of South Main Street and East Broadway; Opera House Park. The request is for architectural review and approval of renovations to the southern end of Opera House Park including paved walkways, and low stone walls with ornamental fencing. The property is zoned Village Square District (VSD) and is located within the Architectural Review Overlay District (AROD).

Swearing in of Witnesses: Mr. Eklof swore in Don Hostetter and Debi Walker.

Don Hostetter, 19 Victoria Drive, Granville, Ohio stated: He is seeking approval for final renovations of the Opera House Park.  The renovations include a picnic area, sidewalks, landscaping, and fencing.  The sidewalks may be created with brick or sanded concrete.  There will be a pedestrian connection that runs alongside the St. Luke’s Parrish House and the parking area that serves the church and museum. The previously existing ornamental fencing will be refurbished and reinstalled. Spaces for picnic tables and a kiosk are also planned. Renovations are scheduled to begin on July 5, 2016 (if bids are appropriate) and with the hope of being completed by Labor Day, 2016.

The Planning Commission reviewed the standards and criteria pertaining to Application #2016-33; Chapter 1159, Village Square District (VSD), and Chapter 1161, Architectural Review Overlay District (AROD).

Mr. Potaracke made a motion to approve Application #2016-33 as submitted.  Second by Mr. Wilken.  Roll Call Vote to Approve Application #2016-33: Wilken (Yes), Potaracke (Yes), Eklof (Yes).  Motion Carried 3-0.

Finding of Fact Approvals:

New Business: A) Application #2016-50; Jennifer Hughes; 323 Summit Street; Replacement Windows: Approve Findings of Fact and Associated Standards and Criteria Mr. Potaracke moved to approve the Findings of Fact for Application #2016-50. Second by Mr. Wilken. Potaracke (Yes), Wilken (Yes), Eklof (Yes). Motion Carried 3-0.

Application #2016-51; John and Margaretta Mathis; 115 West Elm Street; Driveway Change of Materials: Approve Findings of Fact and Associated Standards and Criteria Mr. Potaracke moved to approve the Findings of Fact for Application #2016-51. Second by Mr. Wilken. Potaracke (Yes), Wilken (Yes), Eklof (Yes). Motion Carried 3-0.

Application #2016-52; Glenn R Adkins; 115 West Elm Street; Concrete Patio: Approve Findings of Fact and Associated Standards and Criteria Mr. Potaracke moved to approve the Findings of Fact for Application #2016-52. Second by Mr. Wilken. Wilken (Yes), Potaracke (Yes), Eklof Yes). Motion Carried 3-0.

Application #2016-54; Tod and Evelyn Frolking; Village Roots; Sketch Plan Review with Variances: Approve Findings of Fact and Associated Standards and Criteria Mr. Potaracke moved to approve the Findings of Fact for Application #2016-54. Second by Mr. Wilken.  Potaracke (Yes), Wilken (Yes), Eklof (Yes). Motion Carried 3-0.

Application #2016-33; Village of Granville; Opera House Park; Landscape Improvements: Approve Findings of Fact and Associated Standards and Criteria Mr. Potaracke moved to approve the Findings of Fact for Application #2016-33. Second by Mr. Wilken. Wilken (Yes), Potaracke (Yes), Eklof (Yes). Motion Carried 3-0.

Motion to approve absent Commission Member (if necessary):  Mr. Potaracke made a motion to excuse the absences of Mr. Hawk and Mr. Burriss.  Second by Mr. Wilken.  Potaracke (Yes), Wilken (Yes) and Eklof (Yes).  Motion Carried 3-0.

Motion to approve the Planning Commission Meeting Minutes from May 9th, 2016 Planning Commission hearing:  Mr. Potaracke made a motion to approve the minutes from the May 9th, 2016 Planning Commission Meeting.  Mr. Wilken Second.  All in favor voice vote:  Motion carried 3-0.

Meeting Announcements – next meetings:

June 13th, 2016

June 27th, 2016

July 11th, 2016

Motion to Adjourn:  Mr. Eklof declared the Planning Commission meeting adjourned seeing as there was no further business before the Commission.

Adjournment: The meeting was adjourned at 9:16 p.m.

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